J065--Equipment PM&R Services - epMotion 5075

Regional Procurement Office (RPO) - East intends to negotiate on a sole source basis with Eppendorf North America to purchase Eppendorf epMotion Advantage Performance Maintenance Plan for the epMotion 5075 instrument currently installed at the James J Peters VA Medical Center (Bronx). Eppendorf North America is the sole distributor of the epMotion 5075 instrument in North America and the only vendor authorized for maintenance thereof.

STATEMENT OF WORK

This procurement requests an Eppendorf epMotion Advantage Performance Maintenance Plan (Material No 901513584) for epMotion 5075. Period of performance will be for Base Year plus two (2) option years.

The epMotion Advantage plan includes:

Technical phone support to maximize system uptime and determine the need for onsite service.

Application Lab phone consultation to help optimize or review application design.

Annual maintenance and calibration of up to four (4) epMotion tools sent to Eppendorf for inspection and returned with certificates and affixed sticker is included. Customer is responsible in bound but return shipping is included.

One unplanned visit for system repair (parts, labor, and travel) with clear and detailed documentation of the service performed.

One scheduled Advanced Maintenance Advanced maintenance visit consists of:

-Inspection, cleaning, and lubrication of the covered equipment

-Adjustment, calibration, and functional testing of the epMotion workstation and all installed modules and optional CleanCap to verify performance to Eppendorf specifications

-Software review and upgrade when appropriate

-Upon completion, a dated sticker is provided, and a certificate is generated documenting all test results service performed

For onsite repair services above the two included, standard travel and labor rates will apply, but will be discounted 10%.

Service at prevailing rates will apply for conditions outside of this agreement.

This notice of intent is not a request for competitive proposals. Any responsible sources who wish to identify their interest and capability to provide this equipment or equipment that is compatible must notify this Contracting Officer at millicent.covert@va.gov NLT Thursday, March 23, 2023, by 11:59 AM EST. Telephone responses will not be accepted. Upon receipt of the interested parties' notification, the Contracting Officer will determine whether to conduct a competitive procurement or proceed with sole source negotiations.