U. S. Consulate Merida - Photovoltaic System Preventive Maintenance Services

The U.S. Department of State's Consulate General in Merida, Mexico is seeking a contractor to provide semi-annual preventive maintenance services for its photovoltaic solar energy system. The Request for Quotations (RFQ) #19MX5225Q0007 solicits services for maintaining five SMA Sunny Tripower Core1 inverters, 752 Sunpower photovoltaic modules, and associated equipment. Potential contractors must be registered in SAM.gov, have an NCage code, and comply with NDAA 899 requirements. The evaluation will be conducted on a lowest price technically acceptable basis, with the government intending to award the contract based on initial quotations without discussions, though potential discussions may occur with companies in the competitive range. Quotations are due by January 17, 2025, at 17:00 CST, with electronic submissions accepted at meridaprocurement@state.gov.

The solicitation is an unrestricted procurement with no specific set-aside designations. The place of performance is located in Colonial Chuburná, Mérida, Yucatan, Mexico, at the U.S. Consulate facility. The contract structure includes a base year with four potential one-year option periods, to be paid in Mexican pesos. Contractor personnel must complete maintenance services within 15 calendar days of the start date and no later than 60 days after purchase order award. The maintenance requirements include detailed procedures such as thermal imaging analysis, cleaning, inspections, torque checks, and infrared scanning, with work to be performed between 7:30 AM and 4:30 PM Monday through Friday. Contractors must also obtain security clearances, pass police checks within 30 days of award, and maintain specific insurance coverage, including public liability insurance for property damage.