SPS Satellite Storage Rooms, Project 542-17-102

Added: Feb 17, 2017 11:03 am ACQUISITION INFORMATION:



The VA Medical Center (CVAMC) in Coatesville, PA is seeking professional Architect and Engineering (A&E) services for Project No. 542-17-102, SPS Satellite Storage Rooms Climate Control.



This announcement is being issued in accordance with the Selection of Architects and Engineering firms (Public Law 92-582) and implemented in the Federal Acquisitions Regulations (FAR) Part 36. Architectural and Engineering (A&E) firms permitted by law to practice the professions of architecture or engineering are requested to send two copies of an SF330 (3/2013 Edition) and CD from qualified and eligible firms classified as 100% SERVICE DISABLED VETERAN OWNED SMALL BUSINESS CONCERNS.



Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work. This is not a Request for Proposal and an award will not be made with this announcement. This announcement is a request for SF330s from qualified firms that meet the professional and set aside requirements listed in this announcement.



A. General Scope of Work: The A&E shall provide all architectural and engineering services as defined to accomplish complete contract drawings, specifications, technical reports, and cost estimates for the scope of work.



Existing Building Overview:

Satellite Storage is dedicated storage rooms for clean or sterile supplies. Satellite storage areas often include storage of critical and semi-critical reusable medical equipment (RME). The existing buildings are three story masonry constructions in an H configuration, built in 1930 and 1947 time frames. Existing interior partition walls are a Terra Cotta block, covered with plaster, ceilings are plaster over the newer suspended ceilings. SPS Storage Rooms are located primarily in patient occupied buildings 1, 2, 3, 4, 7, 8, 38, 39, 57, 58, 59, 138, 138E, approximately 31 SPS Satellite Storage areas currently exist.



Scope of Work:

The Engineering disciplines required for this project will be Architectural, Mechanical,

Electrical, Plumbing, Fire Protection, and Industrial Hygienist Services. The purpose

of this project is to bring VAMC Coatesville satellite sterile medical supply storage

closets climate control parameters into compliance with VHA Directive 1116, March

23, 2016 regarding positive air flow, minimum air changes, minimum and maximum

Temperature, and humidity. Also, included in this design will be a fully functional

direct-digital controls systems for each mechanical system installed.



The A&E shall evaluate existing Satellite Storage Rooms and Closets and

develop a report of recommended compliance solutions for each of the rooms as

documented on the building and room schedule. After VA reviews and agrees on

the best course of action, the A&E shall prepare design plans and

specifications for construction and installation of selected solutions. The project

includes all the necessary demolition and new construction of walls, doors / frames,

electrical requirements, architectural finishes and new HVAC system

requirements in order to satisfy the requirements in VHA Directive 1116.



The A&E shall design a complete and functional user friendly environment in

accordance with VHA Directive 1116 and all National Architectural, Electrical,

Mechanical and Building Codes, ADA Requirements, Fire / Life / Safety and Security

Codes, The Joint Commission Compliance and VA Handbook 7176 Criteria, and VA

HVAC Design Manual.



Energy, Water Efficiency and Renewable Energy: The A&E shall specify in

the construction design specifications the use of the maximum practicable amount of

recovered materials consistent with the performance requirements, availability, price

reasonableness, and cost-effectiveness. The A&E shall also consider energy

conservation, pollution prevention, and waste reduction to the maximum extent

practicable in developing the construction design specifications. Energy-consuming

products must comply with the following applicable requirements when acquiring

energy-consuming products listed in the ENERGY STAR® Program or Federal

Energy Management Program (FEMP):



Agencies shall purchase ENERGY STAR® or FEMP-designated products; and

2) For products that consume power in a standby mode and are listed on

FEMP s Low Standby Power Devices product listing, agencies shall

Purchase items which meet FEMP s standby power wattage recommendation or document the reason for not purchasing such items; or

If FEMP has listed a product without a corresponding wattage recommendation, purchase items which use no more than one watt in their standby power consuming mode. When it is impracticable to meet the one watt requirement, agencies shall purchase items with the lowest standby wattage practicable; and

3) Information is available via the Internet about

ENERGY STAR® at http://www.energystar.gov/index.cfm?fuseaction=find_a_product.; and

FEMP at http://energy.gov/eere/femp/energy-efficient-product-procurement.









4. Satellite Storage Room and Closet Schedule:

Sterile Processing Services (SPS)

Material Management (MM)



Satellite Storage is dedicated storage rooms for clean or sterile supplies. Satellite

storage areas often include storage of critical and semi-critical reusable medical

equipment (RME).

SPS:

Building 1, SPS Room B01C Clean Supply

Building 1, SPS Room 161 Dental Sterile Room

Building 1, Room 165A EKG

Building 1, Room 218 AMCU

Building 2, MM Room 227A 2B Women s Health

Building 3, SPS Room 141

Building 3, SPS Room B10

Building 3, Room B52 Medical Imaging

Building 3, Room B18 Urgent Care

Building 4, SPS Room B10 SPS Coordinator Closet

Building 4, SPS Room B07F Sterile Storage Supply

Building 4, SPS Room B07H Mechanical Supply Closet

Building 4, Room B05A Sterile Processing

Building 4, Room B07B Sterile Processing



Material Management:

Building 1, MM Room 149 Dental

Building 1, MM Room 227, 1B MED

Building 1, MM Room 316 Pulmonary

Building 2, MM Room 111F, 2A Clinics

Building 3, Room 160

Building 3, Room 125 Laboratory

Building 3, Room 178 Podiatry

Building 6, B11 Future

Building 7, Room 154 SPD 7A Dom

Building 7, Room 234B SPD 7B Dom

Building 7, MM Room 221A

Building 8, MM Room 105

Building 8, MM Room 205, 8B MED

Building 13, MM Storage Warehouse

Building 38, MM Room 216A

Building 39, MM Room 123

Building 39, MM Room 222A

Building 57, MM Room 107

Building 57, MM Room 202

Building 58, MM Room 117

Building 58, Room 105F Pandemic Influenza

Building 58, Room 105G Pandemic Influenza

Building 59, Room 151B Closet

Building 59, MM Room 243

Building 69, Room 108 SPD PM&RS

Building 69, Room 121 Audiology

Building 138, MM Room 237

Building 138, MM Room 125A MED

Building 138, MM Room 115

Climate Control Parameters for Sterile Processing Services



AREA

AIR FLOW

MINIMUM AIR CHANGES (ACH)

TEMPERATURE

HUMIDITY

Clean or Sterile Storage, Satellite Storage Area



Positive



4

66°F to 75°F

(set point 70°F)

30% to 55%





The A&E must work with VA staff to determine the extent of the mechanical

systems installation for each area to meet minimum program criteria requirements and

stay within budget. The project shall include all necessary work to design and

construct complete and functional systems in accordance with the Department of

Veterans Affairs (VA) requirements, industry standards and all applicable code

requirements. The systems and equipment must maximize energy efficiency to the

extent practical.



5. The scope of work includes but is not limited to the following:

Evaluation of existing conditions,

Architectural programming and design charrettes as required,

calculations,

Providing recommendations and cost estimates,

Implementing value-engineering decisions to meet required construction budget,

Involvement of a certified industrial hygienist (CIH) to incorporate the necessary guidance in the construction documents as applicable,

Providing submittals and final documents as indicated below.



B. The following Investigative Work shall also be included Within the Scope of

this Project:

Perform a code analysis to insure that the applicable Codes are being applied.

Provide any civil, structural, architectural, electrical and mechanical investigative work necessary for properly designed and coordinated systems and elements.

Prepare any measured drawings of existing systems or facility required to insure the accuracy of your design.

Take digital photos of site major features and connection points. Digital format must be compatible with VA software.

VAMC Coatesville photo ID badges are required to be worn by all consultant personnel during all project site visits.



C. Other:

Complete review and analysis of contractor's project cost proposals.

The A&E shall check Government furnished and/or the Construction Contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor atory reports, field test data and review the color, texture and suitability of materials for conformity with the design concept and construction documents. The A&E shall recommend approval, disapproval, or other suitable disposition. The A&E shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the A&E shall, through the Contracting Officer's Representative (COR), request the Contractor to submit related components of a system before acting on a single component. The A&E may be required to hold joint reviews with the VA technical staff on complicated system submittals. The A&E shall notify the COR in writing of any and all deviations from the requirements of the construction documents that is found in the Construction Contractor's submittals. Such responsibility shall be carried out with reasonable promptness as to cause no delay.

Construction period site visits as required. Include Sixteen (16) site visits; eight (8) hours each for budget purposes. (include the price for additional site visits should they be desired.)

Reproduction costs: The cost of reproducing contract documents (drawings and specifications) and delivery to the VA Contracting Officer. Specifications should be spiral-bound (as made by GPC) with a clear plastic front cover and a back cover.

Infection Control: The "Pre-Construction Risk Assessment (PCRA)" shall be completed and incorporated into the final construction documents.

The A&E shall update all AutoCAD Drawings to reflect as-built conditions, based upon mark-ups provided by the Contractor. The A&E shall provide to the COR a complete set of Mylar as-built drawings and compact disks (CD) of electronic contract documents as described in construction period service requirements.



D. Drawing Requirements: Submitted drawings must be completed in accordance

with VA Design and Construction Procedures. Media submission CD compact disk requirements include: Drawings in AutoCAD 2014 format: font selection limited to "Bold.SHX" and "ROMANS.SHX", menu must be set to "ACAD.MNU" and drawing must be layered and named in accordance with approved VA layering guidelines.



E. Time Schedule Review and Submittal Requirements: This article specifies

documents and contents required to be submitted by the A&E to the

Department of Veterans Affairs (VA) for each scheduled review, and the due dates

for each submission. COR acceptance of each submission is required before

proceeding to the next submission. The A&E shall complete the design within

215 days.



Conceptual Design The purpose of this phase is to provide successful architectural programming for the renovation area, to determine a clear plan and direction for further development. Coordinate interviews and meetings with affected user groups and engineering staff as required for successful programming. Conceptual design options must be provided to the VA, taking into account user requirements and available building and site conditions and infrastructure, and the construction budget. Provide documentation to the Contracting Officer/Contracting Officer Representative as required to fully communicate the design options. Aspects which must be addressed include, but are not limited to:

Site

Architectural

Cost estimating

Schedule and phasing

Sustainability

Utilities and building services

Physical security



Schematic Documents Review The objective of this submission is to provide

the VA with an overview of the A&E design approach, to present any fundamental design options for consideration and selection by the VA, and to insure that the design development of the project is properly focused, aligned with VA requirements and within the scope of the contract.



50% Construction Documents Review The objective of this submission is to

provide the VA with project documents in sufficient detail to evaluate the design, its adherence to the project scope and the A&E s ability to interpret the design criteria and prepare biddable documents.



95% Construction Documents Review The objective of this submission is to

provide the VA with construction documents which are substantially and

technically complete, in the proper format, biddable, constructible, coordinated

between all disciplines and adhering to the project scope for final review by the VA.



100% Construction Documents Review The objective of this submission is to for the VA to verify that all previous comments have been properly addressed prior to issuance of final bid documents.



Final Submission of Construction Documents Provide complete sets of

documents as outlined and in quantities as required.



F. Construction Period Service Requirements.

Review of Contractor's Cost Proposal: Review and evaluate cost proposals submitted by selected construction contractor(s) prior to contract award when requested by the Contracting Officer. The A&E shall provide written analysis of the cost proposal(s), specifically citing areas of excess cost (labor, materials, etc.) or omissions of key requirements of the contract. The A&E should reference and compare costs for items as listed in the A&E final cost estimate.



Review of Submittals: The A&E shall review all submittals (material submittals, shop drawings and test reports (if required), etc.) and return them to the Contracting Officer's Representative (COR) within 10 working days or as otherwise required by the contract.



Review of Change Order Requests and Requests for Information (RFI): The A&E shall respond promptly to all Change Order Requests and Requests for Information as required by the contract.



Site Visits: The A&E shall include Sixteen (16) site visits; eight (8) hours each, Construction Phase site visits including the final inspection when requested by the COR. (include price for additional site visits should they be desired by the COR). Written meeting minutes and recommendations shall be provided to the VA by the COB (Close of Business) on the following workday. E-mail copies of digital photographs from site visits when requested by the COR.



"As-Built" Document Requirements:

Drawings: The A&E shall update all AutoCAD Drawings to reflect as-built conditions, based upon mark-ups provided by the Contractor. The A&E shall provide a complete set of Mylar as-built drawings and two compact disks (CD) to the COR, each containing a complete set of as-built drawings in Adobe PDF format and a copy of all of the AutoCAD as-built files with "xrefs" bound and A&E title block information erased per consultant requirements.

Specifications: The A&E shall update the complete set of specifications to reflect all changes issued. The A&E shall provide two compact disks (CD) to the COR, each containing this complete set of the final specifications in Adobe PDF format.



G. Evaluation Criteria: The A&E selection criteria for this acquisition is listed in descending order of importance. Sub-elements are of equal importance.



Team proposed for this project

Background of personnel

Project manager

Other Key Personnel

Consultants

Previous experience of proposed team

Project Experience, Psychiatric Unit, Hospital, VA Medical Center

At least two similar projects in size and scope

Proposed Management Plan

Design Phase

Construction Phase

Project control

Techniques planned to control the schedule and cost

Personnel responsible for schedule and cost control

Estimating effectiveness

a. Ten most recently bid projects

Response Time (RFI, Submittals, Change Orders - Percentage in relation to total amount.)

Prime Firm

Consultants

Proposed design approach

a. Architectural

b. Structural

c. Environmental

d. Electrical

e. Plumbing

f. Mechanical

Miscellaneous experience and capabilities

Experience in NFPA 70E and 101 Life Safety Code

b. Industrial Hygienist



H. Contract Award Procedure: Interested A&E firms shall submit two (2) copies of SF330 (3/2013 Edition) and CD with appropriate documentation and information to Elizabeth Morin, Contracting Officer (542/90C), VAMC, Building 19S, 1400 Black Horse Hill Rd., Coatesville, PA 19320 by close of business (4:30 PM, EST), March 13, 2017. A&E firms shall be registered at www.sam.gov and www.vetbiz.gov. If available, please include your firm's VetBiz.gov SDVOSB status verification. Failure of a proposed SDVOSB A&E firm to be certified by the CVE at the time of the SF330 is submitted shall result in elimination from further consideration for award. Following an evaluation of the qualifications and performance data submitted, three or more firms considered to be the most highly qualified firms to provide the type of services required will be chosen for interviews. After interviews, the most highly qualified firm will be issued the solicitation and requested to submit a proposal. The Government will not pay, nor reimburse, any costs associated with responding to this announcement. The Government is under no obligation to award a contract as a result of this announcement. A&E firms will be selected based on demonstrated competence and qualifications for the required work. NAICS 541310 and size standard $7.5M apply. The award of a Firm Fixed-Price contract is contemplated and is subject to the availability of FY17 funding. Magnitude of construction project estimate is between $1,000,000.00 and $2,000,000.00.



(End of Document)