J045--Metasys NXE Hardware Upgrade

NOTICE OF INTENT TO SOLE SOURCE

Metasys® Network Upgrade

Veterans Health Affairs, Network Contracting Office 5, is issuing this Notice of Intent to Sole Source in order to identify any potential sources that have the resources and capabilities to provide license and technical support services. This requirement is defined primary by existing hardware already in use at the Baltimore and Loch Raven VA Medical Centers.

BACKGROUND

Furnish all parts, material, travel/shipping to and from for Metasys network upgrades. Johnson Controls has proprietary rights to their software that operates the equipment listed in the scope. The ability to perform software upgrades and provide priority scheduling for the proprietary equipment is required. The government is contemplating a Firm Fixed Price contract to satisfy this requirement and meet the needs of the Baltimore and Loch Raven VA Medical Centers.

SCOPE

VISN 5 The VA Maryland Health Care System is dedicated to improving the lives of Veterans and their families every day. Our health care teams are deeply experienced and guided by the needs of Veterans, their families, and caregivers. The Building Automation System (BAS) is a cornerstone of general everyday operations on the Veterans Administration Services. BAS monitor systems such as HVAC, boiler operation, programs to switch circulating pumps, compressor controls, and lighting. It was notated by information security and IT/IRM specialist that system vulnerabilities were present in the existing system. The network infrastructure is connected to the internet. Several hardware and software devices must be replaced/upgraded to meet Veterans Administration new policies.

About the sites:

Baltimore VA Medical Center Provides primary care and specialty health services, including mental health services, women s health care, multiple sclerosis treatment, care for Veterans who are blind or have low vision, cancer treatment, physical therapy, chronic pain management, and more.

The Loch Raven VA Community Living & Rehabilitation Center Provides rehabilitation and recreation therapy for our recovering veterans. The main building also provides hospice, nursing home care and care for patients with Alzheimer s. The surrounding campus provides services including mental health care, audiology, care for Veterans who are blind or have low vision, and more.

A.) Scope of Work

Contractor shall furnish the labor and materials described below to replace all current Metasys Generation 3 NxE supervisory engine hardware to all new Metasys Generation 4 SNx supervisory engines running version 12.0 at the VA Baltimore Medical Center and VA Loch Raven Medical Center in Maryland.

Expanded scope includes:

METASYS NxE UPGRADE

Provide, install, program and commission new Metasys SNx supervisory hardware engines to replace the noncompliant NxE hardware for the following systems on the VAMC Baltimore and Loch Raven Metasys BAS network only (listed in below table).

Technical Details:

Current NAE5510-1 engines are running Microsoft Windows XP OS that is no longer supported. Older models will need to be replaced ort patched.

Current NAE5510-2 engines are running Microsoft Windows 2009 OS that is no longer supported. Metasys. Release 11.0 is the last supported major release for NAE55xx-2. These network engines cannot be upgraded to Metasys Release 12.0 or later due to limited memory. Contractor will work with Johnson Controls to continue to patch these models through December 2023. Contractor will recommend replacement as needed.

The NxE2xxx-x, NxE3xxx-x, and NxE4xxx-x network engines cannot upgrade to Metasys Release 10.0 or later because of limited memory. Contractor will find alternative.

Current NCE2560-0 engines are running Microsoft Windows CE Embedded 6.0 that is no longer supported by Microsoft as of 2020. Metasys Gen3 small-capacity network engines will enter the end-of-support phase as of January 1, 2021. Contractor will replace NCE with a new SNE/CGM/XPM combination.

NxE backups will be performed by certified technician, upgraded and re-downloaded to new SNE s. Test and verify communications with customer local IT support.

Replacement described below:

Device Name

IP Address

MAC Address

Model Name

Firmware

NAE-3B-ISO

10.42.200.59

00:10:8D:03:4F:06

MS-NAE3510-2

7.0.0.4400

NAE-BB-ISO

10.42.200.61

00:10:8D:03:4F:0C

MS-NAE3510-2

7.0.0.4400

VALR-B5 AHU Outside Mechanical Rm

10.44.16.24

00:10:8D:01:82:9D

MS-NAE4510-2

9.0.0.4256

NAE-5D

10.42.200.210

00:10:8D:03:5E:23

MS-NAE4510-2

7.0.0.4400

VALR-B1-NAE-1

10.44.16.21

00:10:8D:02:F5:55

MS-NAE4510-2

7.0.0.4400

VALR-B7

10.44.16.20

00:10:8D:03:73:97

MS-NAE4510-2

7.0.0.4400

NAE-4D operates 2D

10.42.200.32

00:80:66:06:6C:4D

MS-NAE5510-1

7.0.0.4400

NAE-4B

10.42.200.15

00:80:66:06:7B:E8

MS-NAE5510-1

9.0.5.7692

NAE-4C

10.42.200.27

00:80:66:06:33:DE

MS-NAE5510-1

9.0.5.7692

NAE-5B 24B, 23A,,23aA

10.42.200.13

00:D0:C9:EB:1D:6D

MS-NAE5510-2

9.0.0.4256

NAE-3C AC17 AC18

10.42.200.33

00:D0:C9:ED:DD:1D

MS-NAE5510-2

9.0.5.7692

NAE-6C AC 29 & 30

10.42.200.60

00:D0:C9:CA:0D:21

MS-NAE5510-2

10.1.0.869

NAE-BB AC#2

10.42.200.67

00:D0:C9:C9:61:BD

MS-NAE5510-2

10.1.0.869

NAE-BC

10.42.200.62

00:D0:C9:EC:8C:CD

MS-NAE5510-2

10.1.0.869

NAE-BD

10.42.200.35

74:FE:48:48:37:5D

MS-NAE5510-3

9.0.3.7679

NAE-3B AC 16 & 15

10.42.200.18

74:FE:48:26:E1:F5

MS-NAE5510-3

9.0.0.4256

nce-7north

10.42.200.30

00:10:8D:05:30:CA

MS-NCE2560-0

7.0.0.4400

VALR-B1-NCE-1

10.44.16.22

00:10:8D:0B:6F:26

MS-NCE2560-0

9.0.7.7978

NCE-1D-2

10.42.200.26

00:10:8D:05:AF:19

MS-NCE2560-0

8.1.0.3024

VALR-B6-NCE-1

10.44.16.29

00:10:8D:04:D3:15

MS-NCE2560-0

7.0.0.4400

NCE-CHILLERS

10.42.200.105

00:10:8D:02:9F:54

MS-NCE2560-0

9.0.7.7978

VALR-B2-NCE-1

10.44.16.25

00:10:8D:04:D3:14

MS-NCE2560-0

7.0.0.4400

OR-NCE-1

10.42.200.11

00:10:8D:02:47:E2

MS-NCE2560-0

7.0.0.4400

BSL-NAE-1

10.42.200.31

00:10:8D:02:05:0B

MS-NCE2561-0

7.0.0.4400

VALROPC-B5 AHU ATTIC

10.44.16.27

00:10:8D:04:BA:A0

MS-NCE2566-0

7.0.0.4400

NAE-6B-1

10.42.200.68

74:FE:48:1E:3B:1F

MS-NAE5510-3

10.1.0.869

Reporting for Duty: When onsite visits are mandated contractor staff shall report for duty to 10 north Green Street Baltimore Maryland, 6th floor engineering suite or Loch Raven Facilities and Engineering Department building located at 3900 Loch raven boulevard, building #4, Room 133 prior to performing any work unless otherwise directed by the COR. The contractors shall review the required tasks and scheduling with the Facilities and Engineering supervisors prior to the start of each workday. The workday hours shall be coordinated with the COR but will generally be 8-hour days depending on the nature of the work required.

Reporting Requirements: Upon completion of work the Contractor shall document services electronically or written in a legible format and provide to the COR. Documentation requirements are to follow Building Automation System Annual Service Contract scope.

Invoicing: Contractor to submit invoicing upon completion of the scope of work. Invoicing will be reviewed by the Contracting Officer Representative (COR) for authenticity. Items not to be billed to this contract will be equipment damage, storage fees, fuel fees, rental costs, unverified hours, travel cost, additional fees, taxes, etc. Invoices will be rejected and be required to be resubmitted if errors are detected.

Ordering Activities and Officers: The Contractor and/or its staff shall not accept any instructions issued by any other person(s) other than the Contracting Officer, the COR, or his/her delegated representative acting within the limits of his/her authority. Purchase of materials will be documented and coordinated through the COR.

Safety and Security Precautions:

The Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees.

Contractor shall provide his/her employees with the necessary safety equipment required for performance of the contract. The contractor shall take precautions regarding fire and safety policies/procedures within VAMC and their associated Clinics.

Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

No flammable liquids shall be stored in non-designated areas or used in the medical center without communication and written approval from the Contracting Officer Representative (COR).

The Contractor and/or its staff shall immediately notify the COR of any existing or potentially unsafe conditions, i.e., frayed electrical cord, dripping, or seeping of fluids.

The Contractor shall receive from the COR a permit for all cutting, welding, soldering, or Hot Work of any kind. All permits shall be prominently displayed during all activities.

All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads.

HAZARDOUS MATERIAL REPORTING:

The Contractor shall maintain hazardous material inventories and material safety data sheets (MSDS) for all hazardous materials (as defined in CFR 1910.120, 40 CFR s 355, 370, & 372) to be stored and used on this Medical Center. Hazardous materials must be inventoried when received and at the project s completion. The amounts used shall be maintained for the project duration.

Hazardous Materials Inventories, Material Safety Data Sheets and material quantities used shall be submitted to the Contracting Officer for approval and copies furnished to the Contracting Officers Technical Representative.

In the event of a spill, Contractor shall immediately notify the Contracting Officer s Technical Representative as well as the Contracting Officer. The Contractor shall be solely responsible for the expense of any cleanup and / or damage resulting of such spill, and the cleanup shall be in accordance with the applicable provisions of 40 CFR Part 761.

Smoking Policy: Smoking is not permitted within the VAMC facilities. Smoking is prohibited on the campus ground or military base. Contractors found smoking in/on campus, in their vehicles will be removed from campus and contractors supervision notified.

Changes. Only those services specified herein are authorized. Services that are not included in the contract shall NOT be provided unless authorized via a modification issued by the Contracting Officer.

Badges and Parking: Contractor personnel are required to wear identification (I. D.) badges issued by the VA Security Office during the entire time they are on the grounds of the VAMC or one of its clinics. It is the responsibility of the Contractor s personnel to park in the appropriate designated parking areas. Parking information is available from the VAMC Security Office. The Government shall not validate or reimburse for parking violations under any circumstance. At the Baltimore 10 North Greene Street locations parking will be as needed. Parking passes are restricted during business hours to patients only in the parking garage. Contractors will find the nearest location to the building. Contractors may not park in non-designated areas. Contractors may temporarily park vehicles closer to buildings for drop off purposes that do not exceed 30 minutes per day. At the Loch Raven Campus, contractors will park along the designated contractors parking area The Alameda. Contractors may temporarily park vehicles closer to buildings for drop off purposes that do not exceed 30 minutes per day unless otherwise discussed with the COR.

National Holidays: Listed below are the eleven national holidays:

New Year s Day

January 1

Martin Luther King s Birthday

Third Monday in January

President s Day

Third Monday in February

Memorial Day

Last Monday in May

Juneteenth

June 19

Independence Day

July 4

Labor Day

First Monday in September

Columbus Day

Second Monday in October

Veterans Day

November 11

Thanksgiving Day

Fourth Thursday in November

Christmas Day

December 25

Also included would be any day specifically declared by the President of the United States of America as a National holiday.

PLACE OF PERFORMANCE

VA Maryland Healthcare

10 North Greene Street

Baltimore, MD 21201

Loch Raven VA Medical Center

3901 Loch Raven Blvd

Baltimore, MD 21218

TRAVEL

N/A

CLASSIFICATION/SECURITY

Unclassified. Security clearance is not required.

GOVERNMENT FURNISHED PROPERTY

None.

INTERESTED & CAPABLE RESPONSES:

NCO 5 is seeking responses from businesses that are interested in this procurement and consider themselves to have the resources, rights, and capabilities necessary to provide these services. Please respond with your:

Business name, business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), person of contact (including telephone number & email address), GSA Contract number if applicable, and DUNS number

Capability statement

Any contractor that feels they can complete the required work listed below must supply tracy.dotson@va.gov an authorized distributor letter with their response to this notice of intent to sole source. If the authorized letter is not sent the response will be discarded.

Responses must be submitted by 3:00 PM (EDT) October 19, 2023. Responses to the information requested above may be submitted via email to tracy.dotson@va.gov.

This Special Notice of Intent to sole source is for planning purposes ONLY. The results of this notice will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses submitted as a result of this notice.