Sea Duck Conference Coordinator

Added: Dec 15, 2009 7:18 pm The U.S. Fish and Wildlife Service, Region 7, is soliciting proposals for a conference coordinator for the 4th International Sea Duck Conference in Seward, Alaska. This solicitation will result in a firm-fixed price contract including one Base Year and one Option Year. The contractor shall perform the following services:1. Serve as general point of contact for communication amongst all hosting parties, sponsors, committees, and attendees.2. Ensure committees are making progress on assignments and assist committees where appropriate.3. Encourage and work with all committees to minimize the carbon footprint of this conference.4. Identify items necessary for conduct of the conference and prepare procurement documents for approval; items to be purchased by one of the sponsoring organizations. 5. Identify and secure registration materials [portfolios, maps/logistics information, etc.]. 6. Work with website coordinator to ensure important information is provided on the conference website. 7. Assist Organizing Committee in managing the budget for the conference by developing electronic spreadsheets for tracking income/expenditures, and generating monthly reports to the USFWS and Organizing Committee.8. Serve on and assist the Fundraising and Finance committee to ensure adequate resources are available and secured in support of the conference. 9. Develop a Participant Handbook for all people attending. 10. Compilation and dissemination of conference abstracts. 11. Work with sponsoring organizations to coordinate production and printing of conference program.12. Meet in person or consult via teleconference with the conference organizing committee approximately monthly or more frequently as needed to update committee on progress and identify issues of concern.

The solicitation issue date will be approximately December 17, 2009. The solicitation number is 70181AR015. The estimated closing date will be January 4, 2010 at 1:00pm, Alaska Time.

Please email or fax your request for this solicitation to Christie_VandenDries@fws.gov or (907) 786-3923. In your request, please include your company name, address, phone number, and fax number. In addition, an electronic copy of this solicitation can be accessed by visiting the following website: http://ideasec.nbc.gov