FCI Marion - Repair Cooler
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 15BFA025Q00000295
- Agency
- BOP Field Acquisition Office Regional Offices, Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Marion, Illinois 62959, United States
- Points of contact
-
- Luke Bonner lbonner@bop.gov (606) 929-4086
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Bureau of Prisons Field Acquisition Office is seeking contractors to remove and dispose of existing outdoor condenser and indoor evaporator assemblies at Federal Correctional Institution Marion, followed by installation of new refrigeration equipment including a 4.5-ton minimum efficiency outdoor condenser unit and 3-fan evaporator system. The project requires proper disconnection and disposal of refrigerant in accordance with EPA/DOT guidelines, complete electrical work including new 208V 3-phase disconnect, and installation of digital electronic thermostat and associated components. All contractors must undergo criminal history background checks and attend a mandatory site visit scheduled for October 2, 2025 at 9:00 am CDT, with authorization forms due by September 25, 2025 at 12:00 pm CDT. The contract will be structured as a Firm-Fixed-Price arrangement and evaluated using the Lowest Price - Technically Acceptable (LPTA) method. Quotes are due October 7, 2025, and must be submitted electronically via email to the contracting office.
This solicitation is designated as a 100% small business set-aside under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19 million in annual receipts. The project timeline requires completion within 30 calendar days from contract award, allowing adequate time for material procurement, installation work, punch list completion, and contractor demobilization. Work will be performed at Federal Correctional Institution Marion located at 4500 Prison Road, Marion, Illinois 62959, requiring strict compliance with facility security procedures and safety protocols specific to the correctional environment. The contractor must coordinate all activities within the secure facility while maintaining appropriate clearances and following all Bureau of Prisons operational requirements. No incumbent contractor information or specific budget ranges were disclosed in the solicitation materials.
Notice text
Attached is a solicitation package prepared by the Federal Bureau of Prisons, Field Acquisition Office, for the removal and disposal of the existing outdoor condenser unit assembly and indoor evaporator assembly, including proper disconnection and disposal of refrigerant in accordance with EPA/DOT guidelines. B&F project 25Z4AC7 has been established for Repair Cooler at FCI Marion. It is anticipated from time of award to completion of the project a performance period of 30 calendar days is required. The time frame allotted will allow adequate time for materials to be ordered and delivered on site, the work to be completed, the completion of punch list items, and demobilization of contractors and their equipment. This package contains all necessary information to submit a quote.
A site visit will be held at Federal Correctional Institution (FCI) Marion, 4500 Prison Road, Marion, IL 62959, on Thursday, October 2, 2025 at 9:00 am CDT. Attendance is strongly encouraged to inspect the work site and to clarify any questions regarding the Statement of Work. Criminal History Checks will be required for participants attending this conference. The authorization for release of information (Form BP-A0660 Criminal History Check, attached) shall be completed for each attendee and submitted to Cassie Hanbaum at chanbaum@bop.gov no later then September 25, 2025 at 12:00 pm CDT. Photo identification will be required on the day of the visit. Late or unregistered attendees will not be admitted. All visitors must comply with FCI Marion's security procedures.
The contract type will be Firm-Fixed-Price (FFP). The Government reserves the right to award to the responsible vendor(s) whose offer conforms to the solicitation and is considered most advantageous to the Government. The evaluation criteria will follow the Lowest Price – Technically Acceptable (LPTA) method, where price and technical acceptability will be evaluated equally.
Quoters should consider all information provided herein when submitting quotes. Please carefully follow all instructions located in the solicitation package concerning the content, format and submission of your quotes.
All potential quoters are advised that this solicitation includes the provision at FAR 52.204-7, System for Award Management (SAM),
of this provision requires that all quoters doing business with the Federal Government to be registered in the SAM database. Quoters should include their Unique Entity Identifier (UEI) in their quotes. The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardees’ UEI into the SAM database. Failure to complete the registration
procedures outlined in this clause may result in elimination from consideration for award. For the purposes of this solicitation, all
quoters SAM registration should include NAICS code 238220. If you have questions about the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your quote, a local Procurement Technical
Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptacus.org. Please ensure you review and complete the following sections of the solicitation:
1. FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)
2. FAR 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024)
3. Section 5.1 Quote Submission Requirements and Instructions. Quotes shall be received on or before the deadline specified on
Page 1, in Block 8 of the solicitation. Quotes shall be submitted electronically via email to lbonner@bop.gov in pdf format only and
will be deemed received at the time as indicated on the email notification. Faxed and hand delivered quotes will not be accepted.
Please submit any questions you may have in writing no later than 1 week prior to the solicitation closing date. Questions may be
submitted via email to lbonner@bop.gov.
Attachments
| File | Type | Posted |
|---|---|---|
| WD.pdf | ||
| Pictures.pdf | ||
| 15BFA025Q00000295.pdf | ||
| 1 - Criminal History Check Form.pdf | ||
| Specifications.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| FCI Marion - Repair Cooler | Award Notice | |
| FCI Marion - Repair Cooler | Solicitation |
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