RFQ for UPS Batteries

Added: Jun 18, 2012 1:11 pm I. OVERVIEW: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This requirement is also a 100% small business set-aside.

The solicitation No. is BEP-RFQ-12-0256 and this is a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-58 including amendments effective May 18, 2012.

This requirement is being set-aside as a Total Small Businesses set aside under NAICS code 423610. Only qualified Offerors may submit responses.

The Government anticipates awarding a Firm Fixed-Price Purchase Order.

II. STATEMENT OF NEED: The BEP is seeking to purchase new Mfq C & D Technologies Part # UPS 12-350MR or equivalent uninterruptable power supply (UPS) batteries, along with on-site installation of the new batteries and removal and disposal of the old batteries from BEP premises. Quantity: forty (40).

III. INSTRUCTIONS: An Offeror's overall response shall consist of two (2) parts, individually entitled as stated below. Failure to furnish a full and complete offer as instructed may result in the Offeror's response being considered unacceptable, therefore eliminated from further consideration and award. Overall, Quotes shall be provided on company letterhead, reference BEP-RFQ-12-00256 and submitted to the attention of the Contract Specialist specified herein and be broken down into the below Parts and include the following, but not limited to information:

1. Part I - Pricing:
a. Proposed pricing for the quantity of batteries listed in Section II above, pricing for the installation and pricing for the removal and disposal of the old batteries
i. Pricing shall include the cost of delivery/shipping.
b. Payment discount terms; and
c. In addition, unless available via ORCA (i.e. www.orca.bpn.gov) Offerors are also to include a completed copy of their Representations and Certifications as per FAR provision 52.212-3, Offeror Representations and Certifications-Commercial Items.

2. Part II - Technical: No cost/price information is to be included in this part.
a. Technical literature about the battery being proposed
b. Proposed delivery date after receipt of award;

IV. DUE DATE: Responses are due no later than Noon Eastern Time June 20, 2012 and will be accepted either via fax at 202-874-2200 or by e-mail sent to thomas.olinn@bep.gov.

V. EVALUATION & AWARD: 52.212-2 Evaluation-Commercial Items (Jan 1999).
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
Technical and
Price.
Technical is more important when compared to price.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(End of provision)

VI. TERMS AND CONDITIONS:

6.1 Provisions & Clauses: The following provisions and clauses are incorporated by reference and apply to this solicitation: 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions; 52.203-12 Limitation on Payments to Influence Certain Federal Transactions; 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations-Representation; 52.209-5, Certification Regarding Responsibility Matters; 52.211-17 Delivery of Excess Quantities; 52.212-1 Instruction to Offers Commercial Items; 52.212-3 Offeror Representatives and Certifications and Certifications - Commercial Items; 52.212-4 Contract Terms and Conditions - Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Items; 52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products; 52.222-25 Affirmative Action Compliance; 52.225-2 Buy American Act Certificate; 52.225-25 Prohibition on Engaging in Sanctioned Activities Relating to Iran-Certification; 52.247-34 F.O.B. Destination; 52.252-1 Solicitation Provisions Incorporated by Reference. The following clauses cited in 52.212-5 above are applicable; 52.203-6 Restrictions on Subcontractor Sales to the Government, with Alternate I; 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards; 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment; 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations; 52.219-6 Notice of Total Small Business Set-Aside; 52.219-28 Post-award Small Business Program Representation; 52.222-3 Convict Labor; 52.222-19 Child Labor - Cooperation with Authorities and Remedies; 52.222-21 Prohibition of Segregated Facilities; 52.222-26 Equal Opportunity; 52.222-36 Affirmative Action for workers with Disabilities; 52.223-18 Contractor Policy to Ban Text Messaging While Driving; 52.225-1, Buy American Act-Supplies; 52.225-13 Restrictions on Certain Foreign Purchases; 52.232.33 Payment by Electronic Funds Transfer-Central Contractor Registration. The full text of these provisions and clauses may be accessed electronically at: http://acquisition.gov/far.

6.2 Washington DC: Supplies needed to be delivered to the BEP's Washington DC facility shall be delivered to the following address:
The Bureau of Engraving and Printing
Attention: To-Be-Completed prior to award
D Street, Between 13th & 14th Sts, S.W.
Washington, DC 20228
Receiving hours for deliveries are 8:00 a.m. to 2:15 p.m., local time, Monday through Friday, excluding U.S. Government holidays and BEP year-end shutdown (which normally occurs between December 24 and January 1). The Contractor shall call the BEP appointment line at (202) 874-2333 at least twenty-four (24) hours in advance to schedule approximate delivery times. The appointment line is staffed from 8:30 am. to 2:30 pm. Monday through Friday. A voice mail message maybe left after normal working hours. The following information should be provided:
- Name of supplier/manufacturer
- Contact Person with phone number
- Contract/Purchase Order Number
- Total number of cartons or pallets
- Total weight
- Date and Time of Delivery
*Note the following loading dock limitations for deliveries made to Washington D.C.: Over the road vehicles having an overall height exceeding 12'6" (3.8 meters) empty, or an overall length exceeding 42' (12.8 meters) CANNOT be accommodated at our receiving platform.

6.3 Electronic Invoicing and Payment Requirements - Internet Payment Platform (IPP): Payment requests must be submitted electronically through the U.S. Department of the Treasury's Internet Payment Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), "Payment documentation and process" and the applicable Prompt Payment clause included in this contract (see Section I below). The IPP website address is: https://www.ipp.gov . Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice. Not Applicable_
The Contractor must use the IPP website to enroll, access, and use IPP for submitting requests for payment. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the CO.

6.4 Date, Time and Hours: The Contractor is responsible for appropriately planning, coordinating and scheduling services to be performed at BEP's facility with the designated BEP Point of Contact or authorized designee. As a result, services may need to occur after BEP's standard hours of operation, on weekends, on Federal Holidays or during BEP's Year End Shutdown (Y.E.S) period dependent on the circumstances (e.g. emergency request) and needs of the Plant. BEP's standard hours of operation is Monday through Friday 6:00 A.M to 2:00 P.M. Eastern Standard Time. However, the Plant itself remains operational 24x7x365, including all Federal Holidays,d BEP's Y.E.S period. A current listing of Federal Holidays can be located via the following website; https://www.opm.gov/fedhol/. For the Y.E.S period BEP typically shuts down during the week between December 25th and January 1st; however the COTR will notify the Contractor concerning the specific dates of the Y.E.S period.

6.5 Personnel Qualifications: Contractor personnel performing work under this effort shall be competent, dependable, knowledgeable, trained, inclusive of any necessary or applicable certification and/or license and experience, thereby qualifying them to perform their specific duties in supporting this effort. The Government reserves the right to request copies of the individual's qualifications (e.g. resume, license(s), etc) at any time during performance). The Contractor shall provide the requested information within five (5) business days of the request.

6.6 Security: While on-site Contractor personnel will be given a visitors security badge and escorted by Government authorized personnel. Visitor security badges shall be worn above the waist, clearly visible, with picture or front side front forward at all times. Visitor security badges are to be returned each day upon leaving the site.

6.7 Regulations/Publications/Codes: The Contractor shall comply with and perform all services associated with this effort in accordance with any and all applicable Regulations/Publications/Codes. Regulations/Publications/Codes means any and all applicable Federal, State, City, Local and Organizational laws, regulations, codes, ordinances standards, and conditions (e.g. Department of Transportation (DOT), Environmental Protection Agency (EPA), and NFPA 70), public and occupational health, safety, and environmental, etc), original equipment manufacturer specifications, requirements and standards as well as any and all BEP policies, procedures, guidelines and requirements that govern the performance of the services as prescribed by the contract. The Contractor is solely responsible for ensuring it is complying with and performing in accordance with any such amendments, supplements to such Regulations/Publications/Codes as well as any and all superseding documents issued or enacted during the period of performance of the work. The Government reserves the right to request copies of the company license(s) and other certification documentation that demonstrates their company and personnel have the ability to perform the services at any time during performance. The Contractor shall provide the requested information within five (5) business days of the request.

6.8 BEP Working Restrictions: When performing services on-site at BEP's facility such work must be performed without:
1.Interfering with Government business;
2.Unduly restricting traffic;
3.Causing unsafe conditions for employees and visitors; and
4.Adversely affecting the operation of the BEP Facility.
5.Non-compliance with security regulations.
Failure to adhere to this requirement can be considered grounds for termination. In addition, if the BEP determines that the Contractor is performing work in violation of any of the above, the Contractor shall be required to perform the work at such time and under such conditions as are in the best interest of the BEP at no additional cost to the Government. The directions of the CO under these circumstances shall be binding and shall be executed by the Contractor at no additional cost to the Government.

6.9 Parking: The Government will not be responsible for providing parking for Contractor personnel performing work at BEP's facility.