Energy Management System Maintenance
Awarded Limited / Sole Source Justification Posted
- Solicitation number
- 36C24823P2264
- Agency
- Veterans Integrated Service Network 8 Veterans Health Administration, Department of Veterans Affairs
- Set-aside
- No set-aside
Opportunity facts
- Contract number
- 36C24823P2264 Federal contract award
- NAICS code
- 561210 Facilities Support Services
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Bay Pines, Florida 33744, United States
- Points of contact
-
- William Penhallegon william.penhallegon@va.gov (727) 317-7152
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8 has issued a Limited/Sole Source Justification Notice for modifying an existing contract with Johnson Controls Inc. to provide Energy Management System Maintenance services at the Bay Pines VA Health Care System. The modification adds an additional service day for scheduled maintenance, repairs, and software updates for the facility's energy management systems, including unlimited on-demand service visits and 24/7 telephone support. The sole source justification is based on Johnson Controls being the Original Equipment Manufacturer and sole authorized dealer for the proprietary Metasys Control System and BACnet system, with unauthorized third-party service potentially voiding equipment warranties. The maintenance covers critical infrastructure across over 50 buildings, including 3,600 Field Equipment Controllers, 145 Network Automation Engines, and 600 smoke purge units that control air handlers, chilled water systems, pumps, and heat exchangers essential for patient and staff safety. While the original contract was awarded on September 15, 2023, the specific award amount remains undisclosed, and the current modification is effective November 15, 2024. Interested vendors may submit capability statements by 12:00 PM EST on July 1, 2025, though this notice is not a competitive solicitation.
Notice text
2 versions
Update #2 · Latest ·
Network Contracting Office 8 (NCO 8) intends to modify a sole source award to JOHNSON CONTROLS INC under the authority of FAR 13.106-1(b)(1) Soliciting from a Single Source, as no other supplies or services will satisfy the Agency’s requirement. A copy of the approved Justification and Approval is attached to this notice.
The proposed modification is to provide scheduled maintenance, repairs, and software updates for the Energy Management System Maintenance. Services will include recommended preventative maintenance, all labor, travel, expenses, and all parts for an unlimited number of on-demand service visits and telephone support calls around the clock. They are the only authorized dealer that can perform service and maintenance on the trailer. Without a service agreement, they can only provide remote support. Any use of unauthorized service from third parties can void all equipment warranties.
The NAICS code is 561210. This notice satisfies the requirement at FAR 5.201(b)(1), to publicize the proposed contract action. This Justification and Approval Notice is not a request for competitive quotes and no solicitation will be issued. However, interested sources may submit a capability statement to respond to this requirement.
The Government will consider responses received by 12:00pm EST on 06/30/2025. Responses will only be accepted via email to william.penhallegon@va.gov using the following title in the email’s subject line: 36C24823P2264 Energy Management System Maintenance. The Government will not reimburse respondents for any costs incurred in preparation of a response to this notice. This will be the only notice of the Government's intent to solicit and award to one source to satisfy this requirement.
Awarded contract 36C24823P2264 to unknown vendor for unknown amount on 2023-09-15.
Update #1 ·
Network Contracting Office 8 (NCO 8) intends to modify a sole source award to JOHNSON CONTROLS INC under the authority of FAR 13.106-1(b)(1) Soliciting from a Single Source, as no other supplies or services will satisfy the Agency’s requirement. A copy of the approved Justification and Approval is attached to this notice.
The proposed modification is to provide scheduled maintenance, repairs, and software updates for the Energy Management System Maintenance. Services will include recommended preventative maintenance, all labor, travel, expenses, and all parts for an unlimited number of on-demand service visits and telephone support calls around the clock. They are the only authorized dealer that can perform service and maintenance on the trailer. Without a service agreement, they can only provide remote support. Any use of unauthorized service from third parties can void all equipment warranties.
The NAICS code is 561210. This notice satisfies the requirement at FAR 5.201(b)(1), to publicize the proposed contract action. This Justification and Approval Notice is not a request for competitive quotes and no solicitation will be issued. However, interested sources may submit a capability statement to respond to this requirement.
The Government will consider responses received by 12:00pm EST on 07/01/2025. Responses will only be accepted via email to william.penhallegon@va.gov using the following title in the email’s subject line: 36C24823P2264 Energy Management System Maintenance. The Government will not reimburse respondents for any costs incurred in preparation of a response to this notice. This will be the only notice of the Government's intent to solicit and award to one source to satisfy this requirement.
Awarded contract 36C24823P2264 to unknown vendor for unknown amount on 2023-09-15.
Attachments
| File | Type | Posted |
|---|---|---|
| Single Source Justification.pdf |
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