S201--Janitorial Services - Questions & Responses

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Central Alabama Veterans Health Care System (CAVHCS)

This is a pre-solicitation for commercial items prepared in accordance with the format in Subpart 12.6 and/or 8.4, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will also be attached.

The proposed contract action is for supplies or services for which the Government intends to solicit and negotiate. Interested persons may identify their interest and capability to respond to the requirement or submit proposals. All proposals must be received prior to 12:00pm EST on September 1, 2020. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. NAICS code is 561720, Janitorial Services; size standard is $19.5 million.

The procurement is 100% Service Disabled Veteran Owned Small Business Set-Aside. The Government intends to award a firm fixed price contract in accordance with all terms, conditions and provisions. Any resultant contract will be effective at the Government's discretion. Equipment/Supplies will be at such times and in such quantities as required, FOB destination.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-72 effective January 30, 2014. Please see RFQ document 36C247-20-Q-1182 for requirements.

Potential vendors are to complete the attached RFQ document and submit an itemized quote as well as submit sufficient supporting documentation which details product specifications. This supporting documentation will be used to determine whether or not the quoted items meet the requirements of the solicitation.

Information about current or previous vendors providing this/these or similar services such as; Contract Information, Vendor Name, Contract Number, Pricing, etc. WILL NOT be provided to potential bidders.

RFQ Response Requirements and Information

1) This is a brand name or equal procurement.

2) Vendors must complete the VA issued RFQ in order to be considered for award. A vendor provided quote, proposal or attachment is not acceptable as a bid offer.

3) Only one award will be made to one vendor that can provide all items/services at the LOWEST PRICE TECHNICALLY ACCEPTABLE.

4) Please provide pictures and specifications if you are not offering EXACTLY what the government is requesting.

5) All RFQ responses must include all associated fees such as; Shipping, Delivery, Administration and delivery if required. See Statement of Work and other attachments for more detail if included.

6) All questions must be addressed by email no later than 10:00am EST on August 31, 2020.

Quotes are due no later than 12:00pm EST, September 1, 2020. Telephone calls will not be accepted. All quotes are to be sent electronically to Benford.Brundage@va.gov

BID INSTRUCTIONS FOR COMPLETING RFQ / SF 1449

1) Please acknowledge if your firm is a SERVICE DISABLED VETERAN OWNED SMALL BUSINESS, VETERAN OWNED SMALL BUSINESS or NON-VETERAN OWNED SMALL BUSINESS in block 17a on the first page of the SF1449/Solicitation.

2) Please provide pictures and specifications if you are not offering EXACTLY what the government is requesting. If you are offering the EXACT ITEMS/SERVICE/SUPPLIES being requested by the government, please verify and/or state that fact in the on page one (1), block 19 of the SF1449/Solicitation.

3) Information about current or previous vendors providing this/these or similar services such as; Contract Information, Vendor Name, Contract Number, Pricing, etc. WILL NOT be provided to potential bidding vendors.

4) Review Statement of Work and Other Attachments, (if applicable), for DETAILED INFORMATION.

5) Per the solicitation, your firm MUST COMPLETE THE ATTACHED RFQ and email completed document back to this office by the close of award CST in order to be considered for award. A standard quote will not suffice.

SF 1449 sections for Vendor Completion

Section 17a Vendor Information

Section 26 -Â Â Â Total Amount of Bid/Offer

Section 30a-c Vendor name, signature and date

Section B. (Cost/Price Schedule) section for Vendor Completion

Unit Price Unit Price for each separate line item

Amount Quantity multiplied by Unit price by each separate line item

Grand Total Total aggregate amount of all line items

I have provided a SAMPLE of how to complete Section B.3 The Price/Cost Schedule below:

B.3 PRICE/COST SCHEDULE

Item Information

Item

No.  Description                  Quantity    Unit       Unit Price                        Amount

1

Widget A

1.00

EA

___$300.00_________

___$300.00______

2

Widget B

2.00

EA

___$500.00________

___$1,000.00____

3

Installation

1.00

JB

___$400.00_________

___$400.00______

4

Annual Service

4.00

JB

___$200.00_________

___$800.00______

                                             Â

                                                           Â

         GRAND   TOTAL                  $2,500.            Â

The B.3 Price/Cost Schedule above is a SAMPLE ONLY