LOPC Bus Accident Repairs

Added: Apr 15, 2015 3:57 pm Solicitation Number: VA258-15-Q-0402



Notice Type: Combined Synopsis/Solicitation



SYNOPSIS: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The Government anticipates awarding a firm-fixed price contract. Award will be made to the lowest priced technically acceptable offer.



(ii) The solicitation number is VA258-15-Q-0402 and is issued as a Request for Quote (RFQ). Quotes are due to be in receipt by this office NLT 7:00 AM MST on April 25, 2015. Quotes shall be submitted via e-mail to Hassan Wilson, Contract Specialist at hassan.wilson@va.gov. Offerors will be able to submit questions regarding this combined synopsis/solicitation until 12:00 PM MST on April 20, 2015.



(iii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular (FAC 2005-80 (effective 3/2/15). Provisions and clauses incorporated by reference have the same force and effect as if they were published in full text. The full text of the federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations Supplement (VAAR) can be accessed on the internet at http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR).



(iv) This solicitation is issued as Full and Open Competitive. The North American Industry Classification System (NAICS) code is 811111 - General Automotive Repair, and the small business size standard is $7.5M. All responding vendors must be registered in SAM at http://www.sam.gov/ under NAICS code 811111 in order to receive an award.



(v) A list of contract line item number(s) and items, quantities and units of measure.

Price/Cost Schedule.

ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

CLIN 0001 Mechanical Repair Parts 1.00 LT __________________ __________________

CLIN 0002 Repair (Labor) 1.00 JB __________________ __________________

GRAND TOTAL __________________



(vi) Description of requirements for the services to be acquired: The Thomas E. Creek VA Health Care System in Amarillo, Texas is seeking to award a contract to repair the LOPC patient transport van. The contractor shall provide all equipment, supplies and labor supporting this procurement. Bus Repair to VA23468 - due to accident in snow storm (Front fender with possible associated damages). All repairs must restore the vehicle back to the original manufacturer conditions. Remove and replace damaged grille and headlight assembly. To include any and all supports, brackets, bulbs, etc. Repairs must reflect original manufacturer condition. Repair damage associated to the radiator support assembly. To include any and all supports, panels, cross members, brackets horn or airbag sensors damaged in the accident. Repairs must reflect original manufacturer condition. Repair damage that may have occurred to the air conditioning system to include any and all assemblies, shroud, parts and refrigerant necessary to bring the vehicle back to original manufacturer condition. Repair of any and all other damage not previously listed that was associated with the vehicle accident. This will include all parts, labor and towing if applicable. Parts must be original manufacturer parts.



General Motors van/ Model G33503/ GVWR: (12300LB)/ GAWR FRT (4600LB)



Other Pertinent Information of Special Consideration:

" The vendor will not have interaction with Patients.

" Performance will be at the vendors repair facility.

" Security: All vendor personnel, before performing work on any Thomas E. Creek VA Health Care Systems facility, will check in and out with the facilities Police Service for issuance of a visitor's badge.

" No vendor personnel will be authorized access to VA computers or networking LAN equipment.

" Government will not furnish any equipment or space on the facility.

" Telephone numbers for the Department of Veterans Affairs points of contact shall be provided to the contractor no more than two (2) business days after award of contract.



(vii) Period of Performance: 21 days after receipt of order (ARO)



Place of Performance

Department of Veterans Affairs

Thomas E. Creek VA Health Care System

6010 West Amarillo Blvd

Amarillo, TX 79106-1990



(viii) Provision at 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition:

52.212-1 Instructions to Offerors - Commercial items (APR 2014)



ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS



Submission of Offers:

SUBMITTAL INSTRUCTIONS: Submit the following in two separate files via email to hassan.wilson@va.gov.

1. File #1: Price/Cost Schedule.

1. All quotes shall include the following minimum information: Cage Code, Duns Number, Taxpayer Identification Number, Payment Terms and/or Discount Terms, Offerors Reps and Certs, Point of Contact, Phone Number, Fax Number and Email Address

2. Completed "Price/Cost Schedule" only.

3. Include Amendments if issued.



2. File #2: Technical_Proposal.doc

1. The Technical Proposal document should follow the sequential order identified in FAR 52.212-2 Evaluation-Commercial Items (OCT 2014).

2. Each item in the Technical Proposal document must be clearly identified by its corresponding number and description. (i.e. 1. Proficiency in dermatology care services; 2. Prior work experience with a VA Medical Center, etc.).

3. No price information shall be included in the technical proposal (File #2).

4. Include copy of driving and all applicable licenses.



All documents must be scanned and sent via email to hassan.wilson@va.gov before the closing date and time of the solicitation. No other submission formats will be accepted.



52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

52.204-16 - Commercial and Government Entity Code Reporting (NOV 2014)

52.204-17 Ownership or Control of Offeror (NOV 2014)



852.270-1 Representatives of Contracting Officers (JAN 2008)

852.273-74 Award Without Exchanges (JAN 2003)



(ix) 52.212-2 - Evaluation - Commercial Items (OCT 2014)

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. The following information or factors shall be used to evaluate offers:



Except for communications conducted for the purpose of minor clarification, the Government intends to evaluate quotes and award a contract without discussions. Therefore, each initial offer shall contain the offeror's best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions if it is later determined by the Contracting Officer to be necessary.



Contract award will be made to the responsive offeror whose offer is the lowest priced and meets all technical criteria set forth in this solicitation. Multiple contracts will not be issued. Contractors who do not quote the entire package requested will be considered non-responsive and their quote will not be evaluated.



EVALUATION CRITERIA:

Each offer received will be evaluated by the following criterion. Each factor shall be evaluated on a Pass or Fail basis. Each sub-factor will be evaluated on a meets or does not meet basis. Submitting no Past Performance will not be deemed a fail. An Offeror must receive a Pass on each factor to be considered Technically Acceptable.



Factor 1 - Certifications (PASS/FAIL)

Subfactor 1 - Offeror must be licensed and have permits by the state of Texas to perform auto mechanic and body shop repairs (MEETS/DOES NOT MEET)



Factor 2 - Approach (PASS/FAIL)

Subfactor 1 - Offeror must communicate their approach to satisfying the requirement as specified in the SOW. Offeror shall not simply restate the content within the SOW, but detail their specific approach. (MEETS/DOES NOT MEET)



All offers shall be sorted by price (lowest to highest) then each offer will be evaluated for technical acceptability. Award will be made to the lowest priced offer.



(x) 52.212-3, Offeror Representations and Certifications-Commercial Items is included in this solicitation, and the offeror must include a completed copy of this provision with its proposal or be currently registered within http://www.sam.gov. A copy of the provision may be attained from http://www.acquisition.gov/far/index.html (FAR); if not provided, the offer may not be considered for award.



(xi) 52.212-4, Contract Terms and Conditions-Commercial Items (DEC 201), apply to this acquisition with the following addendum :



52.204-18 Commercial and Government Entity Code Maintenance (NOV 2014)

52.232-40 Providing Accelerated Payments for Small Business Subcontractors (DEC 2013)

52.252-2 Clauses Incorporated by Reference (FEB 1998)

852.203-70 Commercial Advertising (JAN 2008)

852.232-72 Electronic Submission of Payment Requests (NOV 2012)

852.246-70 Guarantee (JAN 2008)

852.246-71 Inspection (JAN 2008)



(xii) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items. The following Provisions identified at paragraph (b) of FAR 52.215-5 are considered checked and are applicable to this acquisition:



(xiii) Additional contract requirement(s) or terms and conditions determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices: N/A



(xiv) Defense Priorities and Allocations System (DPAS) Rating: N/A.



(xv) Quotes/Offers are due in writing 7:00 AM MST on April 25, 2015. Only electronic offers will be accepted.



Submit quotations via email to:

Hassan Wilson, SAO West NCO 18,

Contract Specialist (Intern)

Email: hassan.wilson@va.gov

Telephone: 915-217-1241



All offers must include the solicitation number. Quotes/Offers received after the afore-mentioned date and time may not be considered for award.



(xvi) Contact Information

Contracting Office Address:

Department of Veterans Affairs

SAO West NCO 18

11495 Turner Road

El Paso, TX 79936-1372