Video Conference Equipment/Installation

Added: Sep 10, 2012 3:53 pm

The following may provide additional useful information when submitting your proposal.  Proposals will be received via e-mail at reevest@fca.gov no later than Friday, September 14, 2012, by 2:00PM EST.  This is an extension of the original closing date of 9/12/2012.
 

1) Data, Electrical and Conduit will be provided by the owner?  NO -

2) Are there existing unused data ports and electrical outlets in each room that we can relocate as required to complete the task?  Yes, there is a data and power available on the wall where there TVs are to be installed.   

3) If not, can you provide availability of breaker space and distance from each room (electrical) and switch/router space and distance from each room (network)? Not required

Added: Sep 06, 2012 11:21 am The following questions were received by the deadline of 8/31/2012; the following are the questions & answers:

     
  1) Data, Electrical, and Conduit will be provide by owner? No

•2.      2) VTC Codec ISDN or IP? IP

•3.      3) Presenter Option? Yes

•4.      4) Multi-Site Option? No

•5.       5) List of Owner Furnished Equipment (OFE)? See 8

•6.       6) A Control System ? No

•7.       7) Room Dimension? See 8

•8.       8) Total number of Sours and displays per room?

Bloomington, MN  

Small Conference Room - 11'x18' Ceiling 8.5' - 9'

Install new HDX7000
Install new Polycom ceiling microphone (white)
Install new shelf for camera
Install new shelf for codec
Install new cantilever wall mount for TV. TV would be mounted on side wall near corner of front wall, and stored against wall when not in use.
Remove existing LG 50" TV from cart and install on wall
Installing wiring/switcher for using existing ceiling mounted projector as a second monitor

Large Conference Room - 23'x50' Ceiling 8.5' - 9'

Install existing HDX8000
Install new Polycom ceiling microphone (white)
Install new shelf for camera

Install new shelf for codec
Install new flush wall mount for TV
Install new 70" TV on wall
Installing wiring/switcher for using existing ceiling mounted projector as a second monitor

 Aurora, CO

Small Conference Room -  18'x15' Ceiling 9'

Install new HDX7000
Install new Polycom ceiling microphone (white)
Install new shelf for camera
Install new shelf for codec
Remove existing LG 50" TV from cart and install on wall
New flush wall mount for TV
New 50" TV
New flush wall mount for TV

 Large Conference Room - 34'x40' Ceiling 9'

Existing HDX8000
New ceiling microphone
New shelf for camera
New shelf for codec
New 70" TV
New flush wall mount for TV
Existing ceiling mounted projector


1) The first requirement would be to get site surveys including room photos and equipment list of OFE equipment.  We need to know the room dimensions, furniture layout, etc. Is a site visit going to be scheduled for the two installation sites? NO

2) Define how the rooms will function:  video conference only, audio conference, local presentation, content sources? Video/auio conference.  Local presentation.  Content source would be user laptop.

3) Document describes monitors and projectors in each room.  Define how the displays are to be used: dual single displays (same image on both, simultaneously), dual display (people on one, content on another) Dual display (people on one, content or another)

4) Define audio support:  local speakers, amps, volume control: NONE

5) Is the OFE equipment fully functional and covered by manufacturer's warranty? Codecs YES, tv's/projectors NO 

6) Are there line drawings/Floor Plans available that were used in developing the equipment lists? No.  Room dimensions; see answer to question 8 above.

Added: Aug 23, 2012 11:09 am     

Please see attached "Supply, Equipment and Services Requisition" along with delivery destinations and installation requirements.  All equipment must be IPV6  and Section 508 Compliant.  Vendor MUST be a Polycom Certified reseller in Video and Network Systems Products.  Price is not the sole determinant for award.   Please provide payment terms.

All questions must be submitted no later than Thursday, August 30th, 2012, by 11:00 AM.  Questions will be answered and added to a modification to this combined synopsis/solicitation no later than 4:00 PM the next day, 8/31/2012.

 CLAIMS FOR RELIEF

The FCA is a nonappropriated fund activity not subject to GAO's bid protest provisions.  Any claim for relief filed by an offeror shall be adjudicated by the FCA Contracting Officer.  If the parties cannot reach an agreement mutually satisfactory after diligently pursuing a solution through discussions and negotiations, the FCA Contracting Officer shall make a final decision.  The FCA Contracting Officer's decision shall prevail unless the contractor submits an appeal to the FCA Chief Financial Officer (CFO) Stephen G. Smith.  The decision of the CFO shall be final and binding on the parties.