U. S. Consulate Merida - Air Handling Units Preventive Maintenance Services

The U.S. Department of State, specifically the U.S. Consulate General in Merida, Mexico, is seeking preventive maintenance services for air handling units (AHUs) through a Request for Quotations (RFQ). The solicitation covers maintenance for six TRANE units, including four Air Handling Units, one Dedicated Outside Air Supply unit, and ten electrical motors with ABB VFD ACH580 drives. Contractors must be registered in SAM, have an NCAGE code, and comply with NDAA 899 requirements. The evaluation will be conducted on a lowest price technically acceptable basis, with the government intending to award the contract to the most responsible company submitting an acceptable offer. Quotations are due by January 17, 2025, at 17:00 CST, and must be submitted electronically to meridaprocurement@state.gov.

The contract is an unrestricted solicitation with no specific set-aside, categorized under NAICS 811310 for commercial and industrial machinery equipment repair and maintenance. The place of performance is the U.S. Consulate in Colonial Chuburná, Mérida, Yucatán, Mexico. The contract structure includes a base year with four one-year option periods, with services to be completed within 15 calendar days of the start date and no later than 60 days after purchase order award. Maintenance will be performed semi-annually and annually, involving tasks such as filter replacements, cleaning, lubrication, inspection, and equipment calibration. The work is to be conducted between 8:00 AM and 4:30 PM Monday through Friday, with potential weekend work, and contractors must provide trained technicians, tools, and testing equipment while maintaining specific insurance coverage.