125C-25 Sign Hardware

The Ohio Department of Transportation (ODOT) is seeking bids for a Sign Hardware contract (ITB 125C-25) to establish pricing for various sign hardware components, including aluminum, galvanized steel, and zinc-plated bolts, nuts, washers, and lock washers. The procurement is an Invitation to Bid (ITB) designed to secure hardware for delivery to twelve ODOT districts and eighty-eight county locations across Ohio, with a specific sign shop in Columbus. Vendors must provide hardware meeting precise dimensional and material specifications, with deliveries required within 45 calendar days of a valid purchase order. Delivery is restricted to Monday through Friday between 8:00 a.m. and 2:00 p.m., excluding state holidays, and must adhere to a minimum order value of $250.00. The bid opening date is November 12, 2025, with the contract period extending from the award date to July 1, 2026. ODOT will allow multiple awards and reserves the right to purchase from alternative sources if estimated amounts are under $1,000 or if contract vendors cannot meet requirements. Notably, the contract includes Build America, Buy America (BABA) compliance, requiring documentation of domestic origin for applicable items.

The contract opportunity includes a Cooperative Purchasing Program that enables political subdivisions, state universities, colleges, the Ohio Turnpike and Infrastructure Commission, and state agencies to participate in ODOT contracts. Participants must submit co-op requests through OhioBuys and complete a Co-op User Account Request Form. While specific set-aside designations are not explicitly detailed, the pricing spreadsheet includes a "Buy Ohio" column, suggesting potential preferences for Ohio-based suppliers. Vendors must be prepared to provide comprehensive documentation demonstrating domestic origin of hardware components and assume full responsibility for direct ordering and payment. The contract appears to have no predetermined budget range or award value, with orders to be placed as needed by the department. Vendors will be required to indemnify the State of Ohio, Department of Transportation for any claims, damages, lawsuits, or liabilities arising from bodily injury or property damage related to the cooperative purchasing program. Interested vendors must carefully review the specification document and complete the detailed pricing spreadsheet, which includes options for different hardware types, materials, and dimensions.