Endoscopy Software Support

Added: Mar 14, 2016 9:57 am JUSTIFICATION FOR SINGLE SOURCE AWARDS IAW FAR 13.106-1

(OVER MICRO-PURCHASE THRESHOLD($3K) BUT NOT EXCEEDING THE SAT ($150K))

IAW FAR13.104, COs must promote competition to the maximum extent practicable to obtain supplies and services from the source whose offer is the most advantageous to the Government, considering the administrative cost of the purchase. When competition is not practicable, IAW FAR13.106-1(b), COs solicit from a single source for purchases not exceeding the simplified acquisition threshold. COs may solicit from one source if the CO determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization). IAW FAR13.106-3(b)(3),COs are required to include additional statements explaining the absence of competition (see 13.106-1 for brand name purchases) if only one source is solicited and the acquisition does not exceed the simplified acquisition threshold (does not apply to an acquisition of utility services available from only one source) or supporting the award decision if other than price-related factors were considered in selecting the supplier. This template when completed can be used to document single source awards IAW FAR13.106-3(b)(3). Note: Statements such as "only known source" or "only source which can meet the required delivery date" are inadequate to support a sole source purchase.

1. PURCHASE REQUEST OR REQUISITION NUMBER:

506-16-1-1527-0037 1A. PROJECT/TASK NUMBER

None

1B. ESTIMATED AMOUNT:

Base year with four (4) option years: $128,795.00.

2. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE:



Labor, supervision, test equipment, technical manuals and transportation necessary to provide system software support on the Government owned Provation Endoscopic Imaging Storage and Reporting System at the VA Ann Arbor Medical Center, 2215 Fuller Road, Ann Arbor, MI 48105. This system is used to store, analyze, and report on patient endoscopic examinations. Provation is the only source of support, updates, and upgrades to their proprietary system.





3. UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED:



The Provation system consists of proprietary software used to store, analyze, and report on patient endoscopic examinations. Provation Medical is the only source of support, updates, and upgrades to their proprietary software system.





4. REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE, WHICH CAN PROVIDE THE SUPPLIES OR SERVICES:

Provation Medical is the only vendor authorized to perform the maintenance and to provide the software support. Provation Medical is the owner of this intellectual property.





5. DESCRIPTION OF MARKET RESEARCH CONDUCTED AND RESULTS OR STATEMENT WHY IT WAS NOT CONDUCTED:

An intent to sole source was posted to FBO.gov from September 3, to September 7, 2015 with zero (0) responses received.

The Contracting Specialist also contacted the vendor to inquire if there are any authorized service representatives. The vendor replied that they did not currently have any authorized vendors.





6. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.



Signature: ______________________________ Date:____________________

Name:__________________________________

Title:___________________________________

Facility:_________________________________