Mail X-Ray Machine Maintenance contract

NASA's National Aeronautics and Space Administration Shared Services Center (NASA/NSSC) has published a Special Notice soliciting qualified contractors for Mail X-Ray Machine Maintenance services. This civilian agency procurement addresses the need for comprehensive maintenance support of Rapiscan X-Ray equipment at NASA Headquarters. The government has preliminarily determined that RAPISCAN SYSTEMS INC may be the sole provider capable of delivering these specialized services and is issuing this notice to allow other interested organizations the opportunity to demonstrate their capabilities before finalizing the competitive approach. The solicitation was posted on December 18, 2025, and falls under NAICS Code 811210 (Electronic and Precision Equipment Repair and Maintenance) with PSC Code J066. This procurement will be conducted under FAR Part 12 and Part 13 for commercial items and services.

Organizations interested in competing for this contract must submit written capability statements and qualifications by 4:00 p.m. Central Standard Time on December 22, 2025, with oral submissions not permitted. The contract requires a five-year performance period beginning January 1, 2026, and extending through December 31, 2030, structured as a base year plus four option years, during which the contractor will provide trained personnel for periodic cleaning, preventive maintenance, software configuration, connectivity verification, testing, and operational support. Prospective contractors must be capable of supporting Rapiscan X-Ray equipment and associated computer systems while complying with artificial intelligence disclosure requirements mandated by OMB memorandum M-25-22, including documentation of any AI technology usage during contract performance. There are no set-aside restrictions on this procurement, making it open to all qualified vendors. The government retains full discretion over the final competitive approach and will use submitted capabilities solely to determine whether to proceed with competitive procurement.