Medical gas services

(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This Request for Quotation (RFQ) is being issued via solicitation number 75H70719Q00068.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisitions Circular 2005-98.

(iv) Pursuant to the authority under FAR 19.5, this requirement is a total small business set-aside but if it is found there is no small business (veteran owned, veteran-owned disabled, woman owned, etc.) then with this same solicitation will consider any Large business once the determination has been made regarding the small business set-aside and the associated NAICS code is 325120 with small business standard of 1,000.

(v) The Contract Line Items (CLIN) and pricing structure are shown at each purchase order line item. (SEE ATTACHED BID SCHEDULE)

(vi) The purpose of this fixed price purchase order is to procure Medical Gas Services with the following specifications:

I. GENERAL:
A. Services:
The purpose of this contract is to provide the delivery, transportation, specialized testing, and certification related to the provision of medical air oxygen to the Acoma-Canoncito-Laguna Hospital. A Contractor having a proven history of proper qualifications, competence, experience, and performance shall perform these services.

The Contractor for this work shall provide all material, equipment, labor, tools, etc., to perform the required services as described. Services shall be performed in accordance with all applicable Federal, State, and local regulations and code requirements.

B. Location of Work:
The work is to be performed at the Acoma-Canoncito-Laguna (ACL) Service Unit, ACL Hospital, 80 Veterans Blvd. Suite B, San Fidel, NM 87049.

C. Minimum Contractors Qualifications:
The Contractor shall meet the minimum qualifications, provide and maintain all certifications, and possess the required experience as follows:

1. Have a minimum of five (5) years' experience in medical gas services and in the work of inspecting systems for compliance with code requirements.
2. Be certified and authorized to handle, transport, and dispose of medical air oxygen and other medical gases.
3. Have and maintain evidence of Motor Carriers License as required by the New Mexico Department of Transportation.
4. Have performed similar type projects in scope and size within the last two (2) years.
5. Have experience in the New Mexico/Arizona geographical area.
6. Have the ability, including equipment and personnel, to provide reports as required elsewhere in this Scope of Work (SOW) within 30 calendar days after completion of all services at the facility.

D. Facility Overview and Procedures:

1. The Contractor shall attend and participate in an initial meeting with the Contracting Officer Representative (COR)/Point of Contact (POC) and Maintenance staff within two weeks from the date of Notice to Proceed (NTP) from the Contracting Office. The pre-performance meeting agenda shall include, at a minimum, a review of the specific facility's Contractor procedures, safety and security measures, work schedule, and any required coordination.
2. The Contractor shall provide a detailed written schedule, sample report, and sample inspection checklist for the Service Unit at the pre-performance meeting. These documents shall be reviewed to ensure that the reporting periods meet all facility and code requirements. Revisions to the documents shall be made as necessary.
3. The Contractor shall perform all work during normal business hours, 8:00 a.m. to 4:30 p.m., Monday through Friday, excluding Federal Holidays. Authorization other than normal work hours shall be coordinated and approved in advance with the COR/POC.
4. The scheduled work shall be coordinated with the respective Facility Maintenance Contact. The inspections and all work are to be completed while the facilities remain in operation. The Contractor shall ensure that the services do not disrupt patient care.
5. The Contractor shall sign in and out with the Facility Maintenance office during every visit. A Contractor's badge shall be provided to each crewmember on-site and shall be worn as work is performed. Badges shall be returned at the end of the workday or at the end of the service period as determined by the Point of Contact (POC).
6. The Contractor shall adhere to all policies, standards, and requirements of the respective facility while on-site. Safety procedures shall be strictly adhered to at all times.
WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT
Wage Determinations under the Service Contract Act by Direction of the Secretary of Labor are hereby incorporated under WD 05-2361 (REV-11) from the www.wdol.gov on 01/05/2016.

II. PROJECT DESCRIPTION:

A. The Contractor shall provide a delivery schedule for the medical gas refills, types, quantities,
in addition, cylinder exchanges in accordance with the fixed requirements as follows:

Drop Off/Pick-Up Location: Designated medical gas cage on west side of hospital adjacent to the Emergency Entrance
Drop Off Date: Bi-Weekly
Pick Up Date: Bi-Weekly

B. The Contractor shall report to the Maintenance Department upon arrival during each site visit to provide notification of service. The Contractor shall provide all service tickets, logs, and test reports to the Maintenance Department for verification of medical gases delivered and cylinder exchanges. All documents shall include the cylinder size, medical gas type, quantity, empty or full cylinder, date & time, delivery/receiving person, and signature of respective representatives.

C. The Contractor shall service the following:
1. MFB (Medical Liquid) Government Owned Liquid Vessel
2. MFC (Medical Cylinder) Government Owned T Cylinder (330cf)
3. MFC (Medical Cylinder) E Cylinder
4. Other gases as determined and coordinated with Contractor to include Cylinder rentals

D. The Contractor shall adhere to all security requirements and at no time are any containers to be left unsecured. The med gas cage, located by the ACL Emergency Area, shall be secure at all times.

III. DELIVERABLES:
The Contractor shall provide the following reports to the Facility Maintenance Contact for each service performed.

A. Service or Work Order: The Contractor shall provide a service report or work order for every service. This shall include, at a minimum, the date of service, name of Technician, inspection checklist, tests performed and results, number and description of cylinders, type of gas, deficiencies discovered all repairs, all parts replaced, and overall condition of system.

B. Certification: The Contractor shall provide a Certificate of Purity of Oxygen with every service.

IV. PERIOD OF PERFORMANCE:
Period of Performance shall be from TBD, 2019 through TBD, 2020 with four one (1) year options for renewal.

If the Government exercises its option to renew pursuant to FAR Clause 52.217-9, Option to Extend the Term of the Contract, the following schedule shall prevail:

Base and Four 12 Months Option Years:

Base
TBD, 2019 to TBD, 2020

Option Year 1
TBD, 2020 to TBD, 2021

Option Year 2
TBD, 2021 to TBD, 2022

Option Year 3
TBD, 2022 to TBD, 2023

Option Year 4
TBD, 2023 to TBD, 2024
CONTRACTING OFFICER'S REPRESENTATIVE:
The Contractor shall verify all delivery with the Contracting Officer's Representative (COR):
Deanna Waconda, Environmental Engineer
Albuquerque Area Office, OEHE-DHF
4101 Indian School Rd NE, Albuquerque, NM 87110
(505) 256-6802

POINT OF CONTACT:
Acoma-Canoncito-Laguna Service Unit
Patrick Patricio, Facility's Manager
(505)-552-5402

(vii) The delivery and acceptance terms for this order are FOB Destination, 60 days after Receipt of Award.

(viii) The provision at 52.212-1, Instructions to Offerors - Commercial Items (Jan 2017), applies to this acquisition. Quotes shall be submitted on company letterhead stationery, signed and dated, it shall include the following:
1. Solicitation number.
2. Name, address, telephone number of the offeror and email address of the contact person.
3. Technical description of the item being offered in sufficient detail to evaluate compliance with the requirements in the solicitation.
4. Completed Pricing Information and discount terms if applicable.
5. A completed copy of the representations and certifications at FAR 52.212-3.
6. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(ix) The provision at 52.212-2, Evaluation - Commercial Items (October 2014), applies to this solicitation.
a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) Technical Capability (specifications) and (ii) Price; All technical factors other than price, when combined, are more important than price.
b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(x) Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items (Nov 2017), with its offer. The offeror shall complete only paragraph (b) of the provision of the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal.

(xi) The clause at 52.212-4, Contract Terms and Conditions-Commercial Items (Jan 2017), applies to this acquisition. The following addendum applies: E-Mail Addresses for submission of invoices are patricia.trujillo@ihs.gov and alb_aoapinvoices@ihs.gov. Invoice shall be submitted once delivery has been completed.

(xii) The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Item (Jan 2018), and the additional FAR clauses cited in the clauses are applicable to the acquisition.

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions))
(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).
(3) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).
(4) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).
(2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509))
(3) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d) (2) and (3)).
(4) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r))
(5) 52.219-28, Post Award Small Business Program Representation (Jul 2013) (15 U.S.C. 632(a) (2)).
(6) 52.222-3, Convict Labor (June 2003) (E.O. 11755)
(7) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2018) (E.O. 13126)
(8) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).
(9) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246)
(10) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627)
(11) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b)
(12) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513)
(13) 52.225-1, Buy American-Supplies (May 2014) (41 U.S.C. chapter 83).
(14) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Jul 2013) (31 U.S.C. 3332)
(15) 52.242-5, Payments to Small Business Subcontractors (Jan 2017) (15 U.S.C. 637(d) (12)).

(xiii) The following additional contract requirement(s) and terms and conditions are determined by the contracting officer to be necessary for this acquisition consistent with customary commercial practices:

a) 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) & 52.252-2 -- Clauses Incorporated by Reference (Feb 1998) applies to the RFQ. This solicitation incorporates solicitation provisions and clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. In addition, the full text of a solicitation provision may be accessed electronically at this address: www.acquisition.gov/far/.

1) FAR 52.217-8 Option to Extend Services (Nov 1999)
2) FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)
3) FAR 52.236-12 Cleaning Up (Apr 1984)

b) The following HHSAR clauses are incorporated to this RFQ:
1) 352.211-3, Paperwork Reduction Act (DEC 2015)
2) 352.227-70, Publications and Publicity (DEC 2015)

(xiv) N/A

(xv) Proposals are due by 4:30 pm MST on June 28, 2019, e-mails the proposals to darrell.chino@ihs.gov. Questions are due on June 24, 2019 by 3:00 pm MST. Offer must confirm the receipt of the proposal by IHS.

(xvi) Technical Contact is Deanne Waconda at deanne.waconda@ihs.gov. Contact for solicitation is Darrell Chino at darrell.chino@ihs.gov.

ONLY ONE AWARD WILL BE MADE AS A RESULT OF THIS SOLICITATION.

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