Applicant Tracking System

Orange County, Florida is seeking a comprehensive Applicant Tracking System (ATS) through a Request for Proposals (RFP #Y25-1015) to streamline its recruitment and hiring processes. The county requires a cloud-based software-as-a-service (SaaS) solution capable of managing approximately 75,000 job applications annually and supporting 2,500 users across various roles including recruiters, department users, system administrators, and end-users. The proposed system must integrate seamlessly with the existing PeopleSoft HCM system and support recruitment workflows for approximately 6,000 hiring managers and delegates. Proposals must be submitted electronically through the OpenGov e-Procurement Platform by July 15, 2025, at 4:00 pm ET, with a non-mandatory pre-proposal webinar scheduled for June 16, 2025, at 11:00 am. The evaluation process will be comprehensive, involving three phases: written proposal, software demonstration, and cost/location assessment, with a total possible score of 100 points. Vendors must provide references, particularly those with experience integrating with PeopleSoft HCM version 9.2 or higher, and meet stringent security, accessibility, and data protection requirements.

The contract term includes an implementation period followed by five years of software licensing, maintenance, and support, with potential year-to-year extensions thereafter. The county anticipates spending between $500,000 and $1 million on the implementation and initial five-year term, with pricing to cover software licensing, maintenance, data conversion, training, and ongoing support. While no specific set-aside designations are mentioned, the RFP requires vendors to provide detailed information about their capabilities, including field-level encryption for sensitive information and compliance with federal and state regulations. The technical support for the procurement process will be available through the OpenGov platform, with support hours from 8am to 8pm EST Monday through Friday. The point of contact for this solicitation is Jenna Allen, a Contracting Agent, who can be reached at jenna.allen@ocfl.net or (407) 484-2427. Potential vendors should note that they are solely responsible for ensuring their submissions are complete, uncorrupted, and meet all specified requirements.