Dental Laboratory Services

Added: Feb 16, 2012 4:37 pm ISSUED DATE: 16 FEB 2012

RESPONSE DATE: 20 FEB 2012 4 PM



This Sources Sought Notice is not a request for formal proposals or quotes. No formal solicitation document exists at this time. VAMC Grand Junction, CO contemplates the need for the following dental laboratory services:



1. SCOPE OF WORK: The Contractor shall furnish all labor, materials, unique dental laboratory tools, supplies, equipment, supervision, and shipping to provide dental prostheses services to Grand Junction VAMC (GRJVAMC) in accordance with this Statement of Work. All services will be accomplished at the Contractor's facility. This procurement is being conducted under the authority of Public Law 104-262 and 38 U.S.C. 8153

2. SPECIFIC TASKS:

2.1. The Contractor shall fabricate dental prosthetic items in strict accordance with the dental laboratory prescription for the following items:

2.1.1. Fabricate complete dentures and removable partial dentures. They will supply any denture teeth as needed.

2.1.2. Fabricate Temporal Mandibular Joint (TMJ) mouth guards, obturators, and sleep apnea devices.

2.2. No toxic materials, such as lead shall be used in the fabrication process.

3. DELIVERY: The Turn-Around-Time is defined as the length of time between the pickup from GRJVAMC to the receipt of the finished prosthesis returned to GRJVAMC. Working Days are defined as Monday through Friday excluding Federal Holidays.

3.1. Denture repairs, including denture relines, shall be returned within eight (8) work hours. Repairs will include such items as replacement of clasps and/or teeth.

3.2. Denture steps shall be returned within ten (10) work days.

3.3. TMJ night guards shall be returned within ten (10) work days, and

3.4. The Contractor will return all prosthetics in sealed plastic bags. Each bag shall be marked with patient name.

4. QUALIFICATIONS:

4.1. The Contractor will be responsible for ensuring that each employee providing service under this contract is fully trained and completely competent to perform the required services covered by this contract.

4.2. Personnel assigned by the contractor to perform the services covered by this contract shall be licensed in a State, Territory, or Commonwealth of the United States or the District of Columbia.

5. QUALITY STANDARDS: The Contractor shall meet the following timeliness and accuracy rates and standards:

5.1. Due to report of lead contamination in dental appliances fabricated in China, all dental appliances supplied to VA dental clinics are to be manufactured in the United States using high quality materials that meet ANSI and FDA regulation. Moreover all dental appliances must comply with the Buy American Act.

5.1.1. ANSI Requirements: Standards by the American National Standards Institute(ANSI) in cooperation with the American Dental Association Department of Standards require that all materials used for fabrication of dental appliances meet the Standard Practices for Biological Evaluation of Dental Materials.

5.1.2 FDA Requirements: Dental laboratories must comply with the regulations governing Food and Drug Administration (FDA) Quality System/Good Manufacturing Practices for products distributed in the United States dental laboratories. FDA regulations prohibit the use of lead in the surface material used to fabricate dental prostheses.

5.1.3. Buy American Act: The "Buy American Act" requires that contractors certify they have delivered domestic end products to any federal government agency with who they do business.

5.2. Remakes shall not exceed 10% of the number of orders placed per month or the total number of orders placed for this contract period (year).

5.3. Delinquent delivery shall not exceed 10% of the number of orders placed per month or the total number of orders placed for this contract period (year).

5.4. Cleanliness: Adheres to OSHA standards and disinfects all dental impressions and prosthetics.

5.5. Place of Performance: All work shall be performed at the contractor's site, unless approved by VA.

6. Quality Assurance Procedures:

6.1. Compliance with work prescription for doctor preferences.

6.2. Check fit, tooth shade, tooth anatomy, contours, and occlusion of upper and lower teeth.

6.3. Ensure on time delivery of dental prosthetics, so vets will not have to be rescheduled.

6.4. Work guarantees, with free remakes, if necessary.

7. HIPPAA Compliance

Under HIPAA Privacy and Security Rules, the Contractor providing services under this contract is considered to be a "covered entity," and thus is not required to enter into a Business Associate Agreement with the VA. However, the Contractor must observe Public Law 104-191 and all respective regulations implementing this law while providing services under this contract. All patient information will be protected and remain confidential.



End of Statement







This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. This synopsis is not a solicitation announcement for proposal and no contract will be awarded from this announcement. Please submit a capability statement ONLY for this requirement. All correspondence and responses shall be e-mailed only to Ronnie Sandusky at ronnie.sandusky@va.gov NAICS 339116 Size Standards: 500 Employees