Engineering fabrication services

Added: May 25, 2012 4:33 pm Modified: Jul 05, 2012 3:23 pmTrack Changes This is Modification 6 to the synopsis entitled Engineering Fabrication Services (EFS), NNJ12414076R, which was posted on May 25, 2012. The purpose of this modification is to address questions asked about the Draft SOW and DRDs. Question 1: In the synopsis dated May 25, 2012, the Government states: The base ordering period is February 1, 2013 to January 31, 2016. A single, two-year option will be established from February 1, 2016 to January 31, 2017. Should the two-year option run from 2016 to 2018? Answer 1: Yes, the two-year option will run from February 1, 2016 through Jan 31, 2018. Question 2: Would the Government consider hosting the Pre-Proposal conference before the Final Request for Proposal instead of the currently scheduled 1 weeks after final RFP release, which is only 3 weeks before proposals are due? Answer 2: The pre-proposal conference will be held on July 16, 2012. At this time, the schedule will remain the same. Any changes to the schedule will be posted on the Engineering Fabrication Services (EFS) website. Question 3: In the synopsis dated May 25, 2012, the Government states that: This contract will be a 100% Indefinite Delivery, Indefinite Quantity (IDIQ), Cost-reimbursement contract. Will the offeror be provided a Task Order for Program Management and Administrative tasks listed in SOW 1.0 and in particular, SOW 1.1, INNOVATION? A 100% IDIQ environment may tend to limit an offerors approach to contract management and innovation. Answer 3: The Offeror will be provided a Task Order for Program Management and Administrative Tasks listed in the SOW 1.0, however the offeror is free to propose alternate approaches which reduce cost or increase performance/value to the Government. Question 4: Please verify whether the contractor must be AS9100 registered or compliant; especially with regard to wording in SOWs 1.13 and 2.0. Answer 4: Contractor does not have to be AS9100 registered. However, the contractor shall be compliant with the requirements of AS9100. Question 5: For Supply Chain / Outsource Supplier purposes, is ITAR registration required? Answer 5: ITAR registration is not required. However, the Contractor Supply Chain shall be expected to adhere to US Export Control requirements. Question 6: SOW 1.13, second paragraph states that The contractor shall provide inspection services on all work performed either in-house or outsourced. Will there be a requirement to use on-site personnel for inspection services (i.e., JSC representatives or other contractor personnel, such as Quality Assurance/Engineering)? Answer 6: The SOW is specifically addressing that the Contractor will be required to perform the in-line Quality Assurance functions and have personnel capable of operating sophisticated measuring equipment such as Coordinate Measuring Machines (CMMs) and Laser Trackers. The Contractor will also be required to interface with on-site Government or other contractor personnel, for controlled hardware acceptance. Question 7: For SOW 1.20, please define IPC. Answer 7: IPC is an organization, formerly known as Interconnections and Packaging Electronics Circuits, who publishes and maintains standards, specifications, and guidelines for Electronics Industry. Question 8: Under SOW 2.1.1, how is work input controlled for Fabrication Express? The last paragraph implies that Fabrication Express work does not route through Production Control. Also, will the Government provide technical documents through the technical library regarding Fabrication Express activities? Answer 8: The Government will not provide technical documents through the technical library regarding Fabrication Express (also known as Fab Express). The Work that meets the defined criteria for Fab Express is initiated on a simplified form and is on a first come first serve basis but is not routed through formal Production Control. Fab Express work could require the use of standard technical library documentation; however Fab Express does not have its own set of technical documentation. Question 9: For SOW 3.0, will the Government provide clarification on labor category definitions for Manufacturing Engineering, Design, and Engineering support? Many Manufacturing Engineers on-site are non-degreed, whereas Engineering Support implies degreed Engineer requirements. Answer 9: The Government will provide Standard Labor Categories as part of the RFP. Question 10: Will selected, allowable, existing DRDs be posted in the EFS Tech Library? Answer 10: The DRDs for this procurement will be provided in the Solicitation. DRDs from the current ESC contract will not be posted in the EFS Tech Library. Question 11: Please clarify which DRDs are due with the Proposal. Should we assume that the draft DRDs provided on May 25, 2012, are the only DRDs due with the proposal and others mentioned in the SOW will be due during phase-in or after contract start? A list of DRDs and associated due dates is provided below for clarification: DRD-MGMT-01, Management and Staffing Plan (no due date shown in draft) DRD-MGMT-05, Phase-In Plan (no due date shown in draft) DRD-MGMT-09, Total Compensation Plan (due with proposal) DRD-MGMT-10, OCI Mitigation Plan (no due date shown) DRD-SMA-02, Safety & Health Plan (no due date shown) DRD-PROP-01, Government Property Management Plan (shows initial due with proposal; final due 30 days after award) Others contained (in order of appearance in the draft SOW), but drafts not yet provided: DRD-MGMT-03, Contract Management Report / Reviews (monthly) DRD-MGMT-06, Wage, Salary, and Fringe Benefit Plan DRD-MGMT-07, Labor Relations Plan DRD-MGMT-08, Notification of Potential Labor Dispute and Contingency Strike Plan DRD-BP-01, Contractor Financial Management Report DRD-MGMT-11, Technology, Innovations, and Process Improvement Plan and Report (TIPI) Plan DRD-SMA-03, Safety & Health Program Self-Evaluation DRD-SMA-05, Lessons Learned Program Plan DRD-EV-01, Environmental and Energy Consuming Product Compliance Reports DRD-PROP-03, Resources and Inventory Control Management DRD-CM-01, Manufacturing Equipment Data Package Requirements DRD-SMA-01, Quality Plan DRD-SMA-04, JSC NASA-Advisory/GIDEP Documents Status Tracking System DRD-PM-01, Preventative Maintenance Plan Also, should offerors expect other DRDs not currently mentioned such as: Configuration Management Plan External Customer Plan Answer 11: The documents posted as draft documents in a previous posting are likely to be required with the submission of the proposal. A final determination of which DRDs are required, and when those DRDs must be submitted, will be provided in the Solicitation. Question 12: DRD-MGMT-05 begins lettered paragraphs under 8. Preparation Information at C. Should the proper numbering start at A? Yes Similarly, DRD-MGMT-11 begins lettered paragraphs at I SCOPE, and J CONTENT and DRD-SMA-02, begins at O. Answer 12: Yes, the proper sequence should start at A. The DRDs referenced above have been reviewed and are corrected in the solicitation. Question 13: Will the Government identify all manufacturing-specific Information Technology (IT) systems and tools used in support of EFS, particularly if they are managed locally for Buildings 9 and 10 tasks? Answer 13: IT systems and tools used in the support of EFS will be identified in the solicitation. Question 14: Under SOW 1.0, fourth paragraph, will the Government require the contractor to provide a financial management system or does the Government currently use an EFS-specific financial system? Answer 14: The expectation is that the contractor will possess an adequate accounting system. FAR 16.301-3 requires the Government to ensure a contractors accounting system is adequate for determining costs applicable to the contract prior to award of a cost-reimbursable contract. Question 15: What is the contractors role for purchasing and installing new equipment? Answer 15: When a purchase is approved by the Government, the Contractor will be responsible for purchasing the new equipment and coordinating all activities for installation in the JSC facility. Question 16: Are there requirements for commercialization efforts? If so, please provide details. Answer 16: It is currently anticipated that JSC fabrications efforts are to be focused on supporting existing in-house and contractor hardware development activities. However, it is expected that any available shop excess capacity could be used to support a growing commercialization capability and NASA is willing to consider any options or alternatives which promote these efforts. Question 17: Please explain the streamlined procurement procedures. The reference PowerPoint slides states that a streamlined acquisition process was developed as an alternative to the current SEB process for less complex procurements under $50 million. The solicitation states the maximum contract value for EFS, including all options, is $98.15 Million. Can the streamlined procurement process be used for procurements over $50 Million? Answer 17: The SLPT process was developed primarily for less complex procurements under $50M, however it can be used for other acquisitions. In general the goals of the SLPT procurement are to simplify the RFP proposal development requirements and to reduce both the Offerers as well as the Government proposal development and review time. This approach also lessens Offerer proposal expenses and shortens the overall procurement cycle time to award. Question 18: What is the contractors role for purchasing and installing new equipment? Answer 18: When a purchase is approved by the Government, the Contractor will be responsible for purchasing the new equipment and coordinating all activities for installation in the JSC facility. Question 19: Are there requirements for commercialization efforts? If so, please provide details. Answer 19: It is currently anticipated that JSC fabrications efforts are to be focused on supporting existing in-house and contractor hardware development activities. However, it is expected that any available shop excess capacity could be used to support a growing commercialization capability and NASA is willing to consider any options or alternatives which promote these efforts. These Questions and Answers will also be available for download via the EFS Procurement website located at http://procurement.jsc.nasa.gov/efs/

Added: May 25, 2012 4:33 pm Modified: Jun 27, 2012 1:20 pmTrack Changes This is Modification 5 to the synopsis entitled Engineering Fabrication Services (EFS), NNJ12414076R, which was posted on May 25, 2012. You are notified that the following changes are made: A Pre-Proposal Conference has been scheduled for the EFS procurement. Details of the conference are below. When: July 16, 2012 Time: 8:30 a.m. to 12:00 p.m. Central Time Location: Gilruth Center, Alamo Room, 1st Floor NASA Johnson Space Center, Houston, TX 77058 RSVP by: 3 p.m. (CST) July 10, 2012 *Site Bus Tour-Due to security badging requirements, please RSVP by the above date and time to ensure your participation and reserved seat on the site tour bus.* AGENDA: 8:30 AM - 9:00 AM Registration 9:00 AM - 12:00 PM Pre-Proposal Conference 1:00 PM - 5:00 PM Facility Tours Attendance at the EFS Pre-Proposal Conference is recommended; however, attendance is neither required nor a pre-requisite for proposal submission and will not be considered in the evaluation. Attendance is limited to three (3) attendees per Offeror. It is highly recommended that a pricing specialist attend. No verbal questions will be allowed, but you may submit written questions which will be answered at the end of the session. Any changes to the time, date, or location of the conference will be posted on the EFS website at the following address: http://procurement.jsc.nasa.gov/efs RSVP Procedures: Interested parties are requested to submit the full names of attendees (including company name, address, telephone number, and e-mail address), and whether the attendees would like to reserve a seat on the site bus tour, to Marilyn K. Lewis, at marilyn.k.lewis@nasa.gov by 3:00 p.m. (CST) July 10, 2012. In the e-mail subject line, please type RSVP EFS Pre-Proposal Conference. If you do not RSVP by the cutoff date, you may still attend the conference briefing, but not the site tour. Directions to Gilruth: From Bay Area Blvd: Proceed East on Space Center Blvd and go 2.0 miles. The Gilruth entrance is the second entrance on the right. From NASA Parkway East: Proceed North on Space Center Blvd and go 0.8 mile. The Gilruth entrance is on the left. See "Map to the Gilruth Center" link for a .pdf map. Documents related to this procurement will be available over the Internet. These documents will reside on a World Wide Web (WWW) server, which may be accessed using a WWW browser application. The Internet site, or URL, for the NASA/JSC Business Opportunities home page is http://prod.nais.nasa.gov/cgi-bin/eps/bizops.cgi?gr=D&pin=73 Offerors are responsible for monitoring this site for the release of the solicitation and any amendments. Potential offerors are responsible for downloading their own copy of the solicitation and amendments (if any).

Added: May 25, 2012 4:33 pm Modified: Jun 22, 2012 6:09 pmTrack Changes This is modification #4 to the synopsis entitled Engineering Fabrication Services (EFS) NNJ12414076R, which was posted on May 25, 2012. Internal reviews have been completed, please visit the EFS procurement website for an updated milestone schedule. http://procurement.jsc.nasa.gov/efs/ Documents related to this procurement will be available over the Internet. These documents will reside on a World Wide Web (WWW) server, which may be accessed using a WWW browser application. The Internet site, or URL, for the NASA/JSC Business Opportunities home page is http://prod.nais.nasa.gov/cgi-bin/eps/bizops.cgi?gr=D&pin=73 Offerors are responsible for monitoring this site for the release of the solicitation and any amendments. Potential offerors are responsible for downloading their own copy of the solicitation and amendments (if any).

Added: May 25, 2012 4:33 pm Modified: Jun 15, 2012 5:06 pmTrack Changes This is modification #3 to the synopsis entitled Engineering Fabrication Services (EFS) NNJ12414076R, which was posted on May 25, 2012. You are notified that release of the RFP is delayed due to internal reviews. The Pre-proposal conference scheduled for June 27, 2012 has been cancelled. Further updates will be provided by Friday, June 22nd. Documents related to this procurement will be available over the Internet. These documents will reside on a World Wide Web (WWW) server, which may be accessed using a WWW browser application. The Internet site, or URL, for the NASA/JSC Business Opportunities home page is http://prod.nais.nasa.gov/cgi-bin/eps/bizops.cgi?gr=D&pin=73 It is your responsibility to monitor the websites for release of any information regarding this acquisition and downloading your own copy of this information. EFS Website: Updated information concerning the acquisition and schedule can be viewed at the following website as it becomes available: http://procurement.jsc.nasa.gov/efs/ NASA/JSC Business Opportunities Home Page Set up your user profile http://prod.nais.nasa.gov/cgi-bin/eps/bizops.cgi?gr=D&pin=73 NASA Acquisition Internet Service (NAIS) http://procurement.nasa.gov JSC Procurement Website http://procurement.jsc.nasa.gov/procpub.htm No solicitation exists; therefore, do not request a copy of the solicitation. If a solicitation is released it will be synopsized in FedBizOpps and on the NASA Acquisition Internet Service. It is the potential offerors responsibility to monitor these sites for the release of any solicitation or synopsis

Added: May 25, 2012 4:33 pm Modified: Jun 13, 2012 12:05 pmTrack Changes This is Modification #2 to the synopsis entitled Engineering Fabrication Services (EFS), NNJ12414076R, which was posted on May 25, 2012. NASA Johnson Space Center (NASA/JSC) plans to provide an opportunity for small businesses interested in the Engineering Fabrication Services (EFS) procurement to talk One-on-One with the JSC Associate Director for Management, Melanie Saunders. Companies will be provided the opportunity to discuss their companys capabilities solely relative to the EFS procurement. Scheduling of One-on-One appointment times will be on a first-come, first-serve basis. Any small business interested in the EFS procurement may request a One-on-One meeting with the JSC Associate Director for Management. One-on-One meetings will be held only with small businesses capable of performing as the prime contractor for this procurement and will be held only with that company; no team members or subcontractors will be permitted to be in attendance. The One-on-One meeting can be either in person or via teleconference. Meetings will not exceed 25 minutes in length and attendance is limited to two persons. Appointments will be scheduled every 30 minutes between 9 a.m. (CST) to 3:00 p.m. (CST), excluding 11:30 to 1:00 p.m. on June 18th and 19th. To schedule a One-on-One, please email Jessica Miller at Jessica.c.miller@nasa.gov and Dana Altmon-Cary at dana.altmon-cary-1@nasa.gov. Your EFS Small Business One-On-One RSVP email must include the following: 1) Subject line: "EFS Small Business One-on-One" 2) Companys name and address 3) The companys Point of Contacts (POC) names, telephone numbers, and e-mail addresses 4) The e-mail RSVP must explicitly state the companys two attendees names and titles of attendees (limited to two) from your company that intend to attend the one-on-one session. Any special time requests, with justification will only be accommodated as practical 5) Whether you prefer to do the One-on-One session in person or by teleconference E-mail requests for the One-on-Ones must be received no later than 12:00 p.m. (CST) on Friday, June 15, 2012. A confirmation email will be sent to acknowledge your request for a meeting and provide further specifics on the time and date of the meeting. Please note that neither side will be making a formal presentation during the one-on one communications meetings, and recording devices are not permitted. It is your responsibility to monitor the websites for release of any information regarding this acquisition and downloading your own copy of this information. EFS Website: Updated information concerning the acquisition and schedule can be viewed at the following website as it becomes available: http://procurement.jsc.nasa.gov/efs/ NASA/JSC Business Opportunities Home Page Set up your user profile http://prod.nais.nasa.gov/cgi-bin/eps/bizops.cgi?gr=D&pin=73 NASA Acquisition Internet Service (NAIS) http://procurement.nasa.gov JSC Procurement Website http://procurement.jsc.nasa.gov/procpub.htm No solicitation exists; therefore, do not request a copy of the solicitation. If a solicitation is released it will be synopsized in FedBizOpps and on the NASA Acquisition Internet Service. It is the potential offerors responsibility to monitor these sites for the release of any solicitation or synopsis

Added: May 25, 2012 4:33 pm Modified: Jun 05, 2012 5:06 pmTrack Changes This is Modification 1 to the synopsis entitled Engineering Fabrication Services (EFS), NNJ12414076R, which was posted on May 25, 2012. You are notified that the following changes are made: A Pre-Proposal Conference has been scheduled for the EFS procurement. Details of the conference are below. When: June 27, 2012 Time: 8:30 a.m. to 12:00 p.m. Central Time Location: Gilruth Center, Alamo Room, 1st Floor NASA Johnson Space Center, Houston, TX 77058 RSVP by: 3 p.m. (CST) June 20, 2012 *Site Bus Tour-Due to badging requirements from security, Please RSVP by the above date and time to ensure your participation and reserved seat on the site tour bus.* AGENDA: 8:30 AM - 9:00 AM Registration 9:00 AM - 12:00 PM Pre-Proposal Conference 1:00 PM - 5:00 PM Facility Tours Attendance at the EFS Pre-Proposal Conference is recommended; however, attendance is neither required nor a pre-requisite for proposal submission and will not be considered in the evaluation. Attendance is limited to three (3) attendees per Offeror. It is highly recommended that a pricing specialist attend. No verbal questions will be allowed, but you may submit written questions which will be answered at the end of the session. Any changes to the time, date, or location of the conference will be posted on the EFS website at the following address: http://procurement.jsc.nasa.gov/efs RSVP Procedures: Interested parties are requested to submit the names of attendees (including company name, address, telephone number, and e-mail address) to Marilyn K. Lewis, at marilyn.k.lewis@nasa.gov by 3:00 p.m. (CST) June 20, 2012. In the e-mail subject line, please type RSVP EFS Pre-Proposal Conference. If you do not RSVP by the cutoff date, you may still attend the conference briefing, but not the site tour. Directions to Gilruth: From Bay Area Blvd: Proceed East on Space Center Blvd and go 2.0 miles. The Gilruth entrance is the second entrance on the right. From NASA Parkway East: Proceed North on Space Center Blvd and go 0.8 mile. The Gilruth entrance is on the left. See "Map to the Gilruth Center" link for a .pdf map. Documents related to this procurement will be available over the Internet. These documents will reside on a World Wide Web (WWW) server, which may be accessed using a WWW browser application. The Internet site, or URL, for the NASA/JSC Business Opportunities home page is http://prod.nais.nasa.gov/cgi-bin/eps/bizops.cgi?gr=D&pin=73 Offerors are responsible for monitoring this site for the release of the solicitation and any amendments. Potential offerors are responsible for downloading their own copy of the solicitation and amendments (if any).

Added: May 25, 2012 4:33 pm NASA Johnson Space Center (JSC) plans to issue a Request for Proposal (RFP) to compete the contract requirements for the Engineering Fabrication Services (EFS). The Government does not intend to acquire a commercial item using FAR Part 12. See Note 26. This procurement is a total small business set-aside and is anticipated to be conducted under JSC's streamlined procurement procedures. The NAICS Code and Size Standard are 336419 and 1,000 employees, respectively. Additional information on the streamlined procurement process can be located on the JSC Procurement website under the General Information Tab, Policy Information sub-section at the following weblink. http://procurement.jsc.nasa.gov/geninfo.html This contract will be an 100% Indefinite Delivery, Indefinite Quantity (IDIQ), Cost-reimbursement contract. The maximum contract value, including all options, will be $98.15 Million. The base ordering period is February 1, 2013 to January 31, 2016. A single, two-year option will be established from February 1, 2016 to January 31, 2017. The anticipated release date of the Final RFP is on or about June 18, 2012, with an anticipated offer proposal due date on or about July 18, 2012. After the release of the RFP, NASA/JSC will hold a pre-proposal conference on or about June 27, 2012. All responsible sources may submit an offer to the RFP which shall be considered by the agency. The following has been posted to the EFS acquisition website: 1. Members of the Streamlined Procurement Team. 2. Current Schedule 3. Draft Statement of Work (SOW) 4. Draft Data Requirement Deliverables (DRDs) A draft SOW and draft DRDs have been attached to this posting as Attachment 1: EFS Draft Statement of Work and Attachment 2: Draft DRDs. Note: The Draft DRDs are not all inclusive but are the currently planned DRDs which will be required to be submitted by the offeror with their proposal. Prospective offerors are encouraged to review the draft SOW and DRDs and offer written comments and questions via email to the point of contact no later than 3:30 p.m., June 7, 2012. Prospective offerors are encouraged to submit questions and comments as soon as they are identified. Responses to questions will be posted on the EFS website at http://procurement.jsc.nasa.gov/efs/ . Interested parties should note that prior to award, documentation from Defense Contract Audit Agency (DCAA) showing that their accounting system meets the requirement of FAR 16.301-3(a)(3), the contractors accounting system is adequate for determining costs applicable to the contract will be required. NASA Clause 1852.215-84, Ombudsman, is applicable. The installation Ombudsman is Laurie Hansen, Phone:281-483-2823, Email: Laurie.N.Hansen@NASA.gov. Prospective offerors shall notify this office of their intent to submit an offer by email to the Contract Specialist at jonathan.p.prihoda@nasa.gov by June 7, 2012. It is the offeror's responsibility to monitor the Internet site for the release of the solicitation and amendments (if any). Potential offerors will be responsible for downloading their own copy of the solicitation and amendments (if any). Prospective offerors are invited to submit written comments or questions via electronic transmission. When responding, please reference NNJ12414076R. All contractual technical questions must be submitted in writing (e-mail). Verbal questions will not be accepted. Documents related to this procurement will be available over the Internet. These documents will reside on a World Wide Web (WWW) server, which may be accessed using a WWW browser application. The Internet site, or URL, for the NASA/JSC Business Opportunities home page is http://prod.nais.nasa.gov/cgi-bin/eps/bizops.cgi?gr=D&pin=73 .