Kenneling and Veterinary Services - Calexico, CA

I. Description:

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.
(ii) This solicitation is issued as a Request for Quote (RFQ) against 20106010 for Canine Kenneling and Veterinary services. This will be a Firm Fixed Priced Contract based on a monthly fee for 36-43 Canines. Interested vendors will submit a yearly price divided by 12 as a set monthly fee. Each month will be the same amount in a period of performance. (See Pricing Sheet, attachment 3)
(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-95 (Effective:19 Jan 2017).
(iv) This proposed acquisition is a 100% Small Business Set-Aside.
(v) The proposed acquisition consists of the following Contract Line Items Numbers (CLINs):
CLIN 0010: Base Year - Canine Kenneling Service and Veterinary Service.
CLIN 0020: Option Year One (1)
CLIN 0030: Six (6) Month Extension

Description: This requirement is for Canine Kenneling and Veterinary Services in accordance with the attached Statement of Work (SOW).

II. Proposal Submission
(i) The solicitation will end on April 26, 2019 at 6:00 PM Pacific Daylight Time (PDT).

(ii) Email submissions only. Submit all proposals to Contract Specialist Matthew Redman, at the following email address: Matthew.P.Redman@CBP.DHS.Gov Subject line of the email should read: 20106010 - Kenneling Service - USBP.

(iii) Emailed submissions MUST include:
a. Signed SF1449 Form (pg.1, Blocks 30a, 30b , and 30c))
b. Pricing Sheet - Filled out and Signed
c. Document describing how requirements will be met for Technical Evaluation. (No more than five pages)
(iv) Other requirements: Documents must be in separate attachments and clearly indicate what is being provided. Document must be in Microsoft Word or Excel (or compatible).
(v) Due to restrictions on the size of email, ensure that all emails submitted are less than 5MB. If the proposal exceeds 5MB, please separate the submission into multiple emails and include in the subject line the solicitation number and # of # emails. Any electronic submission determined to contain a virus will be deleted and not viewed or accepted for consideration under this solicitation.
(vi) Submissions must be received no later than the exact time specified in this solicitation to be considered for award. Time of receipt will be determined by the government's email receipt time. It is the prospective Offeror's responsibility to ensure this is done according to the above restrictions.

(vii) Pricing shall be entered using the - Unit Pricing Sheet (Attachment 4) of this synopsis/solicitation to provide prices for each individual period of performance. Aggregate price for all periods of performance shall reflect the total price to the Government at award.

(viii) ****Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible, but not later than April 23, 2019 (6:00pm Pacific Daylight Time), to enable the Buyer to respond. Questions must be submitted directly to the Proposal Submission Point of Contact (POC) as indicated in Section II(ii) of this solicitation document. Questions not received within a reasonable time prior to close of the solicitation may not be considered. ****

(ix) Proposals MUST be good for 30 calendar days after close of RFP.

(x) This solicitation requires registration within the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.

III. Period of Performance (PoP):

May 1, 2019 - April 30, 2020 (Base year)
May 1, 2020 - April 30, 2021 (Option Year 1)
May 1, 2021 - October 31, 2021 (6 month Extension)

IV. Place of Performance:

The place of performance shall be within 25 miles from both locations:

Location 1 Location 2
CBP -Calexico East POE CBP Calexico West POE
1699 E. Carr Rd. 200 E. First St.
Calexico, CA 92231 Calexico, CA 92231

V. Evaluation Factors and Award

See page 3 of Attachment 2 for full list of Evaluation factors.

Award Criteria-An award will be made to a responsive offeror (who submits all required submissions on time), whose past performance does not pose a risk to the Government, and whose offer is the Lowest Price Technically Acceptable (LPTA). An offer is technically acceptable if its technical capabilities conform to the Government's Statement of Work.

(i) Proposals that do not respond to all requirements in the solicitation may be rejected without further evaluation, deliberation, or discussion. The Government may reject any proposal that is evaluated to be significantly not compliant with the solicitation requirements, unrealistically high or low in price, or reflects a failure to comprehend the complexity and risks of the work to be performed. The proposal must meet all minimum requirements defined in the SOW, in order to be evaluated on the below factors.

(ii) The Government reserves the right to award without discussions with Offerors.

Added: Apr 25, 2019 12:50 pm Modified: Apr 25, 2019 3:37 pmTrack Changes Amendment 1:
A Question was asked by a potential vendor:
Q. Will there need to be a continous presence at the kennel from 6am to 7pm?
A. After reviewing the Government's requirement, it was determinded that a continous presence is not required. Please see Section 8.4 of the updated Statement of Work for all changes.
Amendment 2:
The solicitation submission deadline is being extended by 10 hours. The new submission deadline is April 26, 2019 at 6pm PDT..