PHL VAC Floor Replacement

Solicitation Number: W912PM23Q0018

The U.S. Army Corps of Engineers, Wilmington District: Floor Replacement, Philpott Lake Visitors Assistance Center, Bassett, Virginia

For this action the contractor shall remove existing carpet and underlayment and replace carpet with oak hardwood flooring with underlayment that is approved by Government. All work shall be performed in accordance with the requirements and specifications below.

All work must be completed 180 calendar days after contract award. Work must be scheduled between 7:00AM and 4:30PM Monday through Friday excluding Federal Holidays. Any work performed outside this timeframe must be approved by the Government.

Specifications:

Structural Design

Type Floor. Floor trust system with ¾ plywood sub floor

Size: 5,300 SF (approximate)

Removal of Furniture and Existing Carpet Flooring

The contractor shall move within the structure up to 7 cubicle workstations, 7 office desks, and 2 office safes. Office furniture shall be stored in same level vacant rooms within the structure. The contractor shall remove and dispose of all carpet, fasteners, and underlayment. The contractor shall dispose of all debris/materials in accordance with Federal, State, and local regulations. The contractor shall not dispose of debris/materials on Government Property. The contractor shall inspect and remove debris daily from all sidewalks and entrance areas.

Inspection of Floor System

Prior to installing the underlayment, the contractor shall inspect the entire floor system for damages or deficiencies and report in writing the findings to the Government. The Contracting Officer may request the contractor to provide an estimate to repair the damage or structural problem prior to installing the underlayment and flooring.

Flooring Underlayment

The contractor shall install a felt underlayment for hardwood flooring. Underlayment shall comply with Virginia’s Engineering and Building codes. The contractor shall fasten the underlayment with staples and fastened spaced per the manufacturer guide lines.

Hardwood floor

Type: Mill run

Coverage width: 3 ¼ inch

Thickness: ¾ inch

Finish: Prefinished Natural Oak low gloss

Source: Turman Hardwood Flooring or an approved manufacturer

The hardwood flooring shall be installed plumb, level, and straight. Flooring shall be continuous from wall to wall with no gaps throughout the structure. Flooring nails, and other hardware shall be a product approved for use by the flooring manufacturer. Flooring shall be installed in accordance with the manufacturers recommended procedures. The contractor shall exercise proper care during installation to avoid damage or scratching of flooring finish. The contractor shall ensure all sub-structure is flat before flooring is laid so to not appear wavy or distorted. All joints must be flush with care taken for even transition. The contractor shall trim up to 12 interior doors and door jams to match the new flooring height. The contractor shall replace office furniture to its original location.

Hardwood Floor Accessories

The contractor shall install all required quarter round, reducer, stair nose, T molding, and thresholds. The quarter round trim must be installed around the entire perimeter of each room within the structure. All trim accessories shall be the same type and finish as the flooring used.

Estimated Quantities

Number of Thresholds 10

Number of stair noses 1

Linear Feet of Quarter round Trim: 766’

Total Square Feet of flooring: 5,300

Note: Estimated amounts are an approximate total and not an exact quantity. Due to the complexity of the building, the contractor is urged to do a pre-bid visit to determine exact quantities.

The work site is located at Philpott Lake Visitor Assistance Center, Bassett, Virginia.

The contract issued will be Firm Fixed Price.

The Magnitude of Construction of this project is between $25,000.00 and $100,000.00.

This solicitation will be issued in electronic format only and will be available on or about 14 March 2023. No additional media (CD-ROM, floppy disks, faxes, etc) will be provided.  Paper copies of this solicitation will not be available. Other methods of requesting a package will not be honored.

This solicitation is a 100% small business set-aside.

The North American Industry Classification System (NAICS) code is 238330 – Flooring Contractors, and the size standard is $19,000,000.00.

In order to locate the solicitation, Contractors can go to the http://sam.gov and search for the solicitation number.  Contractors can register to be put on a plan holders list that others can access.  It is the Bidder’s responsibility to check the Internet address provided as necessary for any posted changes to this solicitation and all amendments. 

Bidders must be registered in the System for Award Management (SAM) in order to be eligible to receive an award from any Government solicitation.  Call 1-866-606-8220 for more information or visit the SAM website at http://sam.gov.  THE GOVERNMENT’S SAM WEBSITE DOES NOT CHARGE A FEE FOR REGISTRATION. IF YOU ARE REQUESTED TO PAY A FEE, YOU ARE NOT ACCESSING THE CORRECT WEBSITE. 

For additional information or assistance, please contact Ms. Terri Adams, Contract Specialist, email terri.m.adams@usace.army.mil or Mr. Troy D. Small, Contracting Officer, email troy.d.small@usace.army.mil.