J099--Rome, New York CBOC Elevator Maintenance 528A7

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COMBINED SYNOPSIS/SOLICITATION ELEVATOR SERVICE MAINTENANCE FOR THE DOUGLAS J. MITCHELL VA OUTPATIENT CLINIC, GRIFFISS PARK, 125 BROOKLEY, BLDG 510, ROME, NY 13441

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6. Streamlined Procedures for Evaluation and Solicitation for Commercial Items and 13 Simplified Procedures for Certain Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through Contract Opportunities - https://beta.sam.gov RFQ reference number 36C24221Q0003.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-06.

(iv) This procurement is being issued as an unrestricted open market solicitation. The North American Industry Classification System (NAICS) code is 238290 Other Building Equipment Contractors with a small business size standard of $16.5 Million. The government intends to award a firm fixed price contract from this solicitation.

(v) The Contractor shall provide pricing to provide the Rome CBOC Elevator Service Maintenance for a base plus four option years. See applicable salient characteristics/requirements below:

Pricing for Elevator Service Maintenance:

LINE ITEM

DESCRIPTION

QUANITY

UNIT

UNIT PRICE

TOTAL PRICE

0001

BASE PERIOD: ANNUAL PREVENTATIVE MAINTENANCE SERVICES FOR ROME CBOC. PERIOD OF PERFORMANCE: 11/1/2020 TO 10/31/2021

12

MO

0001AA

Time and a Half Premiums

0

HR

0001AB

Double Time Premiums

0

HR

1001

OPTION YEAR 1: ANNUAL PREVENTATIVE MAINTENANCE SERVICES FOR ROME CBOC. PERIOD OF PERFORMANCE: 11/1/2021 TO 10/31/2022

12

MO

1001AA

Time and a Half Premiums

0

HR

1001AB

Double Time Premiums

0

HR

2001

OPTION YEAR 2: ANNUAL PREVENTATIVE MAINTENANCE SERVICES FOR ROME CBOC. PERIOD OF PERFORMANCE: 11/1/2022 TO 10/31/2023

12

MO

2001AA

Time and a Half Premiums

0

HR

2001AB

Double Time Premiums

0

HR

3001

OPTION YEAR 3: ANNUAL PREVENTATIVE MAINTENANCE SERVICES FOR ROME CBOC PERIOD OF PERFORMANCE: 11/1/2023 TO 10/31/2024

12

MO

3001AA

Time and a Half Premiums

0

HR

3001AB

Double Time Premiums

0

HR

4001

OPTION YEAR 4: ANNUAL PREVENTATIVE MAINTENANCE SERVICES FOR ROME CBOC PERIOD OF PERFORMANCE: 11/1/2024 TO 10/31/2025

12

MO

4001AA

Time and a Half Premiums

0

HR

4001AB

Double Time Premiums

0

HR

Total Price:

(vi) Description of the Requirement: See attached Performance Work Statement (PWS) to include Wage Determination and Quality Assurance Surveillance Plan (QASP). The contractor shall provide all parts and labor identified in the PWS.

(vii) Awardee shall coordinate with the Contracting Officer s Representative (COR) prior to performance.

Place of Performance:

Donald J. Mitchell VA Outpatient Clinic

Griffiss Park

125 Brookley Road

Rome, New York 13441

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (MARCH 2016), applies to this acquisition.

The following provisions are included as addenda to FAR 52.212-1:

52.204-7 System for Award Management (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting (JUL 2016)

52.204-24 Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment (AUG 2019)

852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

(ix) Evaluation will be determined based on Best Value to the Government IAW FAR Subpart 13.106-1(a)(2). The government shall award this procurement to the vendor with the lowest priced quote that is technically acceptable and has acceptable, or neutral, past performance. Vendors with no past performance shall be rated as neutral.

PRICE

Provide pricing information by including a completed version of the table found in section (v) of this document with your response to this combined synopsis/solicitation. SubCLIN s for premiums shall not be considered in the evaluation price during the award process.

TECHNICAL

Please provide a maximum 5-page capability statement that indicates the vendor has the trained personnel, equipment, and track record of working experience in maintenance, inspection, and testing of Elevator Systems, in healthcare, industrial, educational and commercial facilities to be able to meet all the requirements of the attached Performance Work Statement.

The capability statement shall include the following information:

Solicitation number for this requirement as 36C24221Q0003.

Name, address and telephone number of offeror

The Offeror shall provide a statement that you can meet the emergency repair service, call back and be onsite within the two (2) hour response time as stated in B.3 of the Performance Work Statement. A four (4) hour response time for regular repairs during normal business hours. Emergency call back 24 hr. a day / 7 days a week emergency call back service shall be within two (2) hours.

Additional documentation to be provided:

Journeyman and Apprentice certifications for all technicians that will performing at the facility.

Documents for OSHA required:

OSHA 10 hours minimum for Technicians, Apprentices, etc.

OSHA 30 hours minimum for Supervisors, Foreman s, etc.

PAST PERFORMANCE

Each offeror will be evaluated on his/her performance under existing and prior contracts for similar services. The Government will focus on information that demonstrates quality of performance relative to the size and complexity of the procurement under consideration. Contractors without past performance will receive a neutral rating.

The Government shall request the contractor provide a list of contracts completed during the past three (3) years and all contracts and subcontracts currently in process for the maintenance, inspection, and testing for Elevator Service. Include the following information for each contract:

a)Â Â Â Â Â Â Â Â Â Â Â Name and address of contracting activity

b)Â Â Â Â Â Â Â Â Â Â Â Name and telephone number of contract person

c)Â Â Â Â Â Â Â Â Â Â Â Dates of contract performance

The Government reserves the right to make award without discussions.

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items apply to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision, OR have current Representations and Certifications in the System for Award Management (SAM - https://beta.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

52.204-13 System for Award Management Maintenance (OCT 2018)

52-204-18 Commercial and Government Entity Code Maintenance (JUL 2016)

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

CL-120 Supplemental Insurance Requirements

52.228-5 Insurance-Work on a Government Installation (JAN 1997)

52.232-18 Availability of Funds (APR 1984)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020) applicable provisions and clauses noted in blue below:

852.203-70 Commercial Advertising (MAY 2018)

852.209-70 Organizational Conflicts of Interest (JAN 2008)

852.232-72 Electronic Submission of Payment Requests (NOV 2018)

852.270-1 Representatives of Contracting Officers (JAN 2008)

852.219-75 Subcontracting Commitments Monitoring and Compliance (JUL 2018)

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition.

52.204-14, Service Contract Reporting Requirements (Oct 2016)

52.219-28, Post Award Small Business Program Representation (Jul 2013)

52.222-3, Convict Labor (June 2003)

52.222-21, Prohibition of Segregated Facilities (APR 2015)

52.222-26, Equal Opportunity (Sept 2016)

52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014)

52.222-50, Combating Trafficking in Persons (MAR 2015)

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008)

52.232-33, Payment by Electronic Funds Transfer System for Award Management (OCT 2018)

52.222-41, Service Contract Labor Standards (AUG 2018)

52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014)

52.222-55, Minimum Wages under Executive Order 13658 (DEC 2015).

(xiii) The Service Contract Act of 1965 does apply to this procurement; the applicable wage determination is attached to this combined synopsis/solicitation

A Site Visit is scheduled for Tuesday July 14, 2020 at 10:00 am EST. Potential vendors for the site visit shall meet in the main lobby of the Rome CBOC Donald J. Mitchell VA Outpatient Clinic, Griffiss Park, 125 Brookley Road, Bldg. 510 Rome, New York 13441. Kindly RSVP by July 10th, 2020 3 pm. EST to Kimberly Wiatrowski via email Kimberly.wiatrowski@va.gov.

(xiv) N/A

(xv) This is an open-market unrestricted combined synopsis/solicitation for Elevator Maintenance Service for the Rome CBOC Donald J. Mitchell VA Outpatient Clinic as defined herein.  The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than 10:00 AM EST, Wednesday July 22, 2020. The government shall only accept electronic submissions via email, please send all quotations to Kimberly.Wiatrowski@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). RFI s shall not be accepted after Wednesday July 15, 2020 @ 3:00 pm EST.

(xvi) Any questions or concerns regarding this solicitation shall be forwarded in writing via e-mail to Kimberly Wiatrowski, Contracting Officer at Kimberly.Wiatrowski@va.gov.