J073--Ice Machine Service VA Long Beach
Closed Solicitation Posted
- Solicitation number
- 36C26220Q0956
- Agency
- Veterans Integrated Service Network 22 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- VA Long Beach Healthcare System Long Beach 90822 USA
Notice details come from SAM.gov. Updated .
About this opportunity
This solicitation seeks ice machine cleaning and servicing services for the Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 22. The contractor will be responsible for quarterly cleaning, descaling, sanitizing and servicing of forty-two ice machines located at the VA Long Beach Healthcare System facility in Long Beach, California. Offers are due by July 15, 2020 and will be evaluated based on price. The performance period is one base year with four optional one-year extensions. A site survey will be conducted on July 1, 2020 and questions regarding this procurement are due by July 8, 2020.
This solicitation is set aside 100% for Service-Disabled Veteran-Owned Small Businesses. The NAICS code is 811310 for commercial and industrial machinery repair and maintenance. The contractor must service forty-two ice machines located throughout the VA Long Beach Healthcare System facility over the one-year base period and potential four option years. The place of performance is 5901 E 7th St, Long Beach, CA 90822.
Notice text
2 versions
Update #2 · Latest ·
5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the
offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR
ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY
is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office.
is not,
A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES
SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter
or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to
the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243
(Type or print)
(Type or print)
(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code)
(If other than Item 6)
(Specify type of modification and authority)
(such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign)
(Signature of Contracting Officer)
1
2
0001
07-10-2020
00262
Department of Veterans Affairs
Network Contracting Office 22
4811 Airport Plaza Drive
Suite 600
Long Beach CA 90815
00262
Department of Veterans Affairs
Network Contracting Office 22
4811 Airport Plaza Drive
Suite 600
Long Beach CA 90815
To all Offerors/Bidders
36C26220Q0956
06-22-2020
X
X
X
1
Friday, July 17, 2020
The amendment is issued to post RFIs and VA responses, as well as to extend the solicitation.
Offers are due at 10:00 Friday, July 17, 2020.
All other terms and conditions remain unchanged.
RFIs
Solicitation: 36C26220Q0956 Ice Machine Service
1. Are filters included in this bid? We noticed the ice machine had carbon/cartridge filters but no filters for biological control.
VA RESPONSE. VA will provide the filters. Pre filter needs to be replaced every six months. Final /carbon filter needs to be replaced every 12 months or as needed. Biological/ legionella filter gets replaced every thirty days by VA personnel.
2. Do we have the full three months to complete ALL the cleanings?
VA RESPONSE. Each machine must be cleaned and serviced at least every 90 days.
3. Can they confirm there is 42 ice machines online and needed for cleanings? There was discussion of only 39 being online so clarification would be great.
VA RESPONSE. There are 39 machines in active use with three available for backup. Only the ones in active use need to be regularly serviced.
4. What are the Chemical approved chemicals that the bid is referring to?
VA RESPONSE. Approved chemicals are those approved/recommended by the manufacturer. If those are not available, a suitable replacement with the SDS sheet, safe to use on ice machines and approved by the COR would be appropriate.
Update #1 ·
1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.
1.A. Project Title: VA Long Beach Ice Machine Service
1.B. Description: VA Long Beach Healthcare System is seeking a contractor to clean, descale, sanitize and service ice machines throughout the Medical Center.
1.C. Project Location: VA Long Beach Healthcare System, 5901 East 7th Street, Long Beach, CA 90822.
1.D. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26220Q0956.
1.E. Set Aside: This solicitation is 100% set aside for Service-Disabled Veteran Owned Small Businesses IAW Public Law 109-461, 38 USC Section 8127
1.F. Applicable NAICS code: 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance.
1.G. Small Business Size Standard: $8.0 Million
1.H. Type of Contract: Firm Fixed Price
1.I. Period of Performance: Base Year + up to Four (4) Option Years
1.J. Wage Determination: SCA Wage Determination No. WD 2015-5614, revision 15
1K. Key solicitation milestones are:
1.K.1. A site survey will be conducted at 1000 am Wednesday, July 1, 2020. Participants will meet outside of the police station bldg. 5C. All participants must have face covering and practice social distancing. Please email peter.kim33@va.gov to indicate that you are participating in the site survey
1.K.2. Submit any questions regarding this procurement via email to peter.kim33@va.gov no later than 1000 am Wednesday, July 8, 2020. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephonic questions will not be accepted or returned. RFI responses will be responded to as necessary in amendment format which will be posted on beta.sam.gov
1.K.3. Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 2 via email no later than 1000 am Wednesday July 15, 2020 to peter.kim33@va.gov. Ensure the following are completed and/or included in the quote packet:
1.K.3.A. Vendor Information
1.K.3.B. Acknowledgement of amendments
1.K.3.C. Concurrence/non-concurrence with solicitation terms, conditions, and provisions
1.K.3.D. Schedule of services
2. Statement of Work
2a. Background. VA Long Beach Healthcare System (VALBHS) has a need for maintenance and service of its ice delivering system in order to stay complaint with the VHA Legionella Directive as well as Department of Health requirements.
2.b. Scope. Contractor shall conduct regular maintenance service as required per manufacturer s guidelines, which includes a descaling process in addition to internal sanitization on the medical forty-two (42) ice machines. The contractor shall provide all necessary parts, labor, materials, equipment and transportation to perform the maintenance service for those ice machines.
2.b.1. Specific Tasks.
2.b.1.a. Contractor to provide all necessary labor, cleaning solutions, tools and other required equipment and materials to perform the service.
2.b.1.b. During cleaning/service, the ice machine will be acid-cleaned and sanitized with VA-approved chemicals. Internal components will be cleaned and sanitized, tubing replaced as necessary, and all other components replaced as necessary according to manufacturer s specifications.
2.b.1.c. If a specific replacement part is not able to be obtained due to availability, the part/component will be serviced and sanitized as per normal procedures and reassembled. A note will be made on the service report of any required part or deficiency that needs to be addressed so the issue can be resolved as soon as possible.
2.b.1.d. The units can be sanitized and cleaned in place, however, when possible units will be serviced in the HVAC shop, with water, drainage and compressed air available. Contractor shall transport the units and temporarily swap the units with a spare provided by the government.
2.b.1.e. After cleaning is complete, the units will be returned to their original location and put back into normal service.
2.b.1.f. Service reports will be provided for each unit serviced as documentation, and compiled into a master log book for the Ice Machine & Sanitization Program
2.b.1.g. The cleaning and sanitization will be completed once every ninety (90) days.
2.b.1 h. Ice Machines include:
Control #
Bldg #
Room
Manufacturer
Model #
Serial #
EE #
1
2
ENT
FOLLETT
50C1425A
J91350
127480
2
5
BIO-MED
FOLLETT
50C1425A
J91352
133587
3
5
BOILER
FOLLETT
50C1425A
J27253
127490
4
5
ELECTRIC SHOP
FOLLETT
50C1425A
J89679
133578
5
5
GRNDS BRK RM
FOLLETT
50C1425A
J29544
127479
6
6
AC SHOP
FOLLETT
50C1425A
J92089
133572
7
50
LOUNGE
HOSHIZAKI
F-500 MAH
T00087F
95959
8
126
1141
FOLLETT
50C1425A
J29542
127489
9
126
1013A
FOLLETT
50C1425A
J29543
127484
10
126
931
FOLLETT
50C1425A
J29540
127483
11
126
813
FOLLETT
50C1425A
J81861
133583
12
126
646
FOLLETT
50C1425A
J29237
127475
13
126
532
FOLLETT
50C1425A
J78675
133581
14
126
410
FOLLETT
50C1425A
J92088
133584
15
126
324
FOLLETT
50C1425A
J84751
133588
16
126
1st flr X-RAY LNG
HOSHIZAKI
DCM270
E09270D
123088
17
126
40A
FOLLETT
50C1425A
J91379
133580
18
126
Main Kit rm 14
HOSHIZAKI
DCM 500BAH-05
V121081
105033
19
128
L1
FOLLETT
50C1425A
J91859
133582
20
128
M1
FOLLETT
50C1425A
J91858
133574
21
133
W-74
FOLLETT
50C1425A
J29239
133576
22
133
CLC WEST 30
FOLLETT
50C1425A
J27254
127471
23
133
CLC WEST 30A
FOLLETT
50C1425A
J06403
127481
24
149
WAREHOUSE
FOLLETT
50C1425A
J91380
133577
25
150
T126
FOLLETT
50C1425A
J29235
133579
26
150
T220
FOLLETT
50C1425A
J91620
127480
27
150
V218
FOLLETT
50C1425A
J29628
133585
28
150
V104
FOLLETT
50C1425A
J29541
127482
29
150
U111
FOLLETT
50C1425A
J29241
127478
30
150
T25
FOLLETT
50C1425A
J29629
127485
31
164
378
FOLLETT
50C1425A
J29238
127477
32
164
278
FOLLETT
50C1425A
J29418
127474
33
164
186
FOLLETT
50C1425A
J92087
133586
34
165
STARBUCKS
MANITOWOC
QM45
310388557
NO EE
35
165
FOODLINE
HOSHIZAKI
KMD-850 MAH
V106245
NO EE
36
165
FOODLINE
HOSHIZAKI
KMD-850 MAH
V106255
NO EE
37
165
KITCHEN
HOSHIZAKI
KM-1300 SAH
R14616L
NO EE
38
166
2ND LEVEL
FOLLETT
50C1425A
J85637
133573
39
166
1ST LEVEL
FOLLETT
50C1425A
J29240
127486
40
126
1131 SPARE
FOLLETT
50C1425A
J28803
127473
41
126
1131 SPARE
FOLLETT
50C1425A
J74580
127474
42
126
1131 SPARE
FOLLETT
50C1425A
J29236
127476
2.c. General Requirements
2.c.1. Rules of the Station: Contractor shall comply with all rules of the VALB facility, including security badging, non-smoking and privacy, and reporting to the COR upon arrival at the VALB facility.
2.c.2. SMOKING POLICY. Smoking is strictly prohibited on the grounds of any VHA facility. Per VHA Directive 1085 dated March 5, 2019, it is VHA policy that all VHA health care facilities, including hospitals, community clinics, administrative offices and Vet Centers, will be smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019. There will no longer be designated smoking areas.
2.c.3. Contractor shall obtain a Contractor I.D. Badge from the VA police. All Contractor personnel are required to wear I.D Badge during the entire time on VA campus.
2.c.4. Foreman shall possess 30 Hour OSHA training in Construction Safety & Current TB test.
2.c.5. Personnel shall possess 10 Hour OSHA training in Construction Safety & Current TB test.
2.c.6 Contractor shall submit Infection Control Risk Assessment (ICRA) prior to beginning work.
2.d. Performance Monitoring. The Contracting Office Representative (COR) will monitor contractor performance. The HVAC personnel as instructed by the supervisor will certify the work was done in accordance with the SOW. HVAC personnel will inspect ice machines once the service has been completed and the ice machine is returned to normal operation. The Contractor shall comply with all applicable regulations and guidelines of the Joint Commission (JC), Occupational Safety and Health Administration (OSHA), California Public Utility Commission and/or any other pertinent federal, state, and local policies relating to the herein mentioned work. All tasks accomplished by the Contractor personnel shall be performed to preclude damage or defacement to patient or Government-owned property, equipment and facilities. The Contractor shall report any damage caused by the Contractor personnel to the COR. The Contractor shall replace items or repair property, equipment or facilities to previous condition, if the Contractor is determined to be at fault for the damage.
2.e. Work Hours: Normal Working hours are 7am to 4pm, Monday thru Friday
2.e.1 The Vendor is not required to provide service on the following National holidays, nor shall the Vendor be paid for these holidays. The following national holidays observed by the Federal Government:
New Year s Day 1 January
Martin Luther King s Birthday Third Monday in January
President s Day Third Monday in February
Memorial Day Last Monday in May
Independence Day 4 July
Labor Day First Monday in September
Columbus Day Second Monday in October
Veterans Day 11 November
Thanksgiving Day 4th Thursday in November
Christmas Day 25 December
If a holiday falls on Sunday, the following Monday shall be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government agencies. Also included would be any day specifically declared by the President of the United States.
2.f. Changes to contract: Only those services specified herein are authorized. Changes to the contract are not authorized and reimbursement shall not be made for any work services performed outside the scope of this contract, unless prior authorization is obtained in writing from the Contracting Officer.
2.g. Contractor point of Contact: The Contractor shall designate one (1) employee as the Point of Contact (POC) responsible for administrative matters in the performance of services under this contract. The POC shall have authority to act for Contractor on all matters relating to the daily performance of this contract. An alternate may be designated, but the Contractor shall notify the Contracting Officer and COR in writing those times when the alternate shall act as the POC.
Primary POC Name
Primary POC Email
Primary POC Phone
Alternate POC Name
Alternate POC Email
Alternate POC Phone
2.h. Personnel Policy: The Contractor has full responsibility for the protection of its personnel furnishing services under this contract, such as providing Workers' Compensation, professional liability insurance, health examination and social security payments. Payment for any leave, including sick leave or vacation time is considered the responsibility of the Contractor. The Contractor shall follow all existing local, state, federal employment laws and/or union regulations relevant to fringe benefits and premium pay for their employees.
2.i. Contractor Submittals /Insurance Requirements:
2.i.1. The Contractor shall comply with Federal and State Workers Compensation and liability insurance. Reference FAR clause 52.228-5-Insurance and Subpart 28.307-2-Liability.
2.i.2. The Contractor shall furnish to the Contracting Officer within fifteen (15) days of award an Official Certification from the insurance company indicating that the coverage has been obtained and that it may not be changed or cancelled without guaranteed thirty (30) day notice to the Contracting Officer. New certifications shall be furnished at least thirty (30) days prior to the expiration date of the current insurance policy. The phrase will endeavor is not acceptable terms to the Government and such coverage carrying that phrase will be rejected and services may not be rendered until proper certificate is issued.
2.j. Background Screening: In accordance with VHA Directive 0710 all Contractor personnel providing services under this contract shall be the subject to a background screening and shall receive favorable adjudication from the VA prior to contract performance. The level of screening for this contract is: Special Agency Check (SAC) only unless a National Agency Check is determined to be required by the VA ISO and/or Privacy Officer for contract personnel assigned to a low risk/non-sensitive position is expected to work more than 180 days. Any employee whose background investigation yields unfavorable results shall be removed immediately from performance under this contract. In the event the screening is not completed prior to contract performance; the Contractor shall be responsible for the actions of those individuals performing under the contract.
3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-06 effective June 5, 2020. The following provisions and clauses apply to this solicitation and can be found in enclosure 1.
3.A. FAR 52.212-1, Instructions to Offerors Commercial Items
3.B. FAR 52.212-2, Evaluation Commercial Items
3.C. FAR 52.212-4, Contract Terms and Conditions Commercial Items
3.D. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders Commercial Items
3.E. VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside
3.F. VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance
3.G. FAR 52.233-2, Service of Protest
3.H. VAAR 852.233-70, Protest Content/Alternative Dispute Resolution
3.I. VAAR 852.233-71, Alternative Protest Procedure
Attachments
| File | Type | Posted |
|---|---|---|
| 36C26220Q0956 0001_1.docx | DOCX document | |
| P01-CSS Ice Machines Enclosure 2.docx | DOCX document | |
| P01-CSS Ice Machines Enclosure 1.docx | DOCX document | |
| 36C26220Q0956_2.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| J073--Ice Machine Service VA Long Beach | Solicitation | |
| J073--Ice Machine Service | Pre-Solicitation |
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