Facilities Maintenance Services

Added: Mar 01, 2017 1:29 pm Control No. MICC 2017-19
Contractor: TC&S/F-W, LLC
Service: Facilities Maintenance
Version - MAY 2016 FOR OFFICIAL USE ONLY
JUSTIFICATION REVIEW DOCUMENT
FAR PART 6 JUSTIFICATION AND APPROVAL FOR OTHER THAN
FULL AND OPEN COMPETITION
Program: Contract Extension for the Fort Leonard Wood Directorate of Public Works'
Facilities Maintenance Contract for Fort Leonard Wood, MO and the Lake of the Ozarks
Army Recreation Area (LORA)
Authority: 10 U.S.C. 2304(c)(2) as implemented by FAR Part 6.302-2 -- Unusual and
Compelling Urgency
Amount:
Prepared by:
Contract Specialist:
JC Mitchell DSN: 581-0263
Contract Specialist Date: 12 January 2017
Email: jeffery.c.mitchell2.civ@mail.mil
Procuring Contracting Officer:
James E. Tucker DSN: 581-0257
Director MICC-LW Date: 12 January 2017
Email: james.e.tucker1.civ@mail.mil
Lead Counsel:
Jeffrey H. Rohrer DSN: 581-0626
Contract and Fiscal Law Attorney Date: 12 January 2017
Email: jeffrey.h.rohrer.civ@mail.mil
Technical Representative:
Angie L. Gable DSN: 581-3463
Branch Chief, Directorate of Public Works Date: 12 January 2017
Email: angie.l.gable.civ@mail.mil
(b) (4)
Control No. MICC 2017-19
Contractor: TC&S/F-W, LLC
Service: Facilities Maintenance
Version - MAY 2016 FOR OFFICIAL USE ONLY
Reviews: I have reviewed this justification and find it adequate to support Other than
Full and Open Competition.
Contracting Officer:
James E. Tucker DSN: 581-0257
_________________________________________ Date: See Digital Signature
Legal Counsel:
Jeffrey H. Rohrer DSN: 581-0626
_________________________________________ Date: See Digital Signature
Small Business Specialist, Small Business Programs:
David M. Hale DSN: 581-0260
_________________________________________ Date: See Digital Signature
MICC Director, Fort Leonard Wood:
James E. Tucker DSN: 581-0257
_________________________________________ Date: See Digital Signature
TUCKER.JAME
S.E.1143509610
Digitally signed by
TUCKER.JAMES.E.1143509610
DN: c=US, o=U.S. Government, ou=DoD,
ou=PKI, ou=USA,
cn=TUCKER.JAMES.E.1143509610
Date: 2017.01.12 15:25:22 -06'00'
ROHRER.JEFFREY.
HOWARD.107718533
6
Digitally signed by
ROHRER.JEFFREY.HOWARD.1077185336
DN: c=US, o=U.S. Government, ou=DoD,
ou=PKI, ou=USA,
cn=ROHRER.JEFFREY.HOWARD.1077185336
Date: 2017.01.12 14:23:52 -06'00'
HALE.DAVID.MIC
HAEL.1017803480
Digitally signed by
HALE.DAVID.MICHAEL.1017803480
DN: c=US, o=U.S. Government, ou=DoD,
ou=PKI, ou=USA,
cn=HALE.DAVID.MICHAEL.1017803480
Date: 2017.01.17 07:06:06 -06'00'
TUCKER.JAME
S.E.1143509610
Digitally signed by
TUCKER.JAMES.E.1143509610
DN: c=US, o=U.S. Government, ou=DoD,
ou=PKI, ou=USA,
cn=TUCKER.JAMES.E.1143509610
Date: 2017.01.12 15:25:43 -06'00'
Control No. MICC 2017-19
Contractor: TC&S/F-W, LLC
Service: Facilities Maintenance
Version - MAY 2016 FOR OFFICIAL USE ONLY
FAR Part 6 Justification and Approval for Other than
Full and Open Competition
1. Contracting Activity: Mission and Installation Contracting Command (MICC) Fort
Leonard Wood, 8112 Nebraska Avenue, Fort Leonard Wood, Missouri 65473.
2. Description of Action: The Fort Leonard Wood Directorate of Public Works requests
a cost plus award fee / firm fixed price six- month extension of the Facilities Maintenance
Contract with TC&S/F-W, LLC to meet the maintenance requirement for Fort Leonard
Wood, Missouri and Lake of the Ozarks Recreation Area (LORA) in accordance with
FAR 52.217-8. This action will be awarded as a modification to the existing contract,
W911S7-12-D-0002. The Government projects award by 31 January 2017 and fiscal
year 2017, Operations and Maintenance funds will be used.
An acquisition plan is not required because this procurement does not meet the
threshold at Defense Federal Acquisition Regulation Supplement 207.103(d)(i)(B)."
3. Description of Supplies/Services: Under the contemplated modification, the
contractor shall continue to provide services consisting of all planning, programming,
administration, management and execution necessary to provide maintenance, repair,
incidental improvements and minor construction and perform related services as
specified. The Contractor shall conduct work in accordance with the contract and all
applicable federal state and local laws, regulations, codes or directives. The Contractor
shall ensure all work meets critical reliability rates or tolerances specified in the Quality
Assurance Surveillance Plan (QASP) or included in applicable referenced documents.
The Contractor shall perform all related Contractor administrative services required to
perform work such as supply, quality control (QC), shop operation, libraries of
documents to include federal, state and local regulations, codes, laws, technical
manuals, Industrial Standards and recommendations, which are necessary and related
to functions being performed.
Period of Performance: 1 February 2017 to 31 July 2017
Total Value:
4. Authority Cited: 10 U.S.C. 2304(c)(2) as implemented by FAR Part 6.302-2 Unusual
and Compelling Urgency
5. Reason for Authority Cited: Services are available only from the TC&S/F-W, LLC for
services described above. Award to any other source would result in substantial
duplication of costs to the government which is not expected to be recovered through
competition. The extension to the Facility Maintenance Contract must be issued on a
sole-source basis in the interest of time, economy and efficiency as it will allow the
(b) (4)
Control No. MICC 2017-19
Contractor: TC&S/F-W, LLC
Service: Facilities Maintenance
Version - MAY 2016 FOR OFFICIAL USE ONLY
unabated execution of facility maintenance services through the end of the extension
period.
a. As described at FAR 6.302-2(a)(2), when the agency's need for the supplies or
services is of such an unusual and compelling urgency that the Government would be
seriously injured unless the agency is permitted to limit the number of sources from
which it solicits bids or proposals, full and open competition need not be provided for.
b. Alternatives:
1) Suspension of Operation. Without facility maintenance services the installation
cannot operate. The installation would have to be closed. Facility maintenance services
cannot be acquired economically for Fort Leonard Wood and LORA within time
constraints without utilizing the services of TC&S/F-W, LLC. Closing the installation is not
considered a feasible option.
2) Use of In-House Resources. There are no in house resources capable of satisfying
the requirement of Fort Leonard Wood and LORA's facility maintenance requirements.
3) Solicitation Using Full and Open Competition. A re-procurement package has
been developed and is being processed by MICC FDO Eustis for the acquisition of a long
term (up to 5 year), fully competed Facility Maintenance contract.
c. There is currently no other source that can provide the immediate capabilities
necessary to meet the total requirements provided by the in place contractor.
6. Efforts to Obtain Competition: This action will not require a synopsis due to the
proposed contract action being made under the terms of an existing contract that was
previously synopsized in sufficient detail to comply with the requirements of FAR 5.207
with respect to the current proposed contract action IAW FAR 5.202(a)(11).
7. Actions to Increase Competition: A re-procurement package has been developed and
is being processed by MICC FDO Eustis for the acquisition of a long term (up to 5 year), fully
competed Facility Maintenance contract.
8. Market Research: As a result of the short performance period of the requirement, no
market research was conducted for this six month extension.
9. Interested Sources: There are no interested sources other than the incumbent
Contractor who can provide services as detailed without a substantial phase-in period during
which services would be suspended resulting in mission failure.
10. Other Facts:
a. Procurement History:
1) The current contract expires 31 January 2017 and TC&S/F-W, LLC capability
Control No. MICC 2017-19
Contractor: TC&S/F-W, LLC
Service: Facilities Maintenance
Version - MAY 2016 FOR OFFICIAL USE ONLY
must be maintained to support the Fort Leonard Wood and LORA's missions. Although
FAR 52.217-8 was incorporated into the subject contract at Solicitation, the Contracting
Officer cannot determine that it was evaluated prior to award, therefore requiring a
Justification and Approval for a six month extension of services.
2) Procurement History: Fort Leonard Wood has procured facilities maintenance
services through TC&S/F-W LLC since 2012. The requirement was competed and a full
source selection and evaluation was performed. A Cost-Plus Contract was awarded
based on lowest price found to be technically acceptable.
3) Subcontracting Competition. The incumbent is a Small Business.
(End of page)
Control No. MICC 2017-19
Contractor: TC&S/F-W, LLC
Service: Facilities Maintenance
Version - MAY 2016 FOR OFFICIAL USE ONLY
11. Technical Certification: I certify that the supporting data under my cognizance
which are included in the justification are accurate and complete to the best of my
knowledge and belief.
________________________________________ Date: See Digital Signature
Angie L. Gable
Branch Chief, Directorate of Public Works
12. Requirements Certification: I certify that the supporting data under my cognizance
which are included in the justification are accurate and complete to the best of my
knowledge and belief.
________________________________________ Date: See Digital Signature
Angie L. Gable
Branch Chief, Directorate of Public Works
13. Fair and Reasonable Cost Determination: "I hereby determine that the anticipated
price for this contract action will be fair and reasonable. The techniques identified at FAR
15.404-1(b)(2)(ii) will be used to ensure award will be at fair and reasonable prices. The
Contracting Officer will ensure that final orders issued against this contract shall be fair
and reasonable through comparison of historical costs paid, comparison of independent
Government Cost Estimates (IGCE), and analysis of data other than certified cost or
pricing data."
________________________________________ Date: See Digital Signature
James E. Tucker
Director, MICC-Leonard Wood
Procuring Contracting Officer
14. Contracting Officer Certification: "I certify that this J&A is accurate and complete to
the best of my knowledge and belief."
________________________________________ Date: See Digital Signature
James E. Tucker
Director, MICC-Leonard Wood
Procuring Contracting Officer
GABLE.ANGIE
.L.1282953966
Digitally signed by
GABLE.ANGIE.L.1282953966
DN: c=US, o=U.S. Government, ou=DoD,
ou=PKI, ou=USA,
cn=GABLE.ANGIE.L.1282953966
Date: 2017.01.13 08:25:41 -06'00'
GABLE.ANGIE
.L.1282953966
Digitally signed by
GABLE.ANGIE.L.1282953966
DN: c=US, o=U.S. Government, ou=DoD,
ou=PKI, ou=USA,
cn=GABLE.ANGIE.L.1282953966
Date: 2017.01.13 08:25:57 -06'00'
TUCKER.JAME
S.E.1143509610
Digitally signed by
TUCKER.JAMES.E.1143509610
DN: c=US, o=U.S. Government, ou=DoD,
ou=PKI, ou=USA,
cn=TUCKER.JAMES.E.1143509610
Date: 2017.01.12 15:26:09 -06'00'
TUCKER.JAME
S.E.1143509610
Digitally signed by
TUCKER.JAMES.E.1143509610
DN: c=US, o=U.S. Government,
ou=DoD, ou=PKI, ou=USA,
cn=TUCKER.JAMES.E.1143509610
Date: 2017.01.12 15:26:29 -06'00'
Control No. MICC 2017-19
Contractor: TC&S/F-W, LLC
Service: Facilities Maintenance
Version - MAY 2016 FOR OFFICIAL USE ONLY
Approval
Based on the foregoing justification, I hereby approve the procurement of the six-month
extension of the Fort Leonard Wood Facilities Maintenance Contract to meet the facility
maintenance requirements of Fort Leonard Wood, Missouri and the Lake of the Ozarks
Recreation Area pursuant to the authority of 10 U.S.C. 2304(c)(2) as implemented by
FAR Part 6.302-2 Unusual and Compelling Urgency, subject to availability of funds, and
provided that the services or property herein described have otherwise been authorized
for acquisition.
_____________________________________________
SCOTT D. KUKES
Special Advocate for Competition
US Army Mission and Installation Contracting Command, Fort Sam Houston, TX
KUKES.SCOTT.D
EAN.1151934346
Digitally signed by
KUKES.SCOTT.DEAN.1151934346
DN: c=US, o=U.S. Government, ou=DoD,
ou=PKI, ou=USA,
cn=KUKES.SCOTT.DEAN.1151934346
Date: 2017.01.17 11:01:08 -06'00'