Ventilation systems cleaning

Added: Feb 07, 2012 5:05 pm This is a combined synopsis / solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and supplemented with additional information included in this notice. The Department of Veterans Affairs 646 is considering whether or not to set aside an acquisition for Small Businesses. The solicitation number is VA244-12-Q-0291 and it is issued as a Request for Quotation (RFQ).This announcement constitutes the only solicitation. Proposals are being requested and a written solicitation will not be issued.

The NAICS code is 541380

Successful offer will be the one that provides the Lowest Price Technically Acceptable.

The award will be for 12 months of service (base year) and four option years.

The VA Pittsburgh Healthcare System 646 has a requirement for the services listed below.

All work will be performed at our facilities located in Pittsburgh, Pennsylvania.



All communication regarding quotes, questions, etc. shall be submitted by email to John Barton (Johnny.Barton@VA.Gov). Phone calls will not be accepted. Quotes are due by 2/21/12 at 09:00 A.M. Eastern Standard Time.



Quotes shall be submitted by email.



Please read the entire solicitation. Offerors are responsible for all terms, clauses, and conditions contained therein.



The following provisions/clauses apply to this solicitation:



Table of Contents

SECTION A1

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEM

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS (FEB 2012)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.4 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

C.5 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

C.6 VAAR 852.273-76 ELECTRONIC INVOICE SUBMISSION (Interim - October 2008)

C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (FEB 2012)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

WAGES

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (FEB 2012)

E.2 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-- COMMERCIAL ITEMS (FEB 2012)



SCOPE OF WORK



1.0 General Information

1.1 Provide maintenance and inspection services to maintain in satisfactory condition the equipment mentioned herein at the VA Pittsburgh Healthcare System, Pittsburgh locations.

1.2 Services shall be performed to meet JCAHO standards in accordance with specifications.

2.0 Ventilation Test Types

2.1 Fume Hoods

2.1.1 Airflow of fume hood face opening

2.1.2 Face velocity analysis

2.1.3 Close draft analysis

2.1.4 Face traverse analysis

2.1.5 Electrical receptacle test/integrity test

2.1.6 Noise intensity test/sound level test

2.1.7 Light intensity test

2.2 Laminar Flow Hoods

2.2.1 Electrical receptacle integrity test

2.2.2 Illumination/lighting intensity test

2.2.3 Noise analysis/sound level test

2.2.4 Supply air flow profile

2.2.5 Filter leak test-op/aerosol filter challenge leak test

2.3 Biological Safety Cabinets

2.3.1 Airflow profiles: Supply and exhaust

2.3.2 Illumination/lighting intensity test

2.3.3 Ultraviolet lamp intensity test/UV lamp

2.3.4 Aerosol filter challenge leak test/filter DOP leak test

2.3.5 Noise analysis/sound level test

2.3.6 Electrical receptacle integrity test

2.3.7 Ground fault interrupter test

3.0 Oakland Division Locations

3.1 Device: Nuaire Fume Hood

3.1.1 Ser# 109724100306, Model# NU-301-630

3.1.2 Pharmacy Room, AN125

3.2 Device: Nuaire Hood

3.2.1 Model# NU-301-630

3.2.2 Pharmacy Room, AN125

3.3 Device: Safety Hood, Bactec, 6630-5317

3.3.1 Ser# SMF155, Model# 460

3.3.2 Microbiology, Room 2NW107A

3.4 Device: Nuaire Fume Hood, 6640

3.4.1 Ser# 854850000703, Model# NU-430-600

3.4.2 Pharmacy, Room AN125, Chemo

3.5 Device: Nuaire

3.5.1 Ser# 139215SP, Model# NU-425-6000

3.5.2 Microbiology, Room 2NW108

3.6 Device: Nuaire

3.6.1 Ser# NU-425-400

3.6.2 Microbiology, Room 2NW107B

3.7 Device: Nuaire Hood,

3.7.1 Ser# 52790X2M, Model# NU-407-600

3.7.2 Room 2NW 107A

3.8 Device: Iriquoi Hood

3.8.1 Nuclear Medicine, Room 10W138

3.9 Device: Nuaire Hood

3.9.1 Ser# 14976SW, Model# NU-301-630

3.9.2 Pharmacy, Room AN125

3.10 Device: Chemical Hood

3.10.1 Immunology, Room 2NW120

3.11 Device: MOPEC Fume Hood

3.11.1 Bldg 1, Room 2NE113

3.12 Device: MOPEC Fume Hood

3.12.1 Bldg1, Room 2NE113

3.13 Device: MOPEC Fume Hood

3.13.1 Bldg 1, 2NE112

3.14 Device: Hamilton Fume Hood

3.14.1 Bldg 1, Room 2NE117

3.15 Device: Nuaire Biological Safety Cabinet

3.15.1 Model# 425-400

3.15.2 Bldg 1, Room 2NW103

4.0 JH Heinz Locations

4.1 Device: Laminar Flow Hood

4.1.1 Model# NU-301-430

4.1.2 Pharmacy, Bldg 51

4.2 Device: Sterile Chemgard/Baker Ventilator Flow Hood

4.2.1 Model# 4-TXM

4.2.2 Pharmacy, Bldg 51

4.3 Device: Nuaire

4.3.1 Ser# 110178102006, Model# PR797-600

4.3.2 Pharmacy, Bldg 51

4.4 Device:

4.4.1 Model# AMS47A1, Ser# 601

4.4.2 Laboratory, Bldg 51

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5.0 Highland Drive Locations

5.1 Device: Baker Co Laminar Flow Hood

5.1.1 Ser# 39870, Model# EG5252, PM# 6530-0332

5.1.2 Pharmacy, Bldg 1, Room 1144NE

6.0 Frequency of Inspection

6.1 Semi-annual (2x per year)

6.2 February 2012 and August 2012

7.0 Inspection Reports

7.1 Send electronic copy to the Safety Department within 15 days

7.2 Send hard copy to the Safety Department within 30 days

7.3 Electronic copy sent to Christian.Lewis2@va.gov and hard copy to Christian Lewis

8.0 Repairs

8.1 Minor reasonable repairs can be made within the scope of testing/preventative maintenance as certified repair technician of the subject equipment.

8.2 Critical immediate repairs will be requested per approval from Contract Office at contracted hourly rate.

9.0 Notifications

9.1 All machine leaks which exceed the NIOSH maximum limit of 25 ppm for nitrous oxid3e must be reported by the vendor to Safety Department, Supervisor of Biomed Shop, or designated hospital representative prior to the company representative leaving the medical center.

10.0 Scheduling

10.1 Contac the COTR, Christian Lewis, at or Supervisor of Biomed Shop to schedule the testing service.

11.0 Pharmacy Clean Room

11.1 Certification of Laminar Air Flow Hoods (LAFH)

11.1.1 Particle counts for verification of ISO class 5 for all 7 hoods

11.1.1.1 5 Horizontal LAFH

11.1.1.2 1 Biological Safety Cabinet (Chemo Hood)

11.1.1.3 1 compounding aseptic barrier isolator or CAI (PharmaGuard)

11.1.2 Minimum of 1 microbial surface sampling of each LAFH (5 total)

11.1.2.1 4 at University Drive

11.1.2.2 1 at HJ Heinz

11.1.3 Evaluation of airborne microorganisms using impaction volumetric air sampling with a minimum of 400 liters per sample. Minimum of 1 microbial air of each LAFH (5 total).

11.1.3.1 4 at University Drive

11.1.3.2 1 at HJ Heinz

11.2 Buffer areas and ante rooms

11.2.1 Particle counts for verification of ISO Class 7 for University Drive and ISO Class 8 for HJ Heinz (4 total).

11.2.1.1 3 at University Drive

11.2.1.2 1 at HJ Heinz

11.2.2 Air volume testing of buffer areas and ante rooms. Testing to include air exchanges per hour, room temperature, and room pressurization verification (3 total at University Drive).

11.2.3 Minimum of 1 microbial surface sample to be taken in each ante room and buffer area (4 total).

11.2.3.1 3 at University Drive

11.2.3.2 1 at HJ Heinz

11.2.4 Evaluation of airborne microorganisms using impaction volumetric air sampling with a minimum of 44 liters per sample. Minimum of 2 microbial air samples taken in each room (total of 8 samples). Minimum of 1 fungal air sample taken in each room (total of 4 samples).

11.2.4.1 3 rooms at University Drive

11.2.4.2 1 room at HJ Heinz

11.3 Work requirements

11.3.1 All items listed in Sections 11.1 and 11.2 will be completed within one business day per division.

11.3.2 Final written report with all results (including microbial results) will be submitted within 14 days of completion of work.

11.3.3 Certificate of compliance (suitable for framing) per USP 1116 due within 14 days of completion of work.









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PRICING SCHEDULE



BASE YEAR

PERIOD OF PERFORMANCE

2-27-2012 TO 1-31-2013

$______________________ PER YEAR



OPTION YEAR ONE

PERIOD OF PERFORMANCE

2-1-2013 TO 1-31-2014

$______________________ PER YEAR



OPTION YEAR TWO

2-1-2014 TO 1-31-2015

$______________________ PER YEAR



OPTION YEAR THREE

2-1-2015 TO 1-31-2016

$______________________ PER YEAR



OPTION YEAR FOUR

2-1-2016 TO 1-31-2017

$______________________ PER YEAR



GRAND TOTAL

$______________________