Dublin hoptel services - 619
Awarded Award Notice Posted
- Solicitation number
- VA24717R0370
- Agency
- Veterans Integrated Service Network 7 Veterans Health Administration, Department of Veterans Affairs
- Awarded
- to Southern Hotel Partners, LLC
- Set-aside
- No set-aside
Opportunity facts
- Contract number
- VA24717C0089 Federal contract award
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- PSC
- Not on record
Notice details come from SAM.gov. Updated .
Notice text
2 versions
Update #2 · Latest ·
Added: Apr 05, 2017 11:36 am
Modified: Apr 06, 2017 4:12 pmTrack Changes
Vendor Questions Concerns for:
557-17-2-2133-0125 / 619-17-R-0370 / DUBLIN VAMC HOPTEL SERVICES
The Performance Based Work Statement (PBWS) says the Hotel must be handicap accessible, are all 7 rooms required to be handicap accessible, for example; roll-in showers, hand rails, sinks, toilets, etc.?
Two handicap accessible rooms would be adequate to meet Hoptel current need.
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Are weekly arrivals the same day throughout the year? If not, will there be an overlap of days that require more than 7 rooms in a week? For example;
No, Veterans check in at various times per the hotel check-in and check-out policy.
The demand for rooms fluctuates according to the Veteran s PCP s orders, availability of appointments, appointments for PT/OT etc. So at this point, given the data SWS gathered over the years, 7 rooms per week will meet this need. Please note that; the future stays cannot be seen or predicted, so there may be a time when 7 rooms won t be enough and a plan needs to be in place with the hotel/hotels.
Week 1 - Five (5) rooms are required for Veterans arriving Sunday and staying through Wednesday. Week 2 - Four (4) rooms are required for Veterans arriving Tuesday and staying through Thursday.  This scenario requires more than 7 rooms on Tuesday and Wednesday within the same week.Â
That scenario is not realistic of the current data trend SWS is currently experiencing. There is no guarantee that each day a specific amount rooms will be occupied by the Veteran. Some days SWS may use two rooms, other days would zero.
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Is there a requirement for the Hotel to have interior corridor entrance or is exterior entrance acceptable?
This is not a requirement. If the Hotel has interior and or exterior entrances that won t affect the bottom line in meeting the required need of the Veteran.
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Do you provide a tax exemption certificate that exempts the Sales Tax (7 or 8%) and the Hotel/Motel Fee of $5.00 for the state of Georgia?
Yes, all the hotels in the surrounding area that meets the Hoptel distance requirements etc. is already educated and showed knowledge throughout the years of the tax laws etc. But just in case they are not aware, the VA will be more than happy to supplying them the information.
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Will there be a need for double occupancy rooms?
Realistically Yes, due to friends transporting Veterans to the CVVMC, but that should be screened to justify that need. The contract can have the Hotel put aside two rooms for that need, but so far the data shows that there isn t a great need/request.
Update #1 ·
Added: Apr 05, 2017 11:36 am
DUBLIN VA MEDICAL CENTER HOPTEL SERVICES
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 and/or 8.4, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will also be attached.
The proposed contract action is for supplies or services for which the Government intends to solicit and negotiate. Interested persons may identify their interest and capability to respond to the requirement or submit proposals. All proposals must be received prior to 1:00pm EST on March 12, 2017. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. NAICS code is 721110, Lodging/Hotel/Motel; size standard is $32.5 million.
This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-72 effective January 30, 2014.
Please see attached RFQ document VA247-17-R-0370 for requirements.
Potential vendors are to complete the attached RFQ document and submit an itemized quote as well as submit sufficient supporting documentation which details product specifications. This supporting documentation will be used to determine whether or not the quoted items meet the requirements of the solicitation.
Information about current or previous vendors providing this/these or similar services such as; Contract Information, Vendor Name, Contract Number, Pricing, etc. WILL NOT be provided to potential bidders.
Vendors must complete RFQ in order to be considered for award, A QUOTE OR ATTACHMENT WILL NOT SUFFICE. This is a brand name or equal procurement. Only one award will be made to one vendor that can provide all items/services at the LOWEST PRICE TECHNICALLY ACCEPTABLE.
All questions must be addressed by email no later than 36 hours prior to the closing date.
PLEASE PROVIDE PICTURES AND SPECIFICATIONS IF YOU ARE NOT OFFERING EXACTLY WHAT THE GOVERNMENT IS REQUESTING. ALL QUOTES MUST INCLUDE SHIPPING, INSTALLATION AND ALL OTHER ASSOCIATED FEES, (IF REQUIRED). SEE STATEMENT OF WORK AND OTHER ATTACHMENTS FOR MORE DETAIL IF INCLUDED.
Quotes are due no later than 1:00 PM EST, March 12, 2017. Telephone calls will not be accepted. All quotes are to be sent electronically to Benford.Brundage@va.gov.
INSTRUCTIONS FOR COMPLETING RFQ / SF 1449
1) Please acknowledge if your firm is a SERVICE DISABLED VETERAN OWNED SMALL BUSINESS, VETERAN OWNED SMALL BUSINESS or NON-VETERAN OWNED SMALL BUSINESS in block 17a on the first page of the SF1449/Solicitation.
2) Please provide pictures and specifications if you are not offering EXACTLY what the government is requesting. If you are offering the EXACT ITEMS/SERVICE/SUPPLIES being requested by the government, please verify and/or state that fact in the on page one (1), block 19 of the SF1449/Solicitation.
3) Information about current or previous vendors providing this/these or similar services such as; Contract Information, Vendor Name, Contract Number, Pricing, etc. WILL NOT be provided to potential bidding vendors.
4) Review Statement of Work and Other Attachments, (if applicable), for DETAILED INFORMATION.
5) Per the solicitation, your firm MUST COMPLETE THE ATTACHED RFQ and email completed document back to this office by the close of award CST in order to be considered for award. A standard quote will not suffice.
SF 1449 sections for Vendor Completion
Section 17a Vendor Information
Section 26 -Â Â Â Total Amount of Bid/Offer
Section 30a-c Vendor name, signature and date
Section B. (Cost/Price Schedule) section for Vendor Completion
Unit Price Unit Price for each separate line item
Amount Quantity multiplied by Unit price by each separate line item
Grand Total Total aggregate amount of all line items
I have provided a SAMPLE of how to complete Section B.3 The Price/Cost Schedule below:
B.3 PRICE/COST SCHEDULE
Item Information
Item
No.  Description                  Quantity    Unit       Unit Price                        Amount
1
Widget A
1.00
EA
___$300.00_________
___$300.00______
2
Widget B
2.00
EA
___$500.00________
___$1,000.00____
3
Installation
1.00
JB
___$400.00_________
___$400.00______
4
Annual Service
4.00
JB
___$200.00_________
___$800.00______
                                             Â
                                                           Â
         GRAND   TOTAL                  $2,500.            Â
The B.3 Price/Cost Schedule above is a SAMPLE ONLY
Attachments
| File | Type | Posted |
|---|---|---|
| VA247-17-R-0370-002.docx | DOCX document | |
| VA247-17-R-0370-001.doc | DOC document | |
| VA247-17-R-0370-000.docx | DOCX document |
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