Propane for Seba Delkai Boarding School

The Department of the Interior's Bureau of Indian Education is seeking a propane delivery services contract for the Seba Delkai Boarding School located in Winslow, Arizona. The solicitation (140A2325Q0150) is a Request for Quote (RFQ) for 6,500 gallons of propane to be delivered on an as-needed basis. The contract will have a base period from June 1, 2025, to May 31, 2026, with four additional one-year option periods available. Propane will be delivered to HC 53, Box H in Winslow, with weekly tank readings required during winter months (October-March) and bi-weekly readings during summer months (April-September). The solicitation requires strict compliance with State and Federal Pipeline Safety Regulations, and uses FOB Destination terms.

The contract is specifically set aside for an Indian Small Business Economic Enterprise (ISBEE), targeting businesses owned and operated by Native American entities. The propane will be priced at a fixed firm rate for the entire contract duration, and delivery will be scheduled upon request and authorization from the designated ordering official. The delivery location is on Navajo Nation land, which includes a specific tax component in the contract terms. Vendors must be prepared to provide propane fuel gas with consistent pricing and reliable delivery schedules, with the ability to respond promptly to the boarding school's fuel requirements. The solicitation was posted on May 20, 2025, with responses due by May 27, 2025, offering a relatively short window for potential contractors to submit their quotes.