Advanced Traffic Management System Design Continuing Services

The City of Sarasota, Florida is conducting a Consultant's Competitive Negotiation Act (CCNA) procurement under Florida Statute 287.055 and 2 CFR Part 200 to establish a continuing services contract library with multiple registered and qualified professional engineers for the Regional Advanced Traffic Management System (ATMS) serving the City of Sarasota and Sarasota County, with potential coordination involving Sarasota County, Manatee County, the City of Bradenton, the Florida Department of Transportation, Breeze Transit, and the Sarasota-Manatee Metropolitan Planning Organization. The services being procured include design and engineering support for an existing, fully functional ATMS system; preparation of preliminary studies, working drawings, specifications, scale and detail drawings, and cost estimates; consultation and analysis services; fiber optic communication infrastructure design and coordination; attendance at project conferences; and construction engineering and inspection services. Deliverables must be provided in formats approved by the City, with all work products and intellectual property vesting with the City of Sarasota, and the consultant must maintain monthly coordination meetings and submit progress reports with draft invoices for approval prior to final invoicing. Required qualifications include a minimum of five continuous years of experience providing signalization services for similar design and construction projects, active Florida professional engineer registration, proof of drug-free workplace certification preferred, and submission of four contractor references with a minimum of three confirmed references required for responsiveness. The evaluation criteria consists of four equally weighted categories: Qualifications of Company (25 points), Personnel qualifications (25 points), Relevant Project Experience and References (25 points), and Approach and Methodology (25 points), with pricing evaluated as a component of the overall proposal using a proportional scoring formula. Proposals are limited to 150 single-sided pages, must be submitted electronically in PDF format through the City's online solicitation system, and are due by March 24, 2026, at 2:30 p.m., with this solicitation having been posted on January 29, 2026.

This procurement does not appear to include specific set-asides for disadvantaged enterprises, Minority Business Enterprises, or Women Business Enterprises, though the forms packet references compliance with Florida Statutes Section 287.0943 regarding MBE qualifications for subcontractors and requires submission of local employee statistics with local hiring preference available through Career Source Suncoast for awarded proposers. The contract structure establishes a default term of one year with two optional one-year renewal periods for a total potential duration of three years, with construction costs restricted to projects not exceeding $7,500,000 and planning and study activities capped at $500,000, adjusted annually by the Bureau of Labor Statistics Consumer Price Index beginning July 1, 2025. The City intends to make multiple awards to establish a pool of qualified engineering firms, and the consultant must perform at least 51 percent of total contract work with its own organization, though this requirement may be waived by the Purchasing General Manager under special circumstances. The project is federally funded through the Federal Emergency Management Agency (FEMA), requiring compliance with extensive federal requirements including Davis-Bacon prevailing wage provisions, equal employment opportunity standards, Contract Work Hours and Safety Standards Act requirements, debarment and suspension certifications, anti-lobbying certifications, and other mandated federal contract provisions outlined in attachments and exhibits. Liquidated damages will be assessed for project delays ranging from $12 per day for projects under $5,000 to $1,000 plus incremental charges for projects exceeding $700,000, and professional liability insurance of no less than one million dollars is required; specific dollar values or budget ranges for individual task orders are not disclosed in the solicitation materials.