Legionella Survey/Assessment and Corrections

Added: Jul 26, 2016 5:17 pm LEGIONELLA SURVEY ASSESSMENT AND CORRECTIONS

VISN 7 VA Medical Centers





SOLICITATION NUMBER: VA247-16-R-0736

NOTICE TYPE: Pre-solicitation

CONTRACTING OFFICE ADDRESS: Carl Vinson VA Medical Center, 1826 Veterans Blvd., Building 29, Dublin, GA 31021



This is not a solicitation. A solicitation will be issued on or about August 3, 2016.

This is a Pre-Solicitation Notice to announce the proposed Architect/Engineering project "Legionella Survey Assessment and Corrections" to be conducted at the Department of Veterans Affairs, Veterans Integrated Service Network (VISN) 7.

DESCRIPTION OF THE PROGRAM: The Tuscaloosa VA Medical (TVAMC) has a requirement for legionella survey assessment and corrections. The Architect/Engineer (A/E) will be required to conduct site assessments and review/design of the domestic water plant, systems and operations to include emergency repairs to the infrastructure now and planning for replacement concepts and future technology advancements. This is a two part design contract. Note: Upon completion of Phase I the Tuscaloosa VA reserves the right to negotiate with the selected A/E firm for the completion of Phase II. The A/E shall complete Phase I design as quickly as possible from notice-to-proceed (NTP). Hard timeframes will be set. The A/E shall layout a detailed schedule to accomplish the above-described tasks that clearly depict submittal time and review periods based on the previously provided constraints. This detailed schedule shall be provided to the VA within 5-days after NTP.



APPLICABLE CONDITIONS

1) Phase I: Site Assessments/Preliminary: The A/E will provide all required and necessary engineering and environmental technical services as well as equipment and supplies to complete a comprehensive water quality, hazard and risk analysis, and water safety management program inspection, audit, plan and program at Department of Veterans Affairs, Veterans Integrated Service Network (VISN) 7 comprised of the facilities listed in Attachment A, 'Facility Listing'.



2) Phase II: Development of Construction Documents: The Veterans Administration Medical Center, Tuscaloosa, Alabama requires the A/E to provide Design services (Part II) to develop construction documents (specs and drawings) base on the recommendations/approvals of the preliminary Legionella assessment (Phase I). This is a multi-building campus environment with an underground steam distribution system. Design shall adhere to all VA manuals, energy center, design alerts, specifications/standards and VA criteria for Domestic Water systems.





COST

In addition to market research an independent government cost estimate (IGE) was derived utilizing historical cost/RS Means. As a result of this solicitation, the Government will award a design contract to the responsible, responsive Offeror whose proposal conforms to the solicitation and represents the best value to the Government. Prior to contract award, the Government will perform a cost analysis to ensure cost reasonableness.



a. Life Cycle Cost - The scope of this acquisition does not contemplate the procurement of any production items; therefore, life-cycle costs are not applicable.



b. Design-to-cost - The scope of this acquisition does not contemplate the design of equipment, parts, or systems; therefore, design to cost considerations are not applicable.



c. Should cost - Should cost considerations are not applicable.





CAPABILITY/PERFORMANCE



The A/E must provide a sufficient number of experienced water safety auditors, inspectors, and workmen to conduct the actual on-site audits and inspections at each VISN 7 facility. In order to meet the timeframes, audits, inspections, and work may be required at more than one facility at any one time.



A. Technical Qualifications:



1. Personnel Qualifications: At a minimum, each offeror will include personnel with experience in building inspection and water safety analysis and the following:

i. Personnel performing water safety inspection and maintenance inspections and audits shall have, as a minimum, a High School degree or equivalent and experience in performing Legionella prevention and water safety and quality maintenance and inspection activities.

ii. All contractor personnel will perform work under the supervision of a person with a degree in engineering or biological or physical science who will serve as the Project Manager and the single point of contact for all work within the VISN. This person shall have past experience leading a qualified team to develop a water safety inspection and maintenance plan. The Project Manager shall demonstrated working knowledge of ASHRAE 188P (latest edition) and demonstrate competency in Legionella prevention and water safety inspection and maintenance for facilities of similar size and scope. Personnel will be evaluated according to their educational qualifications as well as their experience with water safety inspection and maintenances and similar work.

iii. Advance degree and additional education beyond that required will be evaluated based upon applicability to this statement of work.

iv. Specialized experience beyond that minimally required will be evaluated based upon the relevance to the scope of work. The additional work experience must indicate an ability to perform above what would be required to meet the statement of work requirements.

i. Each offeror will use and specify the CDC ELITE Certified Laboratory to perform water sample testing for Legionella and other water borne pathogens which can provide specific detailed analysis of the findings. The respective laboratory contract or agreement with the offeror, credentials, and a sample report of past analysis will be included.

ii. The offeror is not permitted without the approval of the COTR to replace key personnel or resources originally identified to conduct the water safety and maintenance inspection.



2. Past Performance: In order to be considered for award, the offeror must provide information regarding previous water safety and maintenance inspection and plan development projects over the last three (3) years that includes at a minimum three past performance references for work similar in cost and technical scope. Past performance should demonstrate Healthcare experience addressing both cost and safety issues in potable and utility water systems. Past performance should also identify past partnerships and sub-contractors who have worked on Water Safety Plan development and inspection documents as a team as applicable. Past performance references shall identify the Agency name and point of contact phone number, contract or delivery order number, a brief scope of contract, and contract value.



3. Sample Water Safety Plan and inspection documents will be included with the submission. Information should include the number of plans developed as well as specific information on the type and size of facilities for which these plans were developed. Documentation submitted by the offeror should demonstrate experience with VHA requirements and ASHRAE 188P. The plan will be evaluated for technical competency, proposed team, thoroughness, compliance, organization, and ease of understanding and timeliness. Companies shall identify any alterations (lessons learned) which might be expected as a solution for this project based upon their respective past experiences and outline these details.



4. Management Approach: The offeror will submit a plan showing an understanding of the tasks to be covered and the schedule for the required services. The plan will at a minimum:

i. Provide a management organization plan that among other items shows how the work will be managed to ensure the success of the contract from a professional, cost, and time perspective.

ii. Provide a staff plan that among other items shows availability of staff and subcontractors to complete multi-tasked jobs at multiple sites.

iii. Provide a schedule which meets the required time lines identifying how and when the work will be accomplished for each of the Medical Centers.



5. Location: The offeror shall demonstrate how their and respective sub-contractors location is conducive to completing this contract and how communication will be performed as a unified team.



DELIVERY OR PERFORMANCE-PERIOD REQUIREMENTS

The contractor will deliver work under the SOW through:

" On-site work inspection and consultation activities;

" Regular written and verbal reports of work activities;

" Documents containing all findings and recommendations including identification of water process and delivery controls, treatment, monitors, and similar equipment and tools to achieve safe and compliant water quality in both written and editable electronic formats, and;

" Water Safety Management Plans in both written and editable electronic formats;

All audits, inspection, and training activities will be completed no later than November 30, 2016. All associated reports and work under Phase I will be completed no later than December 30, 2016.



Proposed Schedules



Develop and submit for approval a VISN-wide on-site inspection, review, and evaluation plan prior to any other activities. This plan will identify contractor contacts, teams and team leaders, and a schedule for proposed actions and activities including the tasks schedule. This plan will be submitted in conjunction with the contractor safety plan. No further activities will occur until approval by the VA of the proposed contractor work plan, schedule, and safety plan. The proposed schedule will include the following timeframes:



Proposal Evaluation/Selection Criteria:



This will be a two-phase evaluation utilizing the trade-off process.



A trade-off process is appropriate where it may be in the best interest of the Government to consider award to other than the lowest-priced Offeror or other than the highest technically-rated Offeror (FAR 15.101-1).



1. Phase I: Proposals consisting of Phase I Criteria will be accepted from all SDVOSB Offerors.



2. All evaluation factors other than cost or price, when combined, will be considered approximately equal to cost or price. Past performance evaluation is described below in the criteria section. Each evaluation factor other than cost or price will be weighed approximately equally.



3. Evaluations are subjective based on the information provided in response to the information requested in the evaluation factors below.



4. The Contracting Officer, with the assistance of a qualified Technical Evaluator, will evaluate technical sections of each proposal to determine the Offeror's ability to accomplish the work as set forth in the solicitation. Technical evaluation will be based solely on the evaluation factors and criteria detailed below.



5. The following rating system will be used for the technical evaluation:



Rating Definition

OUTSTANDING Superior in essentially all respects

VERY GOOD Well above the expected standard for Offerors in this profession

GOOD Meets the expected standard for Offerors in this profession

MARGINAL Below the expected standard for Offerors in this profession

POOR Well below the expected standard for Offerors in this profession



The following rating system will be used to evaluate past performance factors:



Rating Definition

OUTSTANDING Relevant experience with high level of customer satisfaction

VERY GOOD Relevant experience with medium level of customer satisfaction

GOOD Semi-relevant experience with high level of customer satisfaction

NONE No past performance information provided

MARGINAL Semi-relevant experience with medium level of customer satisfaction

POOR Experience is either irrelevant or with low level of customer satisfaction





6. Award



a. The Government will make a single award to the responsible Offeror whose proposal's technical/cost relationship represents the best value to the Government. Therefore, all Offerors are advised that their best terms and conditions should be presented in their initial proposals and that Offerors should not assume that they will have an opportunity to participate in discussions or be asked to submit a revised offer. Each Offeror's proposal shall address the evaluation factors as outlined in the Proposal Submittal section in the solicitation. Failure to provide the minimum information necessary to evaluate each factor will result in the proposal being deemed non-responsive.



b. Award to a proposal conforming to the solicitation may be made without discussions, except for minor clarifications, if determined to be within the best interest of the Government. However, Offerors will be advised that exchanges (discussions/negotiations) may occur if deemed necessary.

c. The Government will award a firm-fixed-price contract to the responsible Offeror whose proposal, conforming to the solicitation, is fair and reasonable and deemed the most advantageous to the Government, considering quality, price and other factors. All evaluation factors other than cost or price, when combined, will be considered approximately equal to cost or price. The Government reserves the right to make cost/technical trade-offs that are in the best interest of and advantage to the Government. The Government also reserves the right to reject any and all offers.



SOURCES

It will be a competitive effort 100% set-aside for Service Disabled Veteran Owned Small Business (SDVOSB) in accordance with VA Acquisition priorities established by the Veterans Benefits, Health Care and Information Technology Act of 2009 Public Law 109-461. There are multiple SDVOSB's in the SBA and VIP that could potentially do the work. It is therefore expected that adequate competition will be available. An RFP will be posted to www.fbo.gov.



The acquisition is planned as a Request for Proposal (RFP). And will be posted via www.fbo.gov. Award will be made based on best value with tradeoffs which is most advantageous to the Government. VETBIZ and the SBA both list numerous certified SDVOSBs available to provide adequate competition for this acquisition.



CONTRACT TYPE SELECTION

This requirement will result in a Firm-Fixed-Priced (FFP) construction contract, RFP, IAW FAR Part 15.



SOURCE-SELECTION PROCEDURES

The Government will award a firm-fixed-price contract to the responsible Offeror whose proposal, conforming to the solicitation, is fair and reasonable and deemed the most advantageous to the Government, considering quality, price and other factors. All evaluation factors other than cost or price, when combined, will be considered approximately equal to cost or price. The Government reserves the right to make cost/technical trade-offs that are in the best interest of and advantage to the Government. The Government also reserves the right to reject any and all offers.



PRODUCT OR SERVICE DESCRIPTIONS

The Veterans Administration require the A/E to conduct site assessments and review/design of the domestic water plant, systems and operations to include emergency repairs to the infrastructure now and planning for replacement concepts and future technology advancements. This is a two part design contract: Note: Upon completion of Phase I the VA Tuscaloosa reserves the right to negotiate with the selected A/E firm for the completion of Phase II. The A/E shall complete Phase I design as quickly as possible from notice-to-proceed (NTP). Hard timeframes with be set. The A/E shall layout a detailed schedule to accomplish the above-described tasks that clearly depict submittal time and review periods based on the previously provided constraints. This detailed schedule shall be provided to the VA within 5-days after NTP.



MANAGEMENT INFORMATION REQUIREMENTS

The offeror will submit a plan showing an understanding of the tasks to be covered and the schedule for the required services. The plan will at a minimum:



i. Provide a management organization plan that among other items shows how the work will be managed to ensure the success of the contract from a professional, cost, and time perspective.



ii. Provide a staff plan that among other items shows availability of staff and subcontractors to complete multi-tasked jobs at multiple sites.



iii. Provide a schedule which meets the required time lines identifying how and when the work will be accomplished for each of the Medical Centers.



LOGISTICS CONSIDERATIONS

The successful contractor shall maintain a quality control, safety control, and infection control plan in accordance with the statement of work.



GOVERNMENT-FURNISHED INFORMATION

Technical/design requirements shall be furnished.



OTHER CONSIDERATIONS

The Contracting Officer will ensure that the successful offeror does not appear on any federal list that would prohibit award, and ensure that all web based required submissions are active prior to award, such as VetBiz and SAM. Any offeror identified on any list prohibiting award will be determined ineligible for award.



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ATTACHMENT A



Facility Name Parent Facility Facility Type Street Address City County State Zip Code

VAMC Atlanta Medical Center 1670 Clairmont Road Atlanta Decatur GA 30033

VAMC Augusta Uptown Division VAMC Augusta Medical Center Division 1 Freedom Way Augusta Richmond GA 30904

VAMC Augusta Downtown Division VAMC Augusta Medical Center Division 15th Street Augusta Richmond GA 30901

VAMC Birmingham Medical Center 700 S. 19th Street Birmingham Jefferson AL 35233

Ralph H. Johnson VA Medical Center Medical Center 109 Bee Street Charleston SC 29401

Wm. J. B. Dorn VA Medical Center Medical Center 6439 Garners Ferry Road Columbia Richland SC 29209

Carl Vinson VA Medical Center Medical Center 1826 Veteran's Blvd Dublin Laurens GA 31021

VAMC Montgomery (West Campus) Central Alabama Veterans Healthcare System Medical Center System 215 Perry Hill Road Montgomery Montgomery AL 36109

VAMC Tuskegee

(East Campus) Central Alabama Veterans Healthcare System Medical Center System 2400 Hospital Road Tuskegee Macon AL 36083

VAMC Tuscaloosa Medical Center 3701 Loop Rd. East Tuscaloosa Tuscaloosa AL 35404