Ophthalmic Microscope System Brand Name or Equal

Request for Quote (RFQ) #: 36C25919Q0707

Ophthalmic Surgical Microscopy System

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 12:00 noon EST, 9/13/19

All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to Tamanica.danford-leaf@va.gov no later than 4:00pm EST, 9/18/19.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

This is a Request for Quote (RFQ) and the solicitation number is 36C25919Q0707. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-97 effective January 24th, 2018.

The North American Industrial Classification System (NAICS) code for this procurement is 334510 with a small business size standard of 1250. This solicitation is a Brand Name or Equal requirement, set-aside 100% for Service Disabled Veteran Owned Small Businesses (SDVOSB).

List of Line Items;

ITEM #

DESCRIPTION OF SUPPLIES/SERVICES

QTY

UNIT

UNIT PRICE

AMOUNT

0001

Description; Enhanced Ophthalmic Microscope

Make/Model Equivalent;

2

EA

_____________

_____________

0002

Description; Video 1MOS System Integrated

Make/Model Equivalent;

1

EA

_____________

_____________

0003

Description; 3D Visualization System

Make/Model Equivalent;

1

EA

_____________

_____________

0004

Shipping Costs

1

JB

_____________

GRAND TOTAL

_____________

Description of Requirements for the items to be acquired (salient characteristics);

Statement of Work

The Salt Lake City VA medical center has a requirement for brand name or equal procurement of Ophthalmic Microscope, 3D Visualization System, and Video 1 MOS System. The requirement is for the procurement of two (2) Ophthalmic Microscopes, one (1) 3D Visualization System, and one (1) Integrated Video 1 MOS System.

The Ophthalmic Microscope must meet the following specifications: (Brand name match: Luxor LX3 Ophthalmic Microscope)

ILLUMIN-i TECHNOLOGY

6x-larger, highly stable red reflex zone

Crisp visualization throughout intraoperative phase

~45% greater depth of focus with less adjustment

AMP TECHNOLOGY

Outstanding visualization of the retina

One switch shifts the beam splitter plate out of your optical path

100% of the retro-illuminated light from the patient s eye is transmitted back through the optics

REAR PANEL PC

Customizable Surgeon setting

Store up to 200 unique Surgeon profiles

FLOOR STAND

Electro-mechanical clutch system for easy positioning

New ergonomic design hides all cords and cables

360° base rotation with extra-long reach

Built in safety-stop feature

Enhanced Features

Arm design for improved ergonomics and easier positioning

Low profile eye cups

Low profile handles with built-in clutch release

Larger Libero screen with negative slope for ease of visualization

Dimmable Libero screen for use with Retina procedures

Independent XY, mag and light rest.

The 3D Visualization System must meet the following specifications: (Brand Name: Ngenuity)

Establishes platform for Digitally Assisted Vitreoretinal Surgery (DAVS)

Digital filters may enhance visualization

Facilitates operating using lower light levels

High dynamic range provides increased color contrast with comparable depth of field

Heads up design improves surgeon posture and may reduce fatigue

Software that allows the user to adjust specific illumination and color channels during surgery for enhanced intraoperative visualization

On-demand access to digital imaging functionality

3D High-Dynamic Range Surgical Camera

HDR Imaging 120 FPS

6 mega pixels

3840 x 1080 resolution

3D Compact Image Processing Unit

Real-time low latency image transmission

Stream 3D/2D simultaneously

Allows multiple digital inputs

3D 4K Ultra HD Flat Panel Display

3840 x 2160 resolution

60 fps / eye

Passive polarized 3D

55 screen

Medical grade isolation transformer

100/120/220/240VAC

Twelve circular polarized 3D glasses

3D/2D HD video and file management software

3D/2D HD video editing software

All three systems MUST be compatible with each other to make one complete system.

Scope

The requirement is for the firm fixed price procurement of all listed items above. Delivery will be to the George E. Wahlen Veterans Affairs Medical Center, 500 Foothill Drive, Bldg.7, Salt Lake City, Utah 84148.

Delivery hours are Monday Friday 7:00a.m. 3:30 P.M

End of Statement of work

Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at VA Medical Center, 500 Foothill Blvd, Salt Lake City, UT 84148

52.212-1, Instructions to Offerors--Commercial

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL

Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

Offerors providing an or equal product(s) must adhere to the terms in FAR 52.211-6. If an item in this solicitation is identified as brand name or equal, the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that equal products must meet are specified in the solicitation. To be considered for award, offers of equal products, including equal products of the brand name manufacturer, must

Meet the salient physical, functional, or performance characteristic specified in this solicitation;

Clearly identify the item by-

Brand name, if any and

Make or model number,

Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

The contracting officer will evaluate equal products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an equal product, the offeror shall provide the brand name product referenced in the solicitation

Any award made as a result of this solicitation will be made on an All or Nothing Basis.

State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VIP verified and visible in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.

All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

Submission of quote shall include the following volumes: (I) Price

Volume I Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.

(End of Addendum to 52.212-1)

52.212-2, Evaluation--Commercial Items

ADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS:

Option 1

This is FAR Part 13 acquisition. The Government will award a contract resulting from this solicitation to the responsible

offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price only. The following factor shall be used to evaluate offers:

Price The Government will evaluate offers by adding all line item prices - the Total of All CLINS will be that sum. The Government may use various price analysis techniques and procedures to make a price reasonableness determination.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Addendum to 52.212-2)

Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items, with the offer.

52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition

52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;

FAR 52.203-6

Restrictions on Subcontractor Sales to the Government (SEPT 2006), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402)

FAR 52.204-10

Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note)

FAR 52.209-6

Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) (31 U.S.C. 6101 note)

FAR 52.219-8

Utilization of Small Business Concerns (NOV 2016) (15 U.S.C. 637(d)(2) and (3));

FAR 52.219-28

Post Award Small Business Program Representation (Jul 2013) (15 U.S.C 632(a)(2))

FAR 52.222-3

Convict Labor (June 2003) (E.O. 11755)

FAR 52.222-19

Child Labor Cooperation with Authorities and Remedies (OCT 2016) (E.O. 13126)

FAR 52.222-21

Prohibition of Segregated Facilities (APR 2015)

FAR 52.222-26

Equal Opportunity (SEP 2016) (E.O. 11246)

FAR 52.222-35

Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212)

FAR 52.222-36

Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793)

FAR 52.222-37

Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212)

FAR 52.222-40

Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496)

FAR 52.222-50

Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627)

FAR 52.223-18

Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

FAR 52.225 5

Trade Agreements (OCT 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note)

FAR 52.225-13

Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury)

FAR 52.232-33

Payment by Electronic Funds Transfer System for Award Management (Jul 2013) (31 U.S.C. 3332)

Additional contract requirements or terms and conditions:

52.252-2, Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html

http://www.va.gov/oal/library/vaar/

The following FAR clauses are incorporated by reference:

The following VAAR clauses are to be incorporated by reference:

VAAR 852.246-70 Guarantee

VAAR 852.203-70 Commercial Advertising

VAAR 852.232.72 Electronic Submission of Payment Requests

VAAR 852.246-71 Inspection

52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html (FAR)

http://www.va.gov/oal/library/vaar/index.asp (VAAR)

The following FAR provisions are to be incorporated by reference:

FAR 52.212-3 Offeror Representations and Certifications Commercial Items

FAR 52.213-2 Invoices

The following VAAR provisions are to be incorporated by reference:

VAAR 852.219-10 Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside

VAAR 852.211-73 Brand name or equal

The Defense Priorities and Allocations System (DPAS) does not apply.

Date and Time offers are due to Tamanica.danford-leaf@va.gov by 4:00pm EST, 9/18/19.

Name and email of the individual to contact for information regarding the solicitation:

Tica Danford-Leaf

Contracting Officer