R706-- Pharmacy Wall to Wall Inventory

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1. INTRODUCTION:

This notice is for information and planning purposes only and shall not be

construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs

(VA). The VA is currently conducting market research to locate qualified, experienced and

interested potential sources. Responses will not be considered as quotes, nor will any award be

incurred by interested parties in responding to pre solicitation announcement.

NCO 1 Contracting Office is seeking interested sources for a future solicitation and procurement. No solicitation exists at this time.

This requirement is for VA Pharmacy Wall-To-Wall Inventories.

2. BACKGROUND:

The Veterans Health Administration has a requirement for annual inventory services. The contractor shall furnish all necessary materials, supplies, equipment, personnel, supervision, and travel costs to provide for a complete 100% physical inventory of pharmaceutical medications at the locations detailed below.

VA Pharmacy Wall-To-Wall Inventories must be accomplished by February 28th of each fiscal year. They may be conducted during the two-month period from January 1st February 28th.

The Contractor must be able to utilize VA prime vendor files (McKesson) for cost data. The Contractor shall incorporate these files into computer program in order to input the VA s pharmacy inventory information into the contractor machinery and the inventory service reports.

The resulting Blanket Purchase Agreement will cover a minimum of eleven (11) months from start date and 4 one-year Option Periods possible.

Contractor Responsibilities:

The inventory shall include all products purchased from the prime vendor McKesson and items purchased from other vendors. The inventory is further limited to the medications and supplies that are dispensed to the patients. Items such as equipment and prescription labels and vials are excluded.

The inventory is limited to areas that are under the direct control of pharmacy.

If products are open the quantity should be estimated to the nearest 10th of a bottle.

The contractor must be able to determine actual replacement cost of the product. Some contractors utilize the McKesson Telxon to gather this information, others require a list of products costs with NDC s. If the contractor needs cost information the VA facility will supply, it in Excel format. The contractor must use this to determine the replacement cost of the inventory. If the product is purchased direct the facility must supply the most recent cost. This inventory must be carefully reviewed to eliminate errors. A preliminary report will be viewed prior to the completion of inventory and all corrections will be made prior to the contractor leaving the premises. A random check of at least 25 items must be done to ensure that the inventory was completed correctly. VA personnel, to ensure compliance, will conduct spot checks.

The contractor must provide accurate reports and data with no more than a one percent error rate. Verification of counts and designated areas inspected by VA staff will be checked and verified with the contractor on the day the inventory is performed, and any corrections made prior to contractor leaving the facility.

The contractor must be capable of providing an Excel spreadsheet-using version Microsoft Office Excel 2003/2007 with at least these data elements. Item name (name and strength, i.e. Ativan 1mg/ml), package description and size (1mg/ml x 25 per box or units and package size), NDC or UPC/UPN, manufacturer, total replacement cost of all items and extended total dollar amount. If the contractor is using the McKesson Telxon in doing the inventory, the information will be downloaded into SMO on site and reviewed for accuracy. Final reports in the form of three hard copies, an electronic copy in excel format will be furnished to VA Medical Center Department of Pharmacy, Attention Chief or Associate Chief of Pharmacy Within 10 business days from completion of inventory.

The contractor must complete the inventory of all sections within a 24-hour period. Inventory must be completed no later than February 28th. Earlier completion date is preferred. The inventory must be completed during normal business hours Monday thru Friday between 8am-430pm. Weekend and/or Holiday completion of inventory may be permissible if allowed by VA Police and coordinated by local management.

The contractor will have to adhere to all VA security requirements. Contractor will always wear picture ID badges and sign in at time of arrival. Professional attire is to be worn. Contractor will provide a list of names of vendor personnel to Pharmacy Service before scheduled inventory date.

Policy: It is the policy of the VA medical facility to restrict access to secure pharmacy areas, to only employees within the pharmacy section of Patient Support Service who duties require their access. Nonpharmacy employees, volunteers or authorized contractors doing maintenance, housekeeping, deliveries, etc. will always be escorted by employees of Pharmacy Section.

The contractor must be insured.

VA Responsibilities:

Having a knowledgeable person(s) available during the inventory to answer questions, assist with data that may be necessary to complete the inventory, assist with printing the final inventory report on site, and for a general review of the final report.

Having current shelf labels current for items ordered from the prime vendor.

Providing inventories of items in automated dispensing machines and controlled substances, as outlined above, so that these inventories can be added by the vendor to the final counts.

The contracting officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes, which will affect price, quantity, or quality of performance of this contract. In the event the contractor effects any such change at the direction of any person other than the contracting officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result of these adjustments.

VA Pharmacy Locations Covered:

1. VA Connecticut Healthcare System (2014 Estimated Value - $2.9 Million)

VAMC West Haven

Inpatient (Building 1)

Outpatient (Building 2)

950 Campbell Ave

West Haven, CT 06516-2770

VAMC Newington

Inpatient and Outpatient

555 Willard Ave

Newington, CT 06111-2631

VAMC Togus

Inpatient and Outpatient

1 VA Center

Augusta, ME 04330-6796

VAMC Providence

Inpatient and Outpatient

830 Chalkstone Ave

Providence, RI 02908-4734

VA Central/Western Massachusetts

VAMC Northampton

Inpatient and Outpatient

421 Main Street

Leeds, MA 01053-9764

VA Outpatient Clinic Springfield

25 Bond Street

Springfield, MA 01104

VA Outpatient Clinic Worcester

605 Lincoln Street

Worcester, MA 01605

VA Boston Healthcare System

VAMC West Roxbury

Inpatient and Outpatient

1400 VFW Parkway

West Roxbury, MA 02132-4927

VAMC Boston

Inpatient and Outpatient

150 South Huntington Ave

Jamaica Plan, MA 02130

VAMC Brocton

Inpatient and Outpatient

940 Belmont Street

Brocton, MA 02301

VAMC Bedford

Inpatient and Outpatient

200 Springs Road

Bedford, MA 01730-1114

VA Pharmacy Locations that may be added in the future:

VAMC Manchester

Inpatient and Outpatient

718 Smyth Road

Manchester, NH 03104-7007

VAMC White River Junction

Inpatient and Outpatient

215 North Main Street

White River Junction, VT 05001-3833

3. OBJECTIVES:

NCO 1 Contracting Office is looking for small business concerns, especially Service-

Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business

(VOSB) contractors that can provide the requested related services for the Veterans Health Administration within VISN 1. All capable companies are encouraged to respond. The current primary NAICS code is 561990 (Support -Management: Logistics Support).

4. ADDITIONAL INFORMATION:

It is the prospective offeror's responsibility to monitor this site for the release of any changes or updates to this pre solicitation announcement. NOTE Though this PRE-SOL notice states a Response Date/Time, responses are not required. This is simply a PRE-SOL notice to alert all interested parties that a formal solicitation will be issued which is planned to be posted in January of 2021. Responses are not required for this notice. END OF PRE-SOL NOTICE