Vehicle Maintenance Service Request for Information - Revised

REQUEST FOR INFORMATION

This is a Request for Information (RFI) only, which, as part of market research, is being issued in accordance with (IAW) Federal Acquisition Regulation (FAR) subpart 15.201(e). This is not a solicitation/request for proposal and no contract shall be awarded from this synopsis. All interested parties should send company and/or descriptive literature along with responses to the following questions and any comments/questions to Ms. Ngoc-Minh Shinohara, email: ngoc-minh.t.shinohara.civ@mail.mil, or address at 6515 Integrity Court, Aberdeen Proving Ground, MD 21005.  All responses should be received NLT 17 January 2020. All questions and comments must be in writing; no telephone calls will be accepted. The Government will not pay for any information received in response to this request, nor will the Government compensate any respondent for any costs incurred in developing the information provided to the Government.

Purpose: Request for Information - The US Army Redstone Test Center (RTC), a subordinate activity of the US Army Test and Evaluation Command (ATEC), is searching for potential sources that are capable of performing vehicle maintenance services for a new contract. The intent of this RFI is to gauge industry interest, capabilities and relevant experience to support RTC‘s maintenance requirements for vehicles such as trailers, generators, golf carts, Utility Terrain Vehicles (UTVs), Non-Tactical Vehicles (NTVs), forklifts, scissor lifts, man lifts, semi-trucks, and trailers (with airbrakes). The preponderance of work is under the primary North American Industrial Classification System (NAICS) code of 811111 -General Automotive Repair

Industry Day:  This acquisition will not have an industry day.

Estimated Dollar Value: Not to exceed $8 Million, estimated Period of Performance: Up to five years.

Place of Contract Performance:  Work will be performed on site or will be hauled back to respective servicing center for completion of servicing/repairs. Some equipment will require onsite servicing/repairs.

Contract Type: At this time, this requirement is anticipated to be a Cost-Plus-Fixed Fee (CPFF) Indefinite Delivery/Indefinite Quantity (ID/IQ) contract.

Service will be provided in accordance with the requested service level. Any repairs or recommended maintenance will require approval from a designated Government representative prior to performing the maintenance.

An invoice for each service/repair, to include cost of hauling equipment or performing maintenance onsite will be required.  The invoice will show the cost of labor and the cost of parts/fluids.

The following maintenance services will be required for the aforementioned vehicles:

General Service for trailers equipped with air brakes

Check lights

Check brake operations; apply air pressure to ensure brakes release and engage properly

Inspect Tires

Inspect suspension components; bushings, springs and pins

Pull hubs and inspect brakes

Replace hub seals

Inspect air lines, air tanks, and brake chambers

Inspect electrical connections

Lubricate all lube points

General Service for utility trailers

Check lights; ensure brake lights, tail lights, turn signals and clearance lights operate properly

If equipped with electric brakes:

Ensure trailer brake operates properly

Ensure break-away operates properly

Pull hubs and inspect physical condition of electric brake

Replace hub seals

Inspect suspension components; bushings, springs and pins

Lubricate all lube points

Inspect Tires

Inspect trailer hitch coupler for proper operation

General Service for trailer mounted generator/light set

Drain oil

Refill crank case with oil

Change oil filter (if applicable)

Change fuel filter (if applicable)

Change air filter as required

Inspect/replace sparkplug(s) as required

For light sets:  operate lights to ensure proper operation

Inspect trailer lights and reflectors:  ensure tail lights, turn signals and brake lights operate properly

Inspect tires

Inspect trailer electrical connector

Pull hubs

Inspect brakes

Inspect bearings

Replace hub seals

General Service for generators

Drain oil

Refill crank case with oil

Replace oil filter (if applicable)

Inspect/replace Sparkplug(s) as required

Replace fuel filter (if applicable)

Replace air filter (if applicable)

General Service for UTV/Gas and Electric powered Golf Carts

Inspect operation of all lights

Drain oil

Refill crank case with oil

Change oil filter

Change fuel filter

Inspect/replace Sparkplug(s) as required

Change air filter as needed

Inspect drive belts and rubber hoses

Inspect brakes to ensure proper operation

Lubricate vehicle lube points.

Inspect tires

Inspect chassis, suspension and drive shafts

Check and top off coolant levels; if equipped with radiator

Check and top off all fluid levels; brake fluid and power steering fluid (if equipped)

Disconnect each battery and perform load test

Check fluid levels in batteries.  Add fluid as needed.

Clean battery terminals and battery cable ends

Reconnect batteries

Check circuit breakers/fuses

Check any drive belts

Check electric motor

Check brakes/parking brake for proper operation

Check tires/tire pressure

Check and lubricate all steering linkage and suspension components

NTV – ½ - ¾ TON

Inspect all lights, safety features (Seat Belts, dash lights) for proper operation.

Drain oil

Refill crank case

Change oil filter

Change fuel filter

Inspect belts and rubber hoses

Change air filter as needed

Change cabin air filter (if equipped)

Inspect chassis, suspension and drive shafts

Inspect tires

Pull wheels and inspect brakes

Check differential fluid levels

Check transfer case fluid level (if equipped)

Check and fill all fluid levels; coolant and windshield washer

NTV – 1 ton – 2 ton

Inspect all lights, safety features (Seat Belts, dash lights) for proper operation.

Drain oil

Refill crank case

Change oil filter

Change fuel filter

Change air filter as needed

Change cabin air filter (if equipped)

Inspect belts and rubber hoses

Inspect chassis, suspension and drive shafts

Inspect tires

Pull wheels and inspect brakes

Check differential fluid levels

Check transfer case fluid level (if equipped)

Check and fill all fluid levels; coolant, power steering and windshield washer

Lubricate all lube points

NTV – Semi Trucks

Inspect all lights, safety features (Seat Belts, dash lights) for proper operation.

Drain oil

Refill crank case

Change oil filter

Change fuel filter

Change air filter as needed

Inspect belts and rubber hoses

Inspect chassis, suspension and drive shafts

Inspect tires

Pull wheels and inspect brakes

Check differential fluid levels

Check transfer case fluid level (if equipped)

Check and fill all fluid levels; coolant, power steering and windshield washer

General Service for Forklifts, Scissor Lifts, and Man Lifts

Inspect all lights, safety features (Seat Belts, dash lights) for proper operation

Drain oil (Engine)

Refill crank case (Engine)

Change oil filter (Engine)

Change fuel filter (Engine)

Change air filter as needed (Engine)

Inspect drive belts and rubber hoses (Engine)

Inspect chassis, suspension and drive shafts (Engine)

Inspect Batteries and charging system (Engine and Battery)

Inspect tires

Drain hydraulic system

Change hydraulic filter

Refill hydraulic system

Check transfer case fluid level (if equipped)

Check and fill all fluid levels; coolant, power steering and windshield washer

Perform Periodic inspection of Lifting system in accordance with TB 43-0142 appendix D

General Service for Lifting Devices (Slings, pallet jacks, jacks, stands, carts, links, hoist rings, platforms, straps, and fabricated items

Perform Periodic inspection of Lifting system in accordance with TB 43-0142.

Update next inspection date on equipment and/or equipment tag

Tag new items (tags will be provided) with item serial number and next inspection date.

Request for Information: Please respond to the following in Arial font size 12 in no more than 10 pages in length.

1. Please provide the following Point of Contact Information: Company:
   Address:
   Point of Contact: Phone Number: Fax Number: Email Address:

       2.  Organizational Conflicts of Interest (OCI):  RTC is one of eight commands under ATEC responsible for both developmental and operational testing.  As such, compliance with Title 10 United States Code Section 2399 and Federal Acquisition Regulation (FAR) Subpart 9.5 is a significant factor in award of this contract. The statutory OCI provision prohibits the involvement of a contractor in the operational test and evaluation of its own systems and equipment other than contractors who will support those systems in a combat deployment.  In other words, contractors working on Army system development programs may not participate in ATEC support contracts for operational testing and evaluation.  In order to address OCI issues early in the acquisition process, please respond to the following:

                 a. Describe the process used to complete an enterprise review across all business and affiliates to identify any governmental developmental work performed as either a prime or subcontractor.

         3.  Please identify your company’s size standard per the primary NAICS code of 811111. For more information on small business, refer to https://www.sba.gov/document/support--table-size-standards. 

Large Business: Small Business (SB):

8(a):

Small Disadvantaged Business (DB): Woman-Owned Small Business:

Historically Underutilized Business Zone (HUBZone): Veteran-Owned Small Business:

Service-Disable Veteran-Owned Small Business:

        4. If you identify your company as a Small Business or any of the SB subcategories as stipulated in Question 3, then is your company intending to submit a proposal as a prime contractor?

         5. Is your company capable of performing at least 50% (percent) of the work?  If so, please explain how your company will perform the work.

         6.  Is your company prepared to assume financial liability for damages to government equipment and property incurred as a result of your performance of work under this contract?  Please explain.

           7. Does your company possess the capabilities to provide the entire range of services discussed in this RFI? If NO, please provide specific capabilities that you intend to provide?

            8. Please provide the following information for up to 3 examples of similar work that your company has performed:

                      a. Contract number(s).

                      b.  Aggregate dollar value of entire contract.

                      c.  Aggregate dollar value of task orders you prime on each MAC.

                       d. Number of task orders you prime on MAC.

                       e. Was this work similar in scope?