Labor Laundry

Added: Jun 19, 2017 11:35 am Page 1 of 8

THIS REQUEST FOR INFORMATION (RFI) SOURCES SOUGHT IS ISSUED SOLELY FOR MARKET RESEARCH AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION.

1. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research only to make appropriate acquisition decisions and to gain knowledge of Small Business Capability, including Service Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses (SDVOSB/VOSB) interested and capable of performing the work.

2. The NAICS for this requirement is 812320 Dry Cleaning and Laundry Services (Except Coin-Operated)



3. Interested and capable Contractors should respond to this notice not later than Friday June 23rd, 2017 by providing the following via email only to danielle.carroll4@va.gov



(a) Company Name

(b) Address

(c) Point of contact

(d) Phone, fax, and email of primary point of contact

(e) DUNS number

(f) Type of small business, if applicable, (e.g. Services Disabled Veteran Owned small Business(SDVOSB), Veteran-owned small business (VOSB), 8(a), HUB-Zone, Women Owned Small Business, Small disadvantaged business, or Small Business).

(g) A capability statement that addresses the organization s qualifications and ability to perform as a contractor specifically for the work described in paragraph 5 below. Respondents are also encouraged to provide specific examples (e.g. contract number, point of contact information) of the Contractor s experience providing the same or similar supplies/services to that described in paragraph 5 below.



4. SDVOSB/VOSB respondents.

(a) If respondent is VOSB or SDVOSB, respondent is encouraged to provide proof of www.vetbiz.gov certification. In addition, SDVOSB/VOSB Contractors are asked to acknowledge that they understand the limitations on sub-contracting pursuant to FAR 52.219-14, Limitations on Sub-Contracting, which will be included in the impending solicitation. Further SDVOSB/VOSB contractors are asked to respond that they are capable of providing the requested services keeping within the parameters of this clause.

(b) Small businesses, including SDVOSB/VOSBS are also advised that per 13 CFR, § 125.6 the prime contractor's limitations on subcontracting are as follows:

(1) General. In order to be awarded a full or partial small business set-aside contract with a value greater than $150,000, an 8(a) contract, an SDVO SBC contract, a HUBZone contract, a WOSB or EDWOSB contract pursuant to part 127 of this chapter, a small business concern must agree that:

(2) In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not similarly situated. Any work that a similarly situated subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded.

5. We are requesting the service of a contractor to provide labor laundry services, located at Department of Veteran Affairs in the Greater Los Angeles area (VAGLAHS), 11301 Wilshire Blvd. Please refer to the Statement of Work for the specifications.

6. Please note that if VA s pending market research establishes that two or more VOSB or SDVOSB, who are certified in VA s Vendor Information Pages (VIP) site https://www.vip.vetbiz.gov/, can perform the services VA will set aside the underlying solicitation per 38 U.S.C. §8127. 

7. All Offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) database found at https://www.sam.gov. Registration must include Representations and Certifications.

--End of Sources Sought Announcement



DESCRIPTION/STATEMENT OF WORK

Managed Maintenance Program



A. GENERAL:



1. The contractor shall provide total Managed Maintenance Program that will include: One (1) Factory Trained Service Technician and (1) Routine Maintenance Technician to the VA Textile Care Processing Facility for a period of eight (8) hours per day, five (5) days per week to perform all technical services and routine maintenance on the laundry equipment located in the processing department, soil departments and mechanical room equipment located at the VA West Los Angeles laundry facility, 11301 Wilshire Blvd. Building #508.

2. The contractor shall furnish their own tools to perform all maintenance and PMs required per the manufactures manual for equipment specified in section D of this Statement of Work. Contractor will be provided copies of the equipment manual s that identified the required PM services by specific timeframes.

3. The contractor will provide (1) Routine Maintenance Technician, and (1) Factory Trained Service Technician. The Factory Trained Technician must demonstrate a verifiable proficiency in laundry equipment repairs that cover a variety of repairs and PMs for: Laundry equipment covering mechanical, electrical, laundry equipment plumbing, pneumatics, and technical software troubleshooting. The Routine Maintenance Technician must have startup and shutdown experience for laundry equipment to include the following; minor PM requirements for belts, sensors, troubleshooting of equipment and the ability to write-up work request identifying service work that will be conducted by the Factory Trained Technician.



WORK HOURS:



Routine Maintenance Technician: 5am to 2pm, (1) hour lunch



2. Factory Trained Technician: 7am to 4pm, (1) hour lunch

3. Exception: Factory Trained Technician may have schedule adjusted based on emergency repairs that affect production flow.

4. National Holidays: The ten holidays observed by the Federal Government are: New Years Day, Martin Luther King s Birthday, President s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday.

C. MANAGED MAINTENANCE PROGRAM SPECIFICATION:

Contractor shall install a Computerized Maintenance Management Software (CMMS) including all hardware and software. This system shall be maintained by the contractor. Contractor will track all repairs, part orders and recommended repairs in the CMMS. All data input shall be performed by the contractor. Contractor will provide VA Laundry Management a weekly and monthly report detailing all maintenance activity conducted at the VA Laundry. Contractor will meet in person with the Laundry Manger to review all reports and provide recommended repairs and identify any suggested upgrades and safety specifications. Copies of the reports will be provided to management for PM history and documentation record keeping.

VA Laundry shall provide email notification for any equipment failures that occur. It will be the responsibility of VA Laundry to designate the priority of laundry equipment repair. Contractor shall input a repair work order that will be printed at the VA Laundry Textile Care Processing Facility. All work orders shall remain open until the work is completed. The work order shall describe the failure of the device, corrective action performed, requirement of replacement part (if required), duration of non- operation, duration to perform the corrective measures, and other specific comments. All work orders requiring regular routine maintenance according to Manufacturer s Specifications shall be completed. Contractor shall provide the completed work orders to the Manager of the VA Laundry Textile Care Processing Facility for approval and certification that the work was performed.

The reports will be provided to the VA on a weekly and monthly basis, or as requested. Weekly, the Factory Trained Technician shall meet with the VA Laundry Manager to review service related issues, outstanding work orders, and preventative maintenance programs shall be discussed to assure that compliance has occurred. Once per month the Contractor Administrator/Manager, shall meet with the VA Laundry Manager to review and discuss recommended improvements, overall review of all work performed and to address all service related concerns or issues.



Contractor will provide a requisition of any required replacement parts including, but not limited to pads, covers, ribbons, lubricants, slings, trolleys, salt, chemicals, consumables, repair parts and electrical components to include sensors and software.

Contractor will implement a Quality Control Program to be conducted by the Contractor Administrator. This program will include an evaluation of work being performed by Contractor Technicians, plant walk-throughs to identify potential safety, security and housekeeping issues.

All laundry equipment replacement parts shall be ordered from Manufacturer s replacement parts manual by equipment specific operations manual.

Contractor will provide proof Certificate of Insurance .



D. TASKS:

1. Contractor shall perform PMs and Equipment repairs for the listed items in section D of this Statement of Work described below:

New equipment installation: Contractor additionally will assume all maintenance required of this contract with any new equipment installations and upgrades within the VA Laundry Textile Care Services of Los Angeles, CA..

Equipment

Manufacture

Model #

Serial #

FEEDER#2

Chicago

KING EDGE VAC CT

62612

FEEDER#3

Chicago

KING EDGE VAC CT

62613

 

 

 

 

BLANKET FOLDER SYSTEM

Chicago

BLANKET BLASTER CT

62616

IRONER #1

Chicago

POWERHOUSE CT 5200

44370

IRONER #2

Chicago

POWERHOUSE CT 5200

44369

 

 

 

 

FOLDER #1

Chicago

SKYLINE CT S1-S20

61304

FOLDER #2

Chicago

SKYLINE CT S1-S20

61303

FOLDER #3

Chicago

SKYLINE CT S1-S20

61305

FOLDER #4

Chicago

SKYLINE CT S1-S20

61302

 

 

 

 

SM. PC FOLDER #1

Chicago

AIR CHICAGO

44379

SM. PC FOLDER #2

Chicago

AIR CHICAGO

44380

SM. PC FOLDER #3

Chicago

AIR CHICAGO

44377

SM. PC FOLDER #4

Chicago

AIR CHICAGO

44376

SM. PC FOLDER #5

Chicago

AIR CHICAGO

44381

SM. PC FOLDER #6

Chicago

AIR CHICAGO

44378

 

 

 

 

110 DRYER #1

Cissell

L44KD42G

2011961058

110 DRYER #2

Cissell

L44KD42G

2011961059

110 DRYER #3

Cissell

L44KD42G

2011961061

110 DRYER #4

Cissell

L44KD42G

2011961060

 

 

 

 

Air Compressor #1

ATLAS COPOC

GA37FF

CJ-729352

Air Compressor #2

ATLAS COPOC

GA37FF

CJ-729737

 

 

 

 

Air Dryer #1

PNEUMATECH

AS-250

9609-T124708-ST

Air Dryer #2

PNEUMATECH

AS-250

9609-T124711-ST

 

 

 

 

SANI WASH (Cart Washer)

McClure Ind

500 Deluxe

 

 

 

 

 

CBW #1

Milnor

76039S4F

6681501

CBW #2

Milnor

76039S4F

6681401

 

 

 

 

Membrane Press #1

Milnor

MP2606CL

6805601

Membrane Press #2

Milnor

MP2606CL

6681480

 

 

 

 

SHUTTLE #1

Milnor

CL4010DH

6681584

SHUTTLE #2

Milnor

CL4010DH

6681484

SHUTTLE (W-E)

Milnor

CF6014TS

6681604

 

 

 

 

Storage Elevator #1

Milnor

COLFB111

6681581

Storage Elevator #2

Milnor

COLFB111

6681481

Storage Conveyor #1

Milnor

COSTA112

6681482

Storage Conveyor #2

Milnor

COSTA112

6681583

 

 

 

 

500LB DRYER #1

Milnor

7272TGIL

702983601

500LB DRYER #2

Milnor

7272TGIR

702983901

500LB DRYER #3

Milnor

7272TGIL

702983801

500LB DRYER #4

Milnor

7272TGIR

702983701

500LB DRYER #5

Milnor

7272TGIR

70284001

 

 

 

 

Washer Extractor 550LB #1

Milnor

640406E6N

6694103

Washer Extractor 550LB #2

Milnor

640406E6N

6694101

Washer Extractor 550LB #3

Milnor

640406E6N

6694102

 

 

 

 

95LB WASHER-EXT#1

Milnor

36026Q6P

6694107

95LB WASHER-EXT#2

Milnor

36026Q6P

6694104

95LB WASHER-EXT#3

Milnor

36026Q6P

6694105

95LB WASHER-EXT#4

Milnor

36026Q6P

6694106

 

 

 

 

DEVICE MASTER

Milnor

BELBOX12

6681495

CAKE ELEVATOR CONTROL

Milnor

BELBOX18

6681494

BLOWPIPE CONTROL

Milnor

BELBOX03 AAA

6681609

HOT WATER HEATING SYSTEM

PARKER IND.

TEA

967047

HEATING LOOP SYSYEM

TEA

TEA

EHW-14-3798

ENERGY MONITORING SYSTEM

SOFTROL

TEA

20036103

WASHER EQUIPMENT SYSTEM

SOFTROL

TEA

UNKNOWN

E-Tech / Monorail System

E-Tech

E-Tech

UNKNOWN

New Equipment Installations and Upgrades

Upon Installation

Upon Installation

Upon Installation





E. ADDITIONAL MANAGED MAINTENANCE CONTRACT SERVICE REQUIREMENTS/DEMONSTRATE



All programs offered will assist the VA in reducing the operating costs of the laundry.



Contractor coordination of all maintenance work and PMs with existing VA Engineer maintenance personnel.



The long-term effect of maintaining equipment to Factory Specifications and reducing down-time will increase production and employee moral.



Contractor requisitions parts from Authorized Factory Distributor for equipment specified in Statement of Work. Contractor must possess knowledge of VA specifications of equipment installation and equipment requirements and safety specifications.