Upgrade Process Control Software/Hardware for Windows 10

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.
This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation No.12561519SAA02 is being issued as a Request for Proposals (RFP) and must be valid for 40 days. The NAICS code applicable to this acquisition is 334118. The USDA, ARS, MWA, Cereal Crops Research Unit has a requirement / need for Process Control System Software. The Technical Specifications include programmable, automated solenoid activation to affect steep can drops. Programmable, automated control and monitoring of Germinator Temperature between 10˚C and 25˚C, and Germinator Relative Humidity between 70 and 99%. Control of Mash Extraction Bath time (up to 10 hours per stage) and temperature (between 30˚C and 80˚C). All of these automated control and monitoring functions must be compatible with computers using Windows10 operating systems. The equipment will be used to malt barley grain (steep and germinate), and for quality analysis extraction of barley malts. THE SALIENT CHARACTERISTICS: Awarded vendor must be able meet these minimum requirements: 1) Mash bath control must be able to monitor/maintain bath temperatures of 30˚C to 80˚C; 2) and be able to raise bath temperature from 45˚C to 70˚C over 15 minutes; 3) Mash bath control must be able to cool baths from 70˚C to 30˚C in 10 minutes or less; 4) System must be able to monitor relative humidity and temperature of germinators, and maintain a temperature of 17˚C, and relative humidity of 95%+; 5) System must maintain steep tank temperature of 16˚C, and log actual temperatures; 6) Control platform must be able to activate 12 different relays per each of 3 steep tanks to drop steep cans into tank at programmed times of up to 99 hours from desired steep-out time; 7) Control system must also be capable of monitoring and controlling pilot brewery equipment: brew kettle, adjunct cooker, lauter tun, mash tun, and sparge tank; 8) Control system must operate properly with computers with Windows10 operating systems. 9) Installation required 10) Commercial Warranty, 11) Training required, 12) Minimal maintenance/update costs. DESCRIPTIVE LITERATURE: Offerors shall submit 1 copy of the Descriptive Literature describing their proposed product in enough detail to ascertain whether the product meets the criteria listed above. DOCUMENTS TO BE INCLUDED IN PROPOSAL: In order to be considered for award Offerors shall provide 1) a Quote on company letterhead detailing the item description, unit price and total price;
2)descriptive literature, brochures, information on service and support; 3) at least 3 to 5 references (if applicable) for the proposed product. References must have received the proposed product within the last three (3) calendar years (Government references preferred but will accept commercial references). References shall be provided for the product proposed and if possible include the email address of the person to be contacted; and 4) Offerors shall include a completed copy of the provisions FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS - COMMERCIAL ITEMS, with this offer; a copy of this provision may be obtained at https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses REJECTION OF PROPOSAL: Failure to demonstrate compliance will be cause to reject the quote without further discussions. All responsible sources may submit an offer which will be considered. The following provisions and clauses apply to this acquisition and can be found in full text at https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses , FAR 52.252-1 Solicitation Provisions Incorporated by Reference are as follows: FAR 52.212-1, Instructions to Offerors Commercial Items; FAR52.212-2, Evaluation - Commercial Items: FAR 52.212-3, Offeror Representations and Certifications Commercial Items (Provide with Proposal); FAR 52.214-21, Descriptive Literature (Provide with Proposal); FAR 52.204-7, System Award Management database (ALL OFFERORS MUST BE REGISTERED AND ACTIVE IN THE SYSTEM AWARD MANAGEMENT (SAM) DATABASE IN ORDER TO RECEIVE AN AWARD). The website address for registration is: https://www.sam.gov and FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards, in accordance with FAR 4.1403 Contract Clause; FAR 52.222-22, Previous Contract and Compliance Reports, FAR 52.252-2, Clauses Incorporated by Reference are as follows: FAR 52.212-4, Contract Terms and Condition-Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items apply to this acquisition. The following FAR clauses cited in 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items are applicable to this acquisition: FAR 52.222-3, Convict Labor (E.O. 11755):FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies FAR 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-35, Equal Opportunity for Veterans; FAR 52.222-36, Equal Opportunity for Workers with Disabilities; FAR 52.222-37, Employment Reports on Veterans; FAR 52.225-13, Restriction on Certain Foreign Purchases; FAR 52.232-33, Payment by Electronic Funds Transfer-SYSTEM AWARD MANAGEMENT (31 U.S.C. 3332); FAR 52.232-35, Payment by Third Party (31 U.S.C. 3332) and FAR 52.233, Protest After Award. SHIPPING: FOB Destination. DELIVERY TO: USDA-ARS Cereal Crops Research Unit, Madison, WI. PROPOSAL PRICE MUST INCLUDE: any freight or shipping, as well as any applicable duties, brokerage, or customs fees. DELIVERY DUE DATE: Within 60 days, however, each offeror shall include their proposed delivery schedule as part of their quote and it will be considered. FAR 52.212-2, EVALUATION - COMMERCIAL ITEM, the significant evaluation factors, in the relative order of importance, are (i) technical capability of the item offered to meet the Government requirement including delivery date; (ii) price (based on F.O.B. Destination), technical is more important than price. Award will be made based on overall BEST VALUE to the Government. EVALUATION & AWARD FACTORS: The contract resulting from this solicitation will be awarded to the responsible party whose offer, conforming to the solicitation, is determined most advantageous to the government, cost, and other factors considered. Each Proposal shall respond to each of the evaluation factors identified below. A technical evaluation will be performed on each quote based solely on the information furnished and not on previous knowledge or associations.
The evaluation factors are as follows: 1) Technical Factors, 2) Salient characteristics and minimum requirements, 3) Descriptive Literature, 4) Past Performance, 5) Warranty, 6) Price, 7) Delivery,
8)Installation, 9) Training. The Offeror shall extend to the Government the full coverage of any standard commercial warranty normally offered in a similar commercial sale, provided such warranty is available at no additional cost to the Government. Acceptance of the standard commercial warranty does not waive the Government's rights under the inspection clause nor does it limit the Government's right with regard to the other terms and conditions of this contract. In the event of conflict, the terms and conditions of the contract shall take precedence over the standard commercial warranty. The contactor shall provide a copy of its standard commercial warranty (if applicable) with this response. Any amendment and documents related to this procurement will be available electronically at the Internet site: https://www.fbo.gov Potential offerors will be responsible for downloading their own copy of those documents related to this procurement, if any.
Furnish Proposals via mail or email to Laura Jones, Contracting Officer, USDA, ARS, Dairy Forage Research Center, Administration Office, 1925 Linden Drive, Madison, WI 53706-1108, write on package "QUOTE ENCLOSED-PROCESS CONTROL SYSTEM SOFTWARE"
or Email laura.jones@usda.gov no later than 4:30 p.m. September 6, 2019. Additional information may be obtained by contacting the Contracting Officer at
608) 890-0047 or email laura.jones@ars.usda.gov
Subject: QUOTE- For the Process Control System Software.

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