Dry Ice Delivery - Weekly

QUESTIONS AND ANSWERS POSTED 16 AUG 2021 

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.  The Request for Quotation (RFQ) number FA4877-22-Q-0002, Dry Ice Delivery Services shall be used to reference any written quote provided under this RFQ.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06 effective 07-12-2021. The DFARS provisions and clauses are those in effect to DPN 20210709 effective 9 July 2021.  This is a 100% total small business set-aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 325120 with a small business size standard in number of 1,000 employees.  All prospective offerors must be registered in the System for Award Management (SAM) at www.sam.gov  and lack of SAM registration will make an offeror ineligible for award.

The government intends to award a firm-fixed price contract plus four (4) option periods.  The right to make multiple or no award is reserved by the government.  Offerors are advised that this is anticipated to be the one and only solicitation and discussions are not anticipated.  Therefore, offerors are encouraged to submit the best and final pricing for this requirement as follows: 

355 Medical Group Laboratory requires Dry Ice deliveries for specimen transport.  The requirement is 400lbs. of 5/8” Dry Ice pellets delivered once weekly on Tuesday in a contractor provided portable container maintained at the 355 MDG Laboratory.  Delivery driver must be able to pass a background check in order to be granted access to the Base and receive a Base pass.  This base pass will be provided by the 355 Medical Group Laboratory point of contact upon award and receipt of required information (Full Name Including middle, SSN, DOB, country of citizenship, Driver’s License number and DL state of issue).  Driver will deliver to the 355 MDG Laboratory located at 4175 S. Alamo Ave, Davis-Monthan AFB AZ 85707, Building 400 Loading Dock back entrance to Laboratory Rm 60.  Expected period of performance (PoP) is a base year starting 1 October 2021 through 30 September 2022 with four (4) option periods.

The contractor shall provide pricing for the following CLINS based on providing the following:

CLIN        DESCRIPTION       

QTY        UNIT 

0001        Weekly delivery of 400lbs of 5/8” dry ice pellets to the 355 MDG Laboratory. Est Pop: 1 Oct 21 – 30 Sep 22

52           Each

1001       Weekly delivery of 400lbs of 5/8” dry ice pellets to the 355 MDG Laboratory. Est Pop: 1 Oct 22 – 30 Sep 23

52           Each

2001       Weekly delivery of 400lbs of 5/8” dry ice pellets to the 355 MDG Laboratory. Est Pop: 1 Oct 23 – 30 Sep 24

52          Each

3001      Weekly delivery of 400lbs of 5/8” dry ice pellets to the 355 MDG Laboratory. Est Pop: 1 Oct 24 – 30 Sep 25

52          Each

4001      Weekly delivery of 400lbs of 5/8” dry ice pellets to the 355 MDG Laboratory. Est Pop: 1 Oct 25 – 30 Sep 26

52          Each

*****Notice to Vendor(s)/Supplier(s): The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs. *****

The following deliverables shall be sent electronically (i.e., email) to the primary and alternate contract POCs below, and by the dates and times listed:

1. Quotation – Pricing must follow the above table
2. Fill- Ins Provisions and Clauses or confirmation reps are completed in SAM.gov
3. Mission Essential Contractor Services Plan in accordance with DFARS clause 252.237-7024.

Failure to return any of these documents will result in the quotation being deemed technically unacceptable.  In accordance with FAR 52.212-2, the evaluation criteria for this solicitation will be based on the following:

• Price – Quote must confirm delivery of 400 lbs of 5/8” dry ice pellets

Quotes will be emailed to:

Primary: Roxanne Elfering, roxanne.elfering@us.af.mil, 520-228-5448

Alternate: Jeremy Dedmon, jeremy.dedmon@us.af.mil, 520-228-1846

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be email to roxanne.elfering@us.af.mil and jeremy.dedmon@us.af.mil  by 12 August 2021, at 12:00 PM (PST).

Quotes Submissions: Quotes are due no later than, 1 September 2021, at 2:00 PM (PST). Offerors are responsible for verifying receipt of their quotes to this office before offer due date and time. By submitting a quote for this solicitation the contractor agrees to all terms and conditions set forth in this solicitation and any amendments to this solicitation.

The Government will not provide contract financing for this acquisition.  Upon award and satisfactory performance, payment will be through Wide Area Workflow.

Please see attached Provisions and Clauses for clauses that are applicable to this requirement.