Web Based Administration Mentoring Platform

This is not a request for quotes; a solicitation package will not be issued.

The U.S. Coast Guard Academy (USCGA) in New London, CT intents to award sole source contract, under the authority of FAR 6.302-1. This is not a request for quotes; a solicitation RFQ package will not be issued. Under Simplified Acquisition Procedures, the contract will be awarded to Chronus LLC for annual cloud-based subscription to a web based single access mentoring administration platform for the U.S. Coast Guard Academy Cadet Mentoring Program to fulfill the Coast Guard’s Strategic Vision for the Academy 2019-2023, Strategic Imperative 1.2.1. The contract shall be executed with 1 Base + 3 Option years (2021, 2022, 2023, and 2024), to include no-penalty opt-out clause. FAR 6.302-1 only one responsible source and no other supplies or services will satisfy agency requirements. Extensive market research conducted in 2019 with five of the most prominent North America mentoring subscription companies included (1) systems requirement reviews, (2) company demonstrations, (3) trial test subscriptions, (4) interviews, and (5) marketing documentations reviews reveled that CHRONUS LLC was  the only company that met all required capabilities and characteristics below:

PROVIDE have the ability to publish a CG Consent to Use and Monitoring Flash Screen as condition of logging in and having system access

PROVIDE full Admin roles for local CGA administrators, to employ fast and agile system changes

PROVIDE admin ability to monitor PII/HIPAA/OPSEC/spillage

PROVIDE admin ability to create fully customizable profile fields

PPROVIDE an algorithm-based matching process that can be automated, semi-automated, or manual

PROVIDE capability to start up other mentoring sub programs with walled –off metrics under the overall system umbrella

PROVIDE an integrated survey feedback system that is admin customizable

PROVIDE confidential user messaging to ADMIN

PROVIDE capability to log and track mentoring meetings/times/dates for HQ reporting

PROVIDE ability to export program data and analytics

PROVIDE IOS/Android supported device app integration and access

PROVIDE framework to enable admins to monitor connection health for accountability and feedback

PROVIDE capability to warehouse and deploy electronic resources such as documents, videos, and podcasts

PROVIDE a means of having each mentoring connection complete a mentoring partnership agreement within the system electronically

PROVIDE the ability to set and track mentoring connection goals

PROVIDE ability for all users to take notes in various areas in the system

PROVIDE ability for users to capture reflective notes on their interactions

PROVIDE the ability to advertise and market program events and updates

PROVIDE the ability to administer/organize/conduct group mentoring for specific targeted topics/groups with the same data collection

PROVIDE a customizable program executive dashboard, and individual track dashboards to collect and display key admin-defined key performance indicators and outcome metrics

PROVIDE the ability to conduct training and interactive system/program user guides

PROVIDE full data transparency on all data collected for business intelligence analytics, including every field of data entered by any participant and system interaction metrics (logins etc)

PROVIDE ability to integrate with other enterprise calendar systems

PROVIDE consulting representative for program build-out and monitoring throughout the contract term

PROVIDE help-desk system to remedy technical issues

MEET USCG information technology compliance certifications and be able to receive an ICCB waiver approval, and be FEDRAMP Compliant

BE a US-based company 

Any question on this notice may be addressed to David Palacios (860) 444-8245 | david.f.palacios@uscg.mil