Propane Delivery

Combined Synopsis/Solicitation
Propane Delivery
Mountain Home AFB, Idaho
8 Aug 2019
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
Solicitation number FA489719QA204 is solicited as a request for quotation (RFQ).
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2019-03, Effective 12 July 2019
This is a 100% set-aside for Small Business.

The North American Industry Classification System (NAICS) code for this project is 221210 with a size standard of 1000 Employees.

The purpose of this combined synopsis and solicitation is for the delivery of 30,775 gallons annually of propane to Mountain Home AFB and surrounding IAW Performance Work Statement (PWS).

The bid schedule and contract CLIN schedule are below:

CLIN Description Quantity Unit Cost per Unit Total
(USD $) (USD $)
0001 Purchase and Delivery of Propane 1 Oct 2019- 30 Sept 2020 30775 Gallons
1001 Purchase and Delivery of Propane 1 Oct 2020- 30 Sept 2021 30775 Gallons
2001 Purchase and Delivery of Propane 1 Oct 2021- 30 Sept 2022 30775 Gallons
(US Dollars $) TOTAL $
FBO Destination
Period of Performance:
1 Oct 2019 - 30 Sept 2022
Place of Delivery:
366 Civil Engineering Squadron
Mountain Home AFB and surrounding locations IAW PWS
Mountain Home AFB, ID 83648

Vendor Information

Ordering Address Point of Contact Phone Number Fax Number
E-Mail Address Quote Date Cage Code Web Address

PWS; (See attached document)
Specifications: N/A

Place of Delivery: 366 Civil Engineering (CE) Squadron
Mountain Home AFB and surrounding locations IAW PWS
Mountain Home AFB, ID 83648

*FAR Provision 52.212-1, Instructions to Offerors - Commercial Items (Oct 2018) applies to this acquisition and the following addendum applies:

FAR 52.212-1 Addenda:

Offerors' quotation shall conform to the required CLIN structure as referenced above. Any offeror not conforming to the required PWS and to this solicitation shall be deemed non-responsive and therefore ineligible for award.

Prospective offerors shall be registered in the System for Award Management (SAM) database when submitting their quotation, and shall continue to be registered until time of award, during performance and through final payment of any contract, basic agreement, basic ordering agreement or blanket purchasing agreement resulting from this solicitation. SAM must be current at the time of award and have completed the annual representations and certifications section IAW FAR 4.1102. Notice: Effective 11 June 2018, entities registering in SAM (and those renewing expired registrations) will be required to submit a notarized letter appointing their authorized Entity Administrator. Information regarding this requirement can be found at the following link: https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183

The vendor must agree to hold the prices in its quote firm FOR THE REMAINDER OF THE FISCAL 2019 YEAR.

RFQ due date: 16 Aug 2019
RFQ due time: 2:00 P.M. MST
Email to tammie.morlock@us.af.mil and jeffrey.corey.1@us.af.mil
THIS MUST BE SENT TO tammie.morlock@us.af.mil and jeffrey.corey.1@us.af.mil AS STATED BELOW. ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE. YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be email to tammie.morlock@us.af.mil and jeffrey.corey.1@us.af.mil by 2:00 P.M. MST on 13 Aug 2019.

Please provide the following information with your quote:
Company Name: ____________
DUNS Number: ____________
Cage Code: _______________
*Number of Employees ____________
*Total Yearly Revenue_______________
*Information required determining size of business for the NAICS referenced above

Estimated Delivery Time: ____________
Payment Terms: _________________________
Warranty: ________________
FOB (Select): __X__ Destination _____ Origin
Shipping Cost included? _________

(End of FAR Provision 52.212-1 Addenda)
*FAR Provision 52.212-2, Evaluation - Commercial Items (Oct 2014) applies to this acquisition and the following addendum applies:
(a) The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:
(i) Price;
(ii) Conformance with Performance Work Statement;
(iii) Past Performance
The following procedures will be used by the Government during evaluation:
Step One: Evaluate all quotations for responsiveness.
Step Two: Rank all responsive quotations based upon offeror's Total Evaluated Price (TEP) in ascending order from lowest price to highest price.
(a) TEP takes into consideration the amount quoted for the base year and all option years and the potential six-month extension of services period.
(b) In order to meet the requirements of FAR Parts 6 and 17, the Government will evaluate the Option to Extend Services under FAR Clause 52.217-8 by adding one-half of the offeror's final period of performance price to the offeror's total quoted price.
Step Three: Evaluate lowest price offeror's quote for conformance with the PWS. If conformance is met, move to step four. If conformance is not met, evaluate the next lowest priced vendor's quote. Continue evaluating until conformance is achieved.
Step Four: Evaluate the lowest priced offeror, that also conforms with the attached PWS, past performance. The techniques and procedures described in FAR 13.106-2(b)(3) will be used in the past performance evaluation.
Step Five: Make a Best-Value decision based on conformance, performance evaluation and a determination that the price is fair and reasonable.
(a) Price Reasonableness. The techniques and procedures described under FAR 13.106-3 will be the primary mean of assessing proposal reasonableness.
(End of FAR Provision 52.212-2 Addenda)
The full text of these clauses and (*) provisions may be assessed electronically at the website: http://farsite.hill.af.mil. NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.

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