Little Rock/Biloxi Laundry Transportation

Added: Jan 12, 2017 12:40 pm Modified: Feb 06, 2017 11:35 amTrack Changes VA256-17-Q-0178 Solicitation Amendment A00001



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5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the

offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made

by letter or electronic communication, provided each letter or electronic commuication makes reference to the solicitation and this amendment, and is received

prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print)

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)



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A00001

02-03-2017



598-17-1-315-0014





598

Department of Veterans Affairs

NCO 16 (90C/NLR)



2200 Fort Roots Drive, Bldg 41, Room 219

North Little Rock AR 72114 1706





598

Department of Veterans Affairs

NCO 16 (90C/NLR)



2200 Fort Roots Drive, Bldg 41, Room 219

North Little Rock AR 72114 1706

To all Offerors/Bidders























VA256-17-Q-0178

02-03-2017









X



X

X



1



11:00 AM, Eastern Time 2/9/17

See CONTINUATION Page































This amendment is to replace Paragraph F. of Section B found on pages 5-6 of 45 pages.

The attached document is the replacement for paragraph F. of Section B. This new schedule may require additional

equipment and/or personnel to perform the required services. Written questions may be submitted no later than 12:00Noon

February 7, 2017.

This notice is in accordance with FAR 15.206(c) Amendments issued after the established time and date for receipt of

proposals shall be issued to all offerors.



POC: Bailey Long

bailey.long@va.gov























CONTINUATION PAGE





A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0001

TRANSPORTING LAUNDRY FROM NLR TO BILOXI, MS. A trip is considered to be from North Little Rock, AR 72114 to Biloxi, MS 39531. A separate trip is considered to be from Biloxi, MS 39531 to North Little Rock, AR 72114.

Contract Period: Base

POP Begin: 02-21-2017

POP End: 01-31-2018



410.00

EA

__________________

__________________









GRAND TOTAL

__________________





F. WEEKLY SCHEDULE FOR SERVICES/LOCATIONS:



Action

Sun.

Mon.

Tue.

Wed.

Thu.

Fri.

Sat.

Pick-up @ NLR*



Earliest 04:00pm

Earliest 04:00pm

Earliest 04:00pm







Deliver to Biloxi





By 06:00am

By 06:00am

By 06:00am





Pick-up @ Biloxi





Earliest 04:00pm

Earliest 04:00pm

Earliest 04:00pm





Deliver to NLR*







By 09:00am

By 09:00am

By 09:00am



* Pick-up and delivery times are subject to change based on the needs of the government.  Pick-up times could be adjusted up to 24-hours earlier and delivery times could be adjusted up to 24-hours later.  The Pick-up and delivery times may be at any hour of the day.



-Delivery pick-up and drop-off addresses:



Eugene J. Towbin Healthcare System

2200 Fort Roots Drive/Bldg. 159

North Little Rock, AR 72114

POC: Mr. Anthony Triplett

Office Phone: (501) 257-1327

Mobile: (501) 791-6751

Email: anthony.triplett@va.gov



Gulf Coast VHCS

400 Veteran's Avenue

Bldg. 31, Dock D

Biloxi, MS 39531

POC: Mr. Anthony Gayden

Phone: (228) 523-4419

Email: anthony.gayden@va.gov

Added: Jan 12, 2017 12:40 pm Central Arkansas Veterans Healthcare System

Performance Work Statement (PWS)

A. GENERAL INFORMATION

1. Title of Project: Transport soiled and clean linen between the Central Arkansas Veteran (CAVHS) campuses in North Little Rock, AR and the Gulf Coast Veterans Healthcare System (GCVHS) in Biloxi, MS.



2. Background: The CAVHS laundry facility is inoperative and pending major renovation. The renovation is anticipated to be completed on/about August 2017. Until the renovation is complete and the CAVHS laundry facility back operational, the CAVHS requires over the road transportation services to transport soiled and clean linens between CAVHS and GCVHS.



3. Scope of Work: The Contractor shall provide labor and equipment required to transport soiled and clean linens between the CAVHS and GCVHS. The government will provide labor to load/unload carts and perform necessary trailer decontamination at each destination. One leg of the trip is approximately 432 miles, estimated driving time 7 hours 25 minutes. The current schedule calls for three deliveries to Biloxi weekly, on Monday, Wednesday, and Friday; however, the government reserves the right to adjust delivery days to Biloxi, based on the government s needs. The government shall provide the carrier 48 hours advance notice of any delivery day schedule changes. The government will contact the contractor to reschedule scheduled runs that fall on a Federal holiday.

In the event the government requires additional runs (in addition to the three scheduled weekly runs), the carrier shall be given 24 hours advance notice, and pricing for the additional runs shall be at the agreed to contracted rate.

Linen Cart Information:

Cart weight: empty = approximately 200 lbs.; dirty full = approximately 500 lbs.: clean full = approximately 480 labs.

Cart dimensions: 53 X 26 X55 , number of carts per shipment, 33 maximum.



D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES



TASK ONE: Pick-up loads of soiled laundry located at the CAVHS North Little Rock campus.



DELIVERABLE ONE: The soiled laundry in bins gets picked-up on the scheduled day/time.



TASK TWO: Deliver CAVHS bins of soiled laundry to the GCVHS, Biloxi, MS, by 06:00am, on the schedule d day.



DELIVERABLE TWO: The soiled laundry in bins gets delivered to GCVHS by 06:00am on the scheduled day.



TASK THREE: Pick-up loads of clean laundry in bins located at the GCBVHS in Biloxi, MS.



DELIVERABLE THREE: The clean laundry in bins gets picked-up on the scheduled date/time.



TASK FOUR Deliver GCVHS bins of clean laundry to the CAVHS campus in North Little Rock, AR, by 09:00am, on the scheduled date/time.



DELIVERABLE FOUR: The clean laundry in bins is delivered to CAVHS on the scheduled day by 09:00am.



F. WEEKLY SCHEDULE FOR SERVICES/LOCATIONS:



Action

Sun.

Mon.

Tue.

Wed.

Thu.

Fri.

Sat.

Pick-up @ NLR

Latest

06:00pm



Earliest 04:00pm



Earliest 04:00pm





Deliver to Biloxi



By 06:00am



By 06:00am



By 06:00am



Pick-up @ Biloxi



Earliest 04:00pm



Earliest 04:00pm



Earliest 04:00pm



Deliver to NLR





By 09:00am



By 09:00am



By 09:00am











-Delivery pick-up and drop-off addresses:



Eugene J. Towbin Healthcare System

2200 Fort Roots Drive/Bldg. 159

North Little Rock, AR 72114

POC: Mr. Anthony Triplett

Office Phone: (501) 257-1327

Mobile: (501) 791-6751

Email: anthony.triplett@va.gov



Gulf Coast VHCS

400 Veteran's Avenue

Bldg. 31, Dock D

Biloxi, MS 39531

POC: Mr. Anthony Gayden

Phone: (228) 523-4419

Email: anthony.gayden@va.gov



G. CHANGES TO THE PERFORMANCE WORK STATEMENT



The Contracting Officer (CO) is the only individual authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer s Representative (COR) on all matters pertaining to contract administration. The COR is designated to represent the CO in furnishing technical guidance and advice regarding the work being performed under this contract. The foregoing is not to be construed as authorization to interpret or furnish advice and information to the Contractor relative to the financial or legal aspects of the contract. Enforcement of these segments is vested in and is the responsibility of the CO. Only the CO is authorized to make commitments or issue changes affecting price, quantity or performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the CO, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in cost incurred as a result thereof.



Invoice and payment information must be submitted electronically to:



http://www.fsc.va.gov/einvoice.asp



J. GOVERNMENT RESPONSIBILITIES



1. The government shall provide the contractor access to the loading docks where linen carts are to be picked-up/delivered.



2. The government shall provide linen bins.



3. The government shall provide labor to load/unload bins at the CAVHS and GCVHS. The government will secure the bins once loaded inside the trailers.



4. The government shall decontaminate soiled linen trailers prior to loading clean linen at Biloxi.



5. The government shall not move contractor trailers.



K. CONTRACTOR EXPERIENCE AND/OR REQUIREMENTS



1. Contract employees shall possess the required CDL to operate transport equipment. Copies of the drivers CDL information shall be included in the contractor s proposal.



2. The contractor shall provide tractor/trailer(s) and required insurance to transport loads.



3. In the event of tractor/trailer failure during transport (anywhere along the transport route), the contractor shall be responsible for acquiring replacement equipment and ensuring the loads are delivered within eight (8) hours of scheduled delivery date/time. Contractor shall include a contingency plan, to cover unscheduled breakdowns, with their proposal.



4. The contractor shall include a copy of the contractor s Federal Motor Carrier Safety Administration Listing and Department of Transportation (DOT) number in their proposal.



5. The contractor shall provide cargo and vehicle insurance coverage documents in their proposal.



L. CONFIDENTIALITY AND NONDISCLOSURE



1. The Contractor understands and agrees that confidential information (patients, employee, or facility) must be secured and protected at all times. The Contractor and its personnel shall be held liable in the event a breech of confidentiality occurs as a result of the Contractor or its employees. Each contract employee will be required to read and sign the Contractor Rules of Behavior and provide the original signature page to the COR.



M. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS



1. None. Contractor employees will only be hauling clean/soiled linens and will only have access to loading docks at CAVHS and GCVHS.



O. EVALUATION FACTORS



1. Contractor s breakdown contingency plan.



2. Contractor s past performance.



3. Price.