H&E Stainers VISN 22

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
The solicitation number 36C26219Q1243 is issued as a Request for Quotation (RFQ).
The provisions and clauses in this document are in effect through the Federal Acquisition Circular 2005-95, January 19, 2017.
This solicitation is for a full and open competition. The associated NAICS Code is 334516 with business size standard of 1000 employees.
The Government, Veterans Affairs, is seeking to acquire Hematoxylin and Eosin (H & E) Stainer System; one (1) for Southern Arizona VA Healthcare System, two (2) for each Phoenix VA Healthcare System, VA Long Beach Healthcare System and VA Greater Los Angeles Healthcare System, a total of seven (7), meeting the Salient Characteristics.
In accordance with FAR 52.211-6, the technical specifications for this requirement is listed as Brand Name or Equal. Offeror quotes must demonstrate meeting the salient physical, functional, or performance characteristic specified in this solicitation, otherwise will be considered non-responsive.
Salient Characteristics
Fully automated free-standing instrument
Instrument performs all steps required for H & E slide production: Baking, deparaffinization, staining with hematoxylin and eosin, dehydration, clearing, coverslipping with glass coverslips, and drying
Customizable protocols must be available including: H & E staining with coverslipping; baking and deparaffinization prior to off-line staining; dehydrating, clearing and coverslipping off-line stained slides
Instrument must be able to stain minimum of 180 slides per hour
Instrument must offer barcode scanning capabilities
Performs individual slide staining with fresh reagent to prevent tissue cross contamination on slides
Reagents are packaged ready to use to minimize technician handling and eliminate technician error
Reagent levels and expirations are monitored by instrument software
Instrument must offer to read staining reports
Instrument must have positioning for slide insertion
Instrument requires provisions to reduce exposure to harmful chemicals to staff
Instrument provides direct-to-drain waste disposal
On-site training provided for each user
Remote support technology for trouble shooting and training
Must provide installation
The equipment and testing methodology associated with the instrumentation must be approved by the Food and Drug Administration (FDA) to perform the services/ requirements as described and meet the performance characteristics for accuracy and precision as defined by the 1988 Clinical Laboratory Improvement Act (CLIA) and the College of American Pathology (CAP)
A minimum of one-year manufacturer s warranty covering both equipment and service
Vendor must include preventive maintenance visits, visits to site to repair instrument when down, and technical support call line as part of the contract.
Product Information:
Product
Quantity
VENTANA HE 600 System
7
*The Manufacturer is Roche.
Delivery shall occur within 30 days after award to the following FOB destinations:
Delivery Location
Quantity
Southern Arizona VA Healthcare System
3601 S. 6th Avenue
Tucson, AZ 85723
1
Phoenix VA Healthcare System
650 East Indian School Rd
Phoenix, AZ 85012
2
VA Long Beach Healthcare System
5901 East 7th St.
Long Beach, CA 90822
2
VA Greater Los Angeles Healthcare System
11301 Wilshire Blvd
Los Angeles, CA 90073
2
The provision at 52.212-1, Instructions to Offerors Commercial Items, applies to this solicitation.
52.212-2 Evaluation -- Commercial Items (Oct 2014)
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
Lowest price technically acceptable.
Technical acceptability shall be established by review of each submitted quote by the designated technical evaluator(s) and verification that any equal-to items meet the salient characteristics included in this solicitation. Submissions to this solicitation must show clear, compelling and convincing evidence that equal-to items meet all the salient characteristics.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(End of Provision)
52.212-3 -- Offeror Representations and Certifications -- Commercial Items
The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov.
(b)
(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.
(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs __. [Offeror to identify the applicable paragraphs at (c) through (u) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]
[(c) through (u) of the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov.]
(End of Provision)
The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.
The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition.
The following clauses also apply:
52.217-6 -- Option for Increased Quantity. As prescribed in 17.208(d), Option for Increased Quantity (Mar 1989), the Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within 180 days of delivery. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree.
(End of Clause)
52.252-2 Clauses Incorporated by Reference (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):
http://farsite.hill.af.mil/vffara.htm
http://www.acquisition.gov/comp/far/index.html
http://www.va.gov/oal/library/vaar/index.asp
52.209-6
Protecting the government s interest when subcontracting with contractors debarred, suspended, or proposed for debarment
Aug 2013
52.211-6
Brand Name or Equal
August 1999
52.232-33
Payment by electronic funds transfer system for award management
Jul 2013
52.232-40
Providing accelerated payments to small business subcontractors
Dec 2013
52.233-1
Disputes
May 2014
52.233-3
Protest after award
Aug 1996
852.203-70
Commercial advertising
Jan 2008
852.232-72
Electronic submission of payment requests
Nov 2012
852.237-70
Contractor responsibilities
Apr 1984
All offeror quotes for this solicitation must be received electronically through email to Won Chae at won.chae@va.gov no later than August 29, 2019, 1:00 PM PST. Ensure to reference solicitation number 36C26219Q1243 within subject line of the email. Any offeror quotes received after the prescribed date/time shall be considered non-responsive and will not be considered for award.
Any questions regarding this solicitation must be received electronically through email to Won Chae at won.chae@va.gov no later than August 26, 2019, 1:00 PM PST. Ensure to reference solicitation number 36C26219Q1243 within subject line of the email..