Repair services

The Department of the Air Force Materiel Command Air Force Sustainment Center is soliciting repair services for tube-axial cooling fans (NSN 4140-01-569-6113) through Request for Quotation FA8250-26-Q-0003. The requirement involves teardown, test, evaluation, and repair of two fans to restore them to serviceable, like-new condition meeting original specifications. Key contract requirements include establishing a Counterfeit Prevention Plan within 30 days of award, providing daily reporting through the Commercial Asset Visibility Air Force (CAV AF) system, maintaining Item Unique Identification (IUID) marking per MIL-STD-130, and complying with strict packaging standards including MIL-STD 2073-1 and MIL-STD 129. Prospective contractors must demonstrate facilities and capabilities to repair the fan, provide complete technical documentation, verify compliance with engineering specifications, and submit a qualification test plan for approval by 415 SCMS, with the qualification process estimated at 30 days. The evaluation will be conducted using a lowest-price technically acceptable source selection approach based solely on price, with delivery required within 30 days after receipt of carcass. The proposal due date is December 5, 2025.

This solicitation is designated as a Total Small Business set-aside, restricted to approved sources listed on the approved sources list, with vendors interested in becoming approved sources required to review the attached Source Qualification Specification and Requirement (SQSR) document. The procurement includes four contract line items: teardown, test, and evaluation (CLIN 0001), repair (CLIN 0002), CAV AF reporting (CLIN 0003), and a Repairable Item Inspection Report (CLIN 0004), with the repair CLIN to be negotiated and definitized following completion of the initial teardown and test phase. No specific award value or budget range is disclosed in the solicitation documents. The physical fan specifications are 16.0 inches long, 12.0 inches wide, and 6.0 inches high, weighing 17.6 pounds, with delivery to Hill Air Force Base, Utah. All work must comply with comprehensive transportation and packaging requirements, including mandatory pre-shipment coordination with DCMA Transportation through their Shipment Instruction Request (SIR) eTool System, and all packaging materials must meet United Nations restrictions on wood packaging, requiring heat treatment certification from an ALSC-accredited agency.