HVAC and electrical upgrades - building 159 pine r

PROJECT TITLE: HVAC AND ELECTRICAL UPGRADES - BUILDING 159 PINE RIDGE AGENCY

Amendment to the Solicitation for the following;

1. Respond to questions submitted by 2/12/20

Is the project sales-tax exempt on equipment & material being used? No

Is 4 days 10 hours possible for the possible for the project? Yes

Does TERO TAX 4% should be added to the BID? Please confirm? Yes, it's an actual line item on the bid sheet

Is Temp HVAC Required for the project? No the BIA will take care of the temporary HVAC

Do they provide office room for the meetings? Yes, there is a conference room that will be available for meetings.

Can we use to EQUAL TO manufacturer equipment for the project? Yes

Can we use to EQUAL TO manufacturer DDC controls for the project? Yes

Any FIRE ALARAM replacement is required for the project? No

Do they provide storage room for the units? No

Who will taken care of the PERMITS? No permits are required. The contractor is responsible for Electrical Inspection.

Is CO-ORDINATION DRAWINGS required for the project? No

2. To provide a copy of the sign in sheet from the pre-bid - Attached

3. To provide the Asbestos Inspection Report - Attached

4. To clarify the phasing of the work

In order to keep the building operational during construction, it will be necessary to phase the project and move people around accordingly. We estimated and confirmed with the building personnel that there is enough swing space to accommodate occupants temporarily during construction and maintain operations throughout. How ever the BIA staff will need to be given a minimum of one week to move prior to construction beginning on any phase of the project. The phasing plan is outlined below and it is important that the primary phases of the project start as soon as the heating season is over (late April) and must be completed prior to the start of the next heating season. The phasing is to be done as two primary phases with three sub phases. Completing all of the work in the boiler room is phase 1. All of this work can be done independently of anything outside the boiler room. The front ends of the new DDC system can be installed to run the boiler room equipment and expanded during the next phase to include the new terminal units.

Phases 2A and 2B will need to have at least some overlap but are split out into different phases due to the nature of the work. Phase 2C can be completed last.

Phase 1: Boiler Room - Approximately 90 days

Phase 2: Terminal Units - Approximately 120 days

2A: Rooms 115-119, 201-205

2B: Rooms 105-126,207-219

2C: Rooms 132-149

5. To add in FAR Clause 52.211-12 and 52.211-13 (by reference)

52.211-12 Liquidated Damages-Construction. (Sept 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of $250.00 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor¿s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Termination clause. (End of clause)