Haas Computer Numerically Controlled (CNC) Machine Preventive Maintenance

PRE-SOLICITATION NOTICE

This Notice is published as a sole source announcement under the statutory 41 U.S.C. 1901 as implemented by FAR Part 13.501 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. The Army Contracting Command, APG, Tobyhanna Division, Tobyhanna, PA 18466, intends to solicit and award a hybrid firm fixed-price and time and materials services contract with Phillips Corporation/Federal Division, 7390 Coca Cola Drive (Suite 200), Hanover, MD 21076, as the sole source and exclusive distributor of Haas Computer Numerically Controlled (CNC) machine tools and any associated factory certified service, training and applications work at Tobyhanna Army Depot (TYAD). This notice of intent is not a request for competitive proposals. 

The Solicitation will be in accordance with FAR Part 12, Acquisition of Commercial Items and FAR Part 13.5, "Simplified Procedures for Certain Commercial Items" and therefore will utilize simplified procedures for soliciting competition, evaluation, award documentation and notification that comply with FAR 13.1.

The NAICS Code is 811310 and the size standard is 500 employees. The Product Service Code is J034.

The following draft document is attached and may be updated, revised or changed throughout the Solicitation period.  The Government is not responsible for any costs incurred for contractor’s time or materials expended in preparing information/response to this Pre-Solicitation Notice and any subsequent Solicitation.

Draft Performance Work Statement (PWS) (Atch 1)

Required Capabilities:

Contractor will perform preventative maintenance to ensure all the CNC machines remain in good working condition according to factory recommended guidelines. These machines operate at very tight tolerances to ensure the products being manufactured are in accordance with precise product specifications. To ensure the tolerances are maintained, some elements of the preventative maintenance are Comprehensive Checks, Vibration Analysis, Drawbar Force Test, Geometry Inspection and Renishaw Ball Bar Test.

Phillips Corporation/Federal Division is the sole and exclusive distributor of Haas CNC machine tools and any associated factory certified service, training and applications work for U.S. Government facilities which includes any factory certified service related contracts, maintenance agreements, training and applications work on Haas Equipment. Haas machine and components are warranted by manufacturer against defects in material and workmanship. Additionally, all out of warranty repair parts carry a warranty, provided the repair is performed by a Haas certified technician. Only repairs performed by a Haas certified technician will be warranted.

Due to the complexity and proprietary nature of the Haas Machines, authorized service providers must be used to service and maintain this specialized equipment. Unauthorized parts and service would cause technical problems to include parts not meeting OEM specifications causing manufactured products to not meet quality standards; technicians not having the proper training to diagnose technical problems; and the inability of the provider to obtain and install software updates. If this service is not provided, it is certain that the affected machines will not be serviced per manufacturer recommendations with authorized service technicians and OEM approved replacement parts. These machines will become inoperable and production schedules will be affected.

This requirement includes three additional original equipment manufacturers (OEM) consolidated into this requirement, nine (9) machines (Bridgeport, Doosan & Hardinge).

The estimated period of performance consists of one (1) Base Year of 12 months and two (2) 12-month option years, if exercised by the Government,with performance estimated to commence in August 2021.

All data received in response to this Pre-Solicitation Notice that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.

All responses must be submitted to the contract specialist identified below. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Pre-Solicitation Notice. All information contained within this Notice is subject to change.

This notice of intent is not a request for competitive proposals.

Any responsible contractor believing they can provide the services and is an authorized service provider for all OEMs, shall submit a capability statement detailing their capability of meeting the Government’s requirement which will be reviewed for consideration. Information shall be submitted to the Contract Specialist identified below within six (6) calendar days of this notice. Please provide information/comments by closing date of this Pre-Solicitation Notice, 6/22/21, noon, EST. All information contained within this Pre-Solicitation Notification is subject to change. Point of contact is Cheryl A. Saylock, Contract Specialist, email cheryl.a.saylock.civ@mail.mil. No phone calls will be accepted.