H339--Elevator Test Inspection

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the

offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter

or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to

the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print)

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)

1

2

0001

605-21-1-6022-0002

00262

Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

00262

Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

To all Offerors/Bidders

36C26221Q0001

09-09-2020

X

X

X

1

This amendment is issued to post the RFIs and VA Responses.

All other terms and conditions remain unchanged.

Page 2 of 2

RFIs

Solicitation 36C26221Q0001 Elevator Inspections VA Loma Linda

1. Please identify when the Five-Year Test and Rapture Valve Tests are due.

VA Response. The last Five (5) Year Full Load Safety Tests were performed at VA Loma Linda in December 2016. They are due in December 2021. The Annual Elevator Safety Test are due in December 2020.

1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

1.A. Project Title: VA Loma Linda Elevator Inspections

1.B. Description: VA Loma Linda Healthcare System has a requirement for elevator inspections in accordance with the American Society of Mechanical Engineers (ASME) Safety Code for Elevators and Escalators (ANSI ASME Al7.1).

1.C. Project Location: VA Loma Linda Healthcare System, 11201 Benton Street, Loma Linda, CA 92357

1.D. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26210Q0001.

1.E. Set Aside: This solicitation is 100% set aside for Service-Disabled Veteran Owned Small Businesses IAW Public Law 109-461, 38 USC Section 8127

1.F. Applicable NAICS code: 541350, Building Inspection Services.

1.G. Small Business Size Standard: $8 Million

1.H. Type of Contract: Firm Fixed Price

1.I. Period of Performance: Base year + up to four option years

1.J. Wage Determination: SCA Wage Determination No. WD 2015-5630, rev 14

1K. Key solicitation milestones are:

1.K.1. A site survey will be conducted at 1000 am Tuesday, August 25, 2020. Participants will meet at the employee entrance by the parking structure, on the South east side of hospital and left of the loading dock. All participants must have face covering and practice social distancing. Please email peter.kim33@va.gov to indicate that you are participating in the site survey

1.K.2. Submit any questions regarding this procurement via email to peter.kim33@va.gov no later than 1000 am Thursday, September 3, 2020. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephonic questions will not be accepted or returned. RFI responses will be responded to as necessary in amendment format which will be posted on beta.sam.gov

1.K.3. Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 2 via email no later than 1000 am Tuesday September 15, 2020 to peter.kim33@va.gov. Ensure the following are completed and/or included in the quote packet:

1.K.3.A. Vendor Information

1.K.3.B. Acknowledgement of amendments

1.K.3.C. Concurrence/non-concurrence with solicitation terms, conditions, and provisions

1.K.3.D. Schedule of services

1.K.3.E. Documentation demonstrating 5 years of experience providing elevator inspection services

2. Statement of Work.

2.A. Objectives. Contractor shall provide all inspections, engineering, management, supervision, manpower, materials, supplies, equipment, travel and all costs to and from, so as to plan, schedule, coordinate and assure effective performance of all inspections services for the elevators and other vertical transport equipment of the VA Loma Linda Healthcare System.

2.A. Specific Tasks.

2.A.1. Safety Inspections - The contractor shall conduct no-load, full-load and special tests as required by A17.1 and A17,2, which shall be conducted by the elevator maintenance contractor.

2.A.1.A. The tests shall include all semi-annual and annual tests as recommended under A17.1andA17.2.

2.A.1.B. The semi-annual inspection shall be completed within 180 days of the previous inspection.

2.A.1.C. The Certification of Elevator Inspection shall be used to document the certification of the elevators.

2.A.2. Maintenance/Safety Inspections - Semi-annual maintenance inspections shall be performed by the contractor on each elevator and its components.

2.A.2.A. An Elevator Inspection Report shall be used to document the results of each inspection.

2.A.2.B. In addition to using the standards in the A17.1 and A17.2 Codes, the inspection contractor shall assure that the maintenance contractor's preventative maintenance check charts are up to date and correctly annotated and shall inspect the Elevator Equipment for evidence of proper maintenance, adjustment and repair.

2.A.2.C. Deficiencies shall be recorded in the remarks area of the inspection form.

2.A.3. Elevator Inspection Schedules - In order to minimize interruption of, or interference with Government business, the contractor shall arrange a specific time and date for each inspection visit with the Contracting Officer's Representative (COR).

2.A.3.A. All inspections shall be coordinated at least three weeks in advance with the COR.

2.A.3.B. Unless otherwise coordinated with the COR, all work under the contract shall be performed during regular working hours/regular working days (7:00 am through 3:30 pm, Monday through Friday, excluding federal holidays).

2.A.3.C. If the COR coordinates inspections to occur outside of regular working hours/regular working days to minimize interruption of or interference with Government business, such work shall be done at scheduled pricing at no additional cost to the Government.

2.A.4. Any condition found affecting the immediate safety of passengers or elevator equipment shall be reported verbally immediately to the COR. Within 24 hours, a written report clearly listing the defects found and the recommended corrective action shall be submitted to the COR. A copy of the report shall also be provided to the Contracting Officer.

2.A.5. Upon completion of each inspection, the inspection contractor shall obtain the signature of the COR on the Elevator Inspection Report.

2.A.5.A. This report may be handwritten at the time of the inspection but must be submitted in typed format within two weeks of the inspection.

2.A.5.B. During the annual routine inspections, the inspector shall have prepared the Certificate of Elevator Inspection and shall furnish the signed certificate to the COR.

2.A.5.C. The contract inspector shall meet with the COR at the start of each inspection visit to review the status of the elevator system.

2.A.5.D. The COR will provide all necessary elevator maintenance documentation to the inspector for use during the inspection visit.

2.A.5.E. The inspection contractor shall meet with the COR at the conclusion of the inspection to present findings.

2.A.5.F. The inspector shall detail any problem areas encountered, and present recommended solutions to any problems discovered.

2.A.6. Schedule of Reports.

Submission

Due Date

Finding of Emergency Condition

Immediately, verbally Within 24

Failure of Inspection

Immediately, verbally

Inspection

Within 2 weeks of

Certificate of Elevator Inspections

Within 2 weeks of

2.A.7. List of Systems

Â

Â

Bldg #

Elevator Number

Rated Capacity

Â

Â

Â

Clin #

Elevator Type

Pounds

Persons

Stops

Openings

Speed (FPM)

Manufacturer

Year Installed

126

Gearless Traction

2

P-1

4000

20

4

4

350

MCE

2010

127

Gearless Traction

2

P-2

4000

20

4

4

350

MCE

2010

128

Gearless Traction

2

S-1

5000

25

4

4

350

MCE

2010

129

Gearless Traction

2

S-2

5000

25

4

4

350

MCE

2005

130

Gearless Traction

2

S-3

5000

25

4

4

350

MCE

2005

131

Gearless Traction

2

S-4

5000

25

4

4

350

MCE

2005

132

Gearless Traction

2

S-5

5000

25

4

4

350

MCE

2010

133

Gearless Traction

2

S-6

5000

3

4

4

350

MCE

2010

134

Geared Traction

2

S-7

5000

3

4

4

350

MCE

2010

135

Geared Traction

2

S-8

5000

25

4

4

350

MCE

2010

136

Gearless Traction

2

T-1

6000

38

4

4

200

MCE

2015

137

Cartlift Traction

2

T-2

500

NA

2

2

100

DA Matot

2010

138

Cartlift Traction

2

T-3

500

NA

2

2

100

DA Matot

2010

139

Gearless Traction

2

T-4

9000

52

4

4

200

MCE

2015

140

Hydraulic

2

F-1

5000

25

3

3

100

Montgomery

1989

141

Dumbwaiter

2

DW-1

500

NA

2

2

100

DA Matot

1977

142

Hydraulic

Parking Garage

PG-1

400

22

4

4

100

MCE

2009

143

Gearless Traction

2

P-3

4000

20

4

4

350

MCE

2012

144

Hydraulic

2

MT

4000

0

2

2

25

AJAY

2012

Gearless MRL

20

PB1

3500

21

2

2

200

Otis

2016

Gearless Traction

32

BH1

4000

20

2

2

200

MCE

2015

Hydraulic

31

CB1

4000

20

2

2

100

Thyssenkrupp

2016

2.A.8. Government Re-Inspections and Tests - All inspections and other services may be subject to re-inspection, examination and test by Government inspectors at any and all times during the course of the work and at all and any places where such work is being carried on. The Government shall have the right to reject defective inspections or reports. Rejected items shall he satisfactorily corrected and/or replaced without additional expense to the Government.

2.B. Contractor Qualifications.

2.B.1. Contractor must have at least 5 years of experience providing elevator inspection services.

2.B.2. Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA) safety card.

2.B.3. Inspectors provided by the contractor under this contract must possess current ASME-QEI (American Society of Mechanical Engineers - Qualified Elevator Inspector) certification. The inspector must provide a copy of a current certificate before the inspector begins any inspection under this contract.

2.C. General Requirements

2.C.1. Rules of the Station: Contractor shall comply with all rules of the facility, including security badging, non-smoking and privacy, and reporting to the COR upon arrival at the facility.

2.C.2. Smoking Policy. Smoking is strictly prohibited on the grounds of any VHA facility. Per VHA Directive 1085 dated March 5, 2019, it is VHA policy that all VHA health care facilities, including hospitals, community clinics, administrative offices and Vet Centers, will be smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019. There will no longer be designated smoking areas.

2.C.3. Contractor shall obtain a Contractor I.D. Badge from the VA police. All Contractor personnel are required to wear I.D Badge during the entire time on VA campus.

2.C.4. Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court.

2.D. Performance Monitoring. The Contracting Office Representative (COR) will monitor contractor performance. The COR will certify the work was done in accordance with the SOW. COR will inspect the system once the service has been completed and the system is returned to normal operation. The Contractor shall comply with all applicable regulations and guidelines of the Joint Commission (JC), Occupational Safety and Health Administration (OSHA), California Public Utility Commission and/or any other pertinent federal, state, and local policies relating to the herein mentioned work. All tasks accomplished by the Contractor personnel shall be performed to preclude damage or defacement to patient or Government-owned property, equipment and facilities. The Contractor shall report any damage caused by the Contractor personnel to the COR. The Contractor shall replace items or repair property, equipment or facilities to previous condition, if the Contractor is determined to be at fault for the damage.

2.E. Work Hours: Normal Working hours are 7:0am to 3:30pm, Monday thru Friday

2.E.1 The Vendor is not required to provide service on the following National holidays, nor shall the Vendor be paid for these holidays. The following national holidays observed by the Federal Government:

New Year s Day 1 January

Martin Luther King s Birthday Third Monday in January

President s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day 4th Thursday in November

Christmas Day 25 December

If a holiday falls on Sunday, the following Monday shall be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government agencies. Also included would be any day specifically declared by the President of the United States.

2.F. Changes to contract: Only those services specified herein are authorized. Changes to the contract are not authorized and reimbursement shall not be made for any work services performed outside the scope of this contract, unless prior authorization is obtained in writing from the Contracting Officer.

2.G. Safety

2.G.1. All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering on VA property shall comply with applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract.

2.G.2. Contractor shall perform work in strict accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel, or damage to Government equipment. Every effort shall be made to safeguard human life and property.

2.G.3. Contractor shall comply with all applicable Federal, State, and local requirements regarding workers health and safety. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR), Parts 1910 and 1926, NFPA 70E, Article 130.7 29 CFR 1910.132(d)(1)(iii), 29CFR1910.137

2.G.4. Contractor shall provide all necessary tools, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely.

2.G.5. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employee s fault or negligence. Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government.

2.H. Insurance Coverage.

2.H.1. The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee s Public Liability Insurance in accordance with Federal and State of California and/or Nevada laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract.

2.H.2. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

2.H.3. Before commencing work under this contract, the Contracting Officer shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer.

2.H.4. Contractor is required to provide copies of proof of Workers Compensation and Employee Public Liability Insurance within fifteen (15) calendar days after notification of contract award.

3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07 effective August 3, 2020. The following provisions and clauses apply to this solicitation and can be found in enclosure 1.

3.A. FAR 52.212-1, Instructions to Offerors Commercial Items

3.B. FAR 52.212-2, Evaluation Commercial Items

3.C. FAR 52.212-4, Contract Terms and Conditions Commercial Items

3.D. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders Commercial Items

3.E. VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside

3.F. VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance

3.G. FAR 52.233-2, Service of Protest

3.H. VAAR 852.233-70, Protest Content/Alternative Dispute Resolution

3.I. VAAR 852.233-71, Alternative Protest Procedure