Propane

The Bureau of Indian Education, under the Department of the Interior, is seeking a contractor to provide propane fuel services for the Pine Ridge School in South Dakota through solicitation number 140A2325Q0203. The procurement covers approximately 30,000 gallons of straight liquid propane with Methyl Mercaptan odorant, to be delivered on a bi-weekly basis to multiple storage tanks across the school campus. Key requirements include installing electronic tank monitoring devices, independently tracking tank levels, and ensuring tanks never drop below 20% capacity throughout the contract period. The contractor must deliver propane to seven 1,000-gallon tanks and two 500-gallon tanks located in various campus buildings including the high school, bus garage, dormitories, and maintenance areas. The solicitation requires all-inclusive pricing that covers taxes, delivery, shipping, handling, and all associated fees, with a firm fixed price contract structure and proposals due by July 25, 2025.

This contract opportunity is designated as a 100% Indian Small Business Economic Enterprise set-aside, restricting competition to qualifying Native American-owned businesses. The contract period spans one year from September 1, 2025, to August 31, 2026, with propane deliveries scheduled bi-weekly to maintain adequate fuel supplies for the school's operations. The procurement involves servicing nine propane storage tanks of varying capacities strategically located throughout the Pine Ridge School campus facilities. Payment terms include electronic invoicing through the U.S. Treasury's Internet Payment Platform with monthly invoice submissions and payment processing within 15 days after delivery, inspection, and acceptance. The place of performance is the Pine Ridge School campus in South Dakota, where the contractor will be responsible for maintaining continuous propane supply to support the school's heating and operational needs.