USCIS Texas Service Center - Freight Shipping Services

RFQ – 70SBUR21Q00000002

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This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 70SBUR21Q00000012 is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-01. This solicitation is an open market, competitive small business set-aside and the associated NAICS code is 484121, General Freight Trucking, Long-Distance, Truckload, which has a small business size standard of $30.00 million. The associated PSC Code is V112 – Motor Freight. See the attachments for a description of requirements for the services to be acquired and all other details.

(1) Action Code:

• N/A

(2) Date:  

• The Period of Performance (PoP) will be 11/01/2020 – 10/31/2023

(3) Year:

• This is a Fiscal Year (FY) 2021 Requirement

(4) Contracting Office Zip Code:

• 05403

(5) Product or Service Code:

• V112 – Motor Freight

(6) Contracting Office Address:

• 70 Kimball Avenue
  South Burlington, VT 05403

(7) Subject:

• Freight Shipping Services for the Texas Service Center

(8) Proposed Solicitation Number:

• 70SBUR21Q00000012

(9) Closing Response Date:

• Monday, October 19, 2020 @ 11:00 AM ET

(10) Contact Point(s) or Contracting Officer:

• Primary:

Brittany B. Willette
Contract Specialist
Brittany.B.Willette@uscis.dhs.gov | (802) 872-4552

• Secondary:

Joshua S. Riley
Contract Specialist
Joshua.S.Riley@uscis.dhs.gov  | (802) 872-4680

(11) Contract Award and Solicitation Number:

• Award Number: N/A
• Solicitation Number: 70SBUR21Q00000012

(12) Contract Award Dollar Amount:

• N/A

(13) Line Item Number:

• See (v) below.

(14) Contract Award Date:

• N/A

(15) Contractor:

• N/A

(16) Description:

i. This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

ii. Solicitation number 70SBUR21Q00000012 is issued as a request for quote (RFQ).

iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-01.

iv. The solicitation is an open market, competitive small business set-aside and the associated NAICS code is 484121, General Freight Trucking, Long-Distance, Truckload, which has a small business size standard of $30.00 million. The associated PSC Code is V112 – Motor Freight.

v. See PART III – ATTACHMENT B – PRICING SPREADSHEET for a list of line item number(s) and items, quantities, and units of measure (including options). Quoter shall fill this attachment out and submit it with its quote.

vi. U.S. Citizenship and Immigration Services (USCIS) provides a requirement for the shipment of files from the Texas Service Center (TSC) to the National Records Center (NRC) and Remote Maintenance File Facility (HBG). See the attachments for a description of requirements for the items to be acquired and all other details.

vii. This requirement consists of a total estimated PoP of thirty-six (36) months. A base period of performance of six (6) months and five (5) optional periods of performance of six (6) months each. Please see PART III – ATTACHMENT C – STATEMENT OF WORK below for more information. Delivery and acceptance of deliverables shall be in accordance with the Statement of Work.

viii. The FAR provision 52.212-1, Instructions to Offerors—Commercial, applies to this acquisition as does the addendum to the provision as shown below.

ix. The FAR provision 52.212-2 applies to this acquisition with the evaluation factors consisting of price and technical acceptability. The award decision shall be based off the lowest price technically acceptable source selection process.

x. Quoters shall include a completed copy of the FAR provision(s) -  

1. 52.212-3, Offeror Representations and Certifications—Commercial Items;
2. 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment;
3. 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations—Representation;
4. 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law, with its quote.

xi. The FAR clause 52.212-4, Contract Terms and Conditions Commercial Items, applies to this acquisition.

xii. The FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items, applies to this acquisition. Additional FAR clauses cited in this clause are applicable to the acquisition and can be found attached. Additional contract requirements or terms and conditions necessary for this acquisition and consistent with customary commercial practices shall be found in the in the contract clauses attached.

xiii. RFQ 70SBUR21Q00000012 is being issued with the intent to make one (1) award. Award will be based on a lowest price technically acceptable quote. Submission of a complete quote constitutes affirmation of your ability to provide freight shipping services as outlined in the attached solicitation documents. Amendments to this solicitation will be publicized in the same manner as the initial synopsis and solicitation. Additional contract requirements or terms and conditions necessary for this acquisition shall be found in the attached.

xiv. No Defense Priorities and Allocations System rating will be assigned to this solicitation or resulting contract.

xv. Please see section 9 above for the date and time quotes are due.

xvi. To be considered for award, please provide a complete quote as part of your submission by email to the point(s) of contact shown in section 10 above.

(17) Place of Contract Performance:

• See PART III – ATTACHMENT C – STATEMENT OF WORK for the place(s) of contract performance.

(18) Set-aside Status:

• This acquisition has a set-aside of 100% for Small Business.

Brief Description of Requirement:

The Texas Service Center (TSC) requires scheduled monthly pick-ups of pre-wrapped pallets of non-classified Receipt files and A-files from the Service Center for transport to the National Records Center (NRC) in Lee’s Summit, Missouri, and the Remote File Maintenance Facility (HBG) in Harrisonburg, Virginia where they will be stored. Per six (6) month period, pick-up and transport to the NRC occurs one (1) time per month for a total of six (6) times and pick-up and transport to the HBG occurs one (1) time per month for a total of six (6) times.

Per six (6) month period, there will be a total of twelve (12) shipments. Additionally, there will be two (2) optional CLINs of 1 shipment per CLIN to the NRC, and two (2) optional CLINs of 1 shipment per CLIN to the HBG in the Base Period of Performance and each optional period occurring thereafter.

See attached PART III – ATTACHMENT B – STATEMENT OF WORK for more information.

In order for a quote to be considered complete, quoters must follow all of the instructions within this solicitation. It is highly recommended that each quoter reads through the solicitation in its entirety. If a quote does not follow all of the instructions, it will be considered incomplete and will be removed from consideration for award.

PLACE(S) OF PERFORMANCE:

Pick-Up (Shipment) Location:

Texas Service Center
6046 N. Beltline Road
Irving, Texas 75038

Pick-Up Accepted at The TSC from 8:00am –3:30pm Central Time (CT)

Delivery Location(s):

1. National Records Center
   150 Space Center Loop
   Lee’s Summit, MO 64064
   Deliveries Accepted at The NRC from 8:00am – 2:00pm Central Standard Time (CT) - Inside Delivery Required
2. Remote File Maintenance Facility
   1344 Pleasants Drive
   Harrisonburg, VA 22801
   Deliveries Accepted at The HGB from 8:30am – 3:00pm Eastern Time (ET)

Period of Performance (PoP):

This requirement consists of a total estimated PoP of thirty-six (36) months. A base period of performance and five (5) optional periods of performance. Please see below for more information.

Base PoP:                           6 Months          11.01.2020 – 04.30.2021

Optional Period #1 PoP:      6 Months          05.01.2021 – 10.31.2021

Optional Period #2 PoP:      6 Months          11.01.2021 – 04.30.2022

Optional Period #3 PoP:      6 Months          05.01.2022 – 10.31.2022

Optional Period #4 PoP:      6 Months          11.01.2022 – 04.30.2023

Optional Period #5 PoP:      6 Months          05.01.2023 – 10.31.2023

Total Estimated PoP:          36 Months        11.01.2020 – 10.31.2023

This order will have only Firm Fixed Price Line Items

Submit questions to Brittany.B.Willette@uscis.dhs.gov & Joshua.S.Riley@uscis.dhs.gov. The deadline for questions is 10.14.2020 @ 9:00 am ET.

Submit a quote via the email to Brittany.B.Willette@uscis.dhs.gov & Joshua.S.Ruley@uscis.dhs.gov no later than 10.19.2020 @ 11:00 am ET.

Late quotes will not be accepted.

The attachments shown below will be incorporated into the subsequent award.

PART II – Contract Clauses

PART II – Attachment A – Security Requirements | Security Requirement 3 – [Modified]

PART III – Attachment C – Statement of Work (SOW)

PART III – Attachment D – SCA Wage Determinations – TSC

PART III – Attachment E – SCA Wage Determinations – NRC

PART III – Attachment F – SCA Wage Determinations – HBG