VAAAHS Research Rodent Surveillance - Base Plus 2 Options Contract

Added: Aug 10, 2015 10:09 am Attachment 2: Request for Sole Source Memo Format

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval

For

Other Than Full and Open Competition


1. Contracting Activity: Department of Veterans Affairs, Network 11, Ann Arbor Medical Center
2215 Fuller Rd. Ann Arbor, Mi. 48105 506-15-1-1355-0007


2. Nature and/or Description of the Action Being Processed:

All rodents housed in the Veterinary Medical Unit (VMU) animal facility are tested periodically through the Rodent Health Surveillance Program. A rodent health surveillance program is necessary to ensure the specific pathogen free status of the animal housed in our colony and to detect any unwanted pathogens. The presence of unwanted pathogens can have a deleterious effect on the well-being of the animal and may have more devastative effects on the research data.
Animal species covered under this program would be all that are under the classification Order Rodentia that are housed within the VMU facility (examples may include but are not limited to mice, rats, guinea pigs, hamsters, gerbils, etc.).
3. Description of Supplies/Services Required to Meet the Agency's Needs:

Services to be included by the contractor: ordering, delivering, processing and record keeping for surveillance animals being submitted for testing. The contractor shall provide a complete testing program which includes gross necropsy, parasitological and serological examination of sentinel animals for specified pathogens. The contractor must be able to provide past and present surveillance reports when requested. Timeliness and cooperation with schedules of VMU normal operating procedures, it's staff and it's researchers are required.

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §253(c)(1), as implemented by FAR 6.302-1. The specific paragraph must be cited. Most likely, only the -1 or -2 authorities will be cited. Please be aware that failure to adequately plan for future requirements does not constitute appropriate use of the unusual and compelling urgency statutory authority.

(X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy
Agency Requirements per FAR 6.302-1;
( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;
( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability
Or Expert Services per FAR 6.302-3;
( ) (4) International Agreement per FAR 6.302-4
( ) (5) Authorized or Required by Statute FAR 6.302-5;
( ) (6) National Security per FAR 6.302-6;
( ) (7) Public Interest per FAR 6.302-7;

5. Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): ): The University of Michigan has an AAALAC accredited, highly acclaimed animal research facility. The University has the ability to provide the accredited care of research animals that meets regulatory, ethical and public health standards (PHS) that supports the use of this provider as the only experts in the geographic area capable of providing this service.

.
c. Industrial Mobilization; or Engineering, Developmental, or Research Capability (FAR 6.302-3 ) - The most important part of this justification cites the relationship between the VA and the University Of Michigan. The demonstration of the need to maintain the current capability to care for VA Clinical Research animals.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: GSA does not offer any selection of clinical veterinary boarding care facilities within the state of Michigan. A google search also does not support any facility that will house and treat medical research animals. The duration of this procurement has been in effect for ten (10) years.

7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: ) In accordance with the FAR 13 contract (506-14-1-1354-0048) awarded at the rate of $41,944.00 per year and was determine to be fair and reasonable based on comparisons .Ann Arbor VA currently has all the necessary equipment at the facility to function and is within a short vicinity of the research lab.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: N/A
.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: NA

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: State "See Section VI above."

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:
12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.
(This signature is the requestor's supervisor, fund control point official, chief of service, someone with responsibility and accountability)




_____________________________ ________________________
Name Date
Title
Facility

13. Approvals in accordance with FAR 6.304 This part if filled out by Contracting Staff as part of the Justification


a. Contracting Officer's Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.



_____________________________ ________________________
Name Date
Title
Facility


b. NCM/PCM (Required $3K and above): I certify the justification meets requirements for other than full and open competition.



_____________________________ ________________________
Name Date
Network Contract Manager
VISN/PCA X


Title
Facility



c. SAO (If over 650K): I certify the justification meets requirements for other than full and open competition.


_____________________________ ________________________
Name Date
Director
Service Area Office, East


d. VHA HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval (if over $12.5 million) or approve ($650K to 12.5 million) for other than full and open competition.



_____________________________ ________________________
Name Date
Chief Procurement and Logistics Officer
VHA Head of Contracting Activity (HCA)

e. VA Deputy Senior Procurement Executive Approval (over $12.5 million but not exceeding $50 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for other than full and open competition.



_____________________________ ________________________
C. FORD HEARD Date
Deputy Senior Procurement Executive (DSPE)
Office of Acquisition and Logistics
Department of Veterans Affairs


f. VHA Senior Procurement Executive Approval (over $50 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for other than full and open competition.



_____________________________ ________________________
Jan R. Frye Date
Deputy Assistant Secretary for Acquisition and Logistics
Senior Procurement Executive (SPE)
Department of Veterans Affairs