Sitka Administrative Office Design Services

Added: Jan 07, 2013 8:23 pm Modified: Jan 30, 2013 7:07 pmTrack Changes The Following is a Notice of Intent to Contract for Architect-Engineer Services

PROJECT INFORMATION:

The U.S. Department of Agriculture, Forest Service, has a requirement for architectural, engineering, and technical design services for the design of a new combined Administrative Office for the Tongass National Forest and the Sitka Ranger District. The design work consists of, but is not limited to, renovating an existing warehouse into office space, renovating a shop to provide for the Unit's storage needs, connecting the shop and warehouse with additional storage space, and designing access roads, parking lots, and associated site, utilities and landscape work. The project has been partially designed, and that design will be made available for use. However, there are some fundamental design changes that the Forest wants to have incorporated into the final design and construction documents.

The Sitka Ranger District is located in Sitka, which is on Baranof Island in Southeast Alaska, approximately 90 miles southwest of Juneau, Alaska.

The Contractor will provide architectural, engineering, and technical design services to the USDA Forest Service (FS) for the preparation of Concept Design Documents, Preliminary Design Documents, Construction Documents, and Engineering Services during Construction for the construction of the Sitka Administrative Office.

It is expected that the design will provide architectural features that meet FS requirements (FS Built Environment Image Guide, to be provided with RFP to the selected offeror) and maintain the character of the overall site, to the utmost extent, while utilizing materials that are widely available.

All work will be completed by or under the direct supervision of architects and/or engineers licensed in the State of Alaska (as appropriate to the work being performed).

CONTRACT INFORMATION:

This contract is being procured in accordance with the Brooks Act (P.L. 92-582) as implemented in FAR Subpart 36.6. A single firm will be selected for negotiation based on demonstrated competence and qualifications for the required work.

The Government anticipates award of a firm fixed price contract for the services described in this synopsis. This project is advertised as a total small business set-aside. Submittals from firms who do not meet the small business requirement will not be considered. The NAICS Code for this project is 541310 and the Size Standard is $7.0 million. All interested firms who meet the small business size standard and choose to submit a Standard Form 330 will be considered. In accordance with FAR clause 52.204-7, Central Contractor Registration (DEC 2012), all contractors doing business with the federal government must be registered in the System for Award Management (SAM) database prior to any award.

SUBMISSION REQUIREMENTS:

Interested parties shall submit the following: One (1) original hard copy and one (1) electronic copy in PDF format (which also includes a completed Part II for the firm and key sub-consultants) addressing in detail the following selection criteria information.

1. PROFESSIONAL QUALIFICATIONS: (25%)

Professional qualifications necessary for satisfactory performance of required services.
Submission requirements:

a. Provide brief resumes of proposed team members who will specifically serve as the Project Manager and Designers of Record (Architect, Mechanical Engineer, Electrical Engineer, Landscape Architect, Civil Engineer, Surveyor, Structural Engineer, Cost Estimators, etc). Each resume shall include a maximum of five (5) specific completed projects that best illustrate the individual team members experience relevant to this contract scope.

b. Provide resumes of other relevant team members.

2. SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE: (25%)

Specialized experience and technical competence in the type of work.
Submission Requirement:

a. Describe the team's experience in design and construction of government buildings and bunkhouses. Discuss firm's ability to work with Government entities and design standards or similar relevant experience with other entities.

b. Describe the team's knowledge of the charrette process;

c. Describe the team's experience in sustainable design, including descriptions of waste reduction techniques, energy modeling, life cycle cost analysis, energy efficiency in facilities designed by the team, and use of local/regional materials on construction contracts.

3. ORGANIZATION & MANAGEMENT (20%)

Discussion of the firm's organization and management process. Demonstrated success of the Quality Control (QC) program used by the firm to ensure quality products.

Submission Requirement:

a. Outline the firm's approach to design, construction, and project management. Document the ability to handle projects with multiple end-users and complex requirements;

b. Describe the team's organization. Provide an organization chart that identifies the overall relationship and lines of authority of the proposed team. Include firm names, key personnel and their discipline/specialty.

c. Describe the QC program and identify the person primarily responsible for the QC program. Indicate how the prime will ensure quality consistently across the entire team.

d. Address the QC processes for checking and verifying plans and specifications for errors, omissions and quality, documenting design decisions, and incorporating and tracking review comments and completion of construction milestones.

4. PAST PERFORMANCE (15%)

Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work and compliance with performance schedules. Points of contact provided in other criteria may be contacted. A firm with no record of federal past performance information shall be evaluated neither favorably nor unfavorably.

Submission Requirement:

a. Provide a detailed narrative of up to ten (10) maximum relevant projects (not ten projects for each firm or consultant), completed within the last five (5) years, that best illustrate overall team experience relevant to this contract scope. List projects that demonstrate the team's experience with projects of similar size and scope to those to be performed under this contract.

b. Provide accessible owner points of contact: name, title, address, telephone number, and fax number

5. CAPACITY (10%)

Capacity to accomplish the work in the required time.

Submission Requirements:

a. Indicate the firm's present workload and the availability of the project team (including sub-consultants/contractors) for the specified contract performance period

b. Describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates

6. GEOGRAPHIC LOCATION (5%)

Location in the general geographical area of the projects and knowledge of the locality of the projects.

Submission Requirements:

a. Describe and illustrate the team's knowledge of design approaches, construction materials, codes/ordinances, costs, remote locations, and other conditions unique to the geographic area related to the contract for which the submittal is being made.

ADDITIONAL INFORMATION

All information must be included in the SF 330 package. The firm rated by the Evaluation Board (EB) as the most qualified shall receive the Request for Proposal package with the terms and conditions applicable to any resultant contract. Should the Forest Service and selected contractor be unable to reach an agreement on a fee and contract terms, the negotiations will be terminated and the Forest Service will enter in to negotiations with the next highest ranked firm.

Those firms that meet the requirements in this announcement and wish to be considered must submit their Standard Form 330 per above listed Submission Requirements, to:

USDA Forest Service
Gifford Pinchot National Forest
Attn: Contracting
10600 NE 51st Circle
Vancouver, WA 98682

Submissions will be made no later than 3:30 p.m., Pacific Daylight Savings Time, on February 7, 2013. Submittals received after this date and time will not be considered. Firms not providing the required information may be negatively evaluated. Facsimile submittals will not be accepted.

E-mail address for inquiries is: jholder@fs.fed.us

Added: Jan 22, 2013 7:15 pm

RESPONSES TO INQUIRIES

-Many inquiries have been received regarding what portion of the work must be completed by the prime contractor. The following clause will be included in the awarded contract and outlines the limitations regarding subcontracting:

 Limitations on Subcontracting (Nov 2011)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Applicability. This clause applies only to-

(1) Contracts that have been set aside or reserved for small business concerns or 8(a) concerns;

(2) Part or parts of a multiple-award contract that have been set aside for small business concerns or 8(a) concerns; and

(3) Orders set aside for small business or 8(a) concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F).

(c) By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the contract in the case of a contract for-

(1) Services (except construction). At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

(2) Supplies (other than procurement from a nonmanufacturer of such supplies). The concern shall perform work for at least 50 percent of the cost of manufacturing the supplies, not including the cost of materials.

(3) General construction. The concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

(4) Construction by special trade contractors. The concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.

(End of clause)

 -Inquiries have been received regarding requirements for the registration of designers, and specifically, do the documents need to be stamped by an engineer licensed in the state of Alaska. The following clause will be included in the awarded contract and addresses this issue:

Requirements for Registration of Designers (June 2003)

Architects or engineers registered to practice in the particular professional field involved in a State, the District of Columbia, or an outlying area of the United States shall prepare or review and approve the design of architectural, structural, mechanical, electrical, civil, or other engineering features of the work.

(End of clause)

 -Multiple inquiries have been made regarding the magnitude of the construction project associated with the design this action will procure. The estimated cost of construction is between $2.5 million and $5.0 million.

Added: Jan 16, 2013 3:22 pm PROJECT TIMELINE

The performance period for this project, through completion of the construction documents, will be 180 days from issuance of the Notice to Proceed. There will be optional items included for Engineering Services During Construction which, if exercised, will extend the contract through the construction phase of the project. It is anticipated that construction will be completed not later than October 2015.

Added: Jan 07, 2013 8:23 pm The Following is a Notice of Intent to Contract for Architect-Engineer Services

PROJECT INFORMATION:

The U.S. Department of Agriculture, Forest Service, has a requirement for architectural, engineering, and technical design services for the design of a new combined Administrative Office for the Tongass National Forest and the Sitka Ranger District. The design work consists of, but is not limited to, renovating an existing warehouse into office space, renovating a shop to provide for the Unit's storage needs, connecting the shop and warehouse with additional storage space, and designing access roads, parking lots, and associated site, utilities and landscape work. The project has been partially designed, and that design will be made available for use. However, there are some fundamental design changes that the Forest wants to have incorporated into the final design and construction documents.

The Sitka Ranger District is located in Sitka, which is on Baranof Island in Southeast Alaska, approximately 90 miles southwest of Juneau, Alaska.

The Contractor will provide architectural, engineering, and technical design services to the USDA Forest Service (FS) for the preparation of Concept Design Documents, Preliminary Design Documents, Construction Documents, and Engineering Services during Construction for the construction of the Sitka Administrative Office.

It is expected that the design will provide architectural features that meet FS requirements (FS Built Environment Image Guide, to be provided with RFP to the selected offeror) and maintain the character of the overall site, to the utmost extent, while utilizing materials that are widely available.

All work will be completed by or under the direct supervision of architects and/or engineers licensed in the State of Alaska (as appropriate to the work being performed).

CONTRACT INFORMATION:

This contract is being procured in accordance with the Brooks Act (P.L. 92-582) as implemented in FAR Subpart 36.6. A single firm will be selected for negotiation based on demonstrated competence and qualifications for the required work.

The Government anticipates award of a firm fixed price contract for the services described in this synopsis. This project is advertised as a total small business set-aside. Submittals from firms who do not meet the small business requirement will not be considered. The NAICS Code for this project is 541310 and the Size Standard is $7.0 million. All interested firms who meet the small business size standard and choose to submit a Standard Form 330 will be considered. In accordance with FAR clause 52.204-7, Central Contractor Registration (DEC 2012), all contractors doing business with the federal government must be registered in the System for Award Management (SAM) database prior to any award.

SUBMISSION REQUIREMENTS:

Interested parties shall submit the following: One (1) original hard copy and one (1) electronic copy in PDF format (which also includes a completed Part II for the firm and key sub-consultants) addressing in detail the following selection criteria information.

1. PROFESSIONAL QUALIFICATIONS: (25%)

Professional qualifications necessary for satisfactory performance of required services.
Submission requirements:

a. Provide brief resumes of proposed team members who will specifically serve as the Project Manager and Designers of Record (Architect, Mechanical Engineer, Electrical Engineer, Landscape Architect, Civil Engineer, Surveyor, Fire Protection Engineer, Structural Engineer, Cost Estimators, etc). Each resume shall include a maximum of five (5) specific completed projects that best illustrate the individual team members experience relevant to this contract scope.

b. Provide resumes of other relevant team members.

2. SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE: (25%)

Specialized experience and technical competence in the type of work.
Submission Requirement:

a. Describe the team's experience in design and construction of government buildings and bunkhouses. Discuss firm's ability to work with Government entities and design standards or similar relevant experience with other entities.

b. Describe the team's knowledge of the charrette process;

c. Describe the team's experience in sustainable design, including descriptions of waste reduction techniques, energy modeling, life cycle cost analysis, energy efficiency in facilities designed by the team, and use of local/regional materials on construction contracts.

3. ORGANIZATION & MANAGEMENT (20%)

Discussion of the firm's organization and management process. Demonstrated success of the Quality Control (QC) program used by the firm to ensure quality products.

Submission Requirement:

a. Outline the firm's approach to design, construction, and project management. Document the ability to handle projects with multiple end-users and complex requirements;

b. Describe the team's organization. Provide an organization chart that identifies the overall relationship and lines of authority of the proposed team. Include firm names, key personnel and their discipline/specialty.

c. Describe the QC program and identify the person primarily responsible for the QC program. Indicate how the prime will ensure quality consistently across the entire team.

d. Address the QC processes for checking and verifying plans and specifications for errors, omissions and quality, documenting design decisions, and incorporating and tracking review comments and completion of construction milestones.

4. PAST PERFORMANCE (15%)

Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work and compliance with performance schedules. Points of contact provided in other criteria may be contacted. A firm with no record of federal past performance information shall be evaluated neither favorably nor unfavorably.

Submission Requirement:

a. Provide a detailed narrative of up to ten (10) maximum relevant projects (not ten projects for each firm or consultant), completed within the last five (5) years, that best illustrate overall team experience relevant to this contract scope. List projects that demonstrate the team's experience with projects of similar size and scope to those to be performed under this contract.

b. Provide accessible owner points of contact: name, title, address, telephone number, and fax number

5. CAPACITY (10%)

Capacity to accomplish the work in the required time.

Submission Requirements:

a. Indicate the firm's present workload and the availability of the project team (including sub-consultants/contractors) for the specified contract performance period

b. Describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates

6. GEOGRAPHIC LOCATION (5%)

Location in the general geographical area of the projects and knowledge of the locality of the projects.

Submission Requirements:

a. Describe and illustrate the team's knowledge of design approaches, construction materials, codes/ordinances, costs, remote locations, and other conditions unique to the geographic area related to the contract for which the submittal is being made.

ADDITIONAL INFORMATION

All information must be included in the SF 330 package. The firm rated by the Evaluation Board (EB) as the most qualified shall receive the Request for Proposal package with the terms and conditions applicable to any resultant contract. Should the Forest Service and selected contractor be unable to reach an agreement on a fee and contract terms, the negotiations will be terminated and the Forest Service will enter in to negotiations with the next highest ranked firm.

Those firms that meet the requirements in this announcement and wish to be considered must submit their Standard Form 330 per above listed Submission Requirements, to:

USDA Forest Service
Gifford Pinchot National Forest
Attn: Contracting
10600 NE 51st Circle
Vancouver, WA 98682

Submissions will be made no later than 3:30 p.m., Pacific Daylight Savings Time, on February 7, 2013. Submittals received after this date and time will not be considered. Firms not providing the required information may be negatively evaluated. Facsimile submittals will not be accepted.

E-mail address for inquiries is: jholder@fs.fed.us