DALC Accounting Clerk

Added: Sep 26, 2017 9:51 am Modified: Sep 26, 2017 1:02 pmTrack Changes The purpose of this amendment is to add the solicitation question suspense date and proposal response date and to inform of the current contract details. The dates and times are as follows.



Alll questions must be submitted to Joe Hodge at joseph.hodge@va.gov no later than (NLT) October 6, 2017 by 1330 MST. responses shall be posted NLT October 8, 2017 1330.

All proposals shall be submitted by October 13, 2017 1330 MST to Joe Hodge at joseph.hodge@va.gov

The current Contract information is as follows

Contractor: ATA SERVICES INC

Address: 165 S UNION BLVD STE 350, LAKEWOOD, CO 80228-2240

Phone: 303.278.9900

Contract Number: GS-23F-0088/VA791-14-F-0511

Award Amount: $166,715.00



Reminder: This contract includes Clause 52.222-17 NON-DISPLACEMENT OF QUALIFIED WORKERS (MAY 2014)

Added: Sep 26, 2017 9:51 am The Denver Acquisition and Logistics Center (DALC) manage a holistic supply chain management for the VA National Hearing Aid and Telehealth Programs for the Veterans Health Administration. In addition, the DALC provides procurement services to a wide range of VA customers. The DALC Fiscal Division provides budget formulation/execution, accounting, financial management/reporting, payroll administration, and vendor payment support to the DALC program staff.



The DALC Fiscal Division requires an Accounting Clerk to perform the following duties: maintain subsidiary ledgers of VA s accounting system and balance and reconcile accounts; reviewing invoices and statements verifying information, ensure sufficient funds have been obligated, and if questionable, resolve with the submitting unit determining accounts involved. The services include coding transactions, and processing material through data processing for application in the accounting system. The clerk shall also analyze and reconcile computer printouts with DALC program office reports (contacting units, researching causes of discrepancies, and taking action to ensure that accounts balance). Other duties include reviewing authorizations and expense vouchers in VA s electronic travel management system and initiating transactions into the electronic time and attendance (ETA) system.





Requirements:



All tasks under this task order will be performed at the DALC, 555 Corporate Circle, Golden, CO 80401. All contractors performing services shall review, sign, and return Appendix A of VA Handbook 6500.6. Specifics tasks are outlined below:



In processing all incoming mail into the office, the clerks will handle approximately 200 pieces of mail a week.



The clerk will scan approximately 500 pages of documentation a week and route to appropriate recipient.



In maintaining the paper files of the office, the clerk will file approximately 50 documents per week.



In performing timekeeping duties for DALC Fiscal Division, the clerk will initiate approximately 60 transactions per week into the ETA system.



In entering obligations into accounting system based on contract awards, the clerk will process approximately 100 transactions per week. The clerk will maintain supporting records and perform monthly reconciliation of source information to amounts in accounting system.



Performs voucher examination and accounting technical review on various types of documents such as vendor invoices and receiving reports. With respect to voucher examination, the clerk will review approximately 200 vouchers per week. With respect to receiving reports, the clerks will process approximately 150 transactions per week. The Clerk will maintain supporting records and perform monthly reconciliation of source information to amounts in accounting system.





The clerk will resolve electronic data interchange (EDI) vendor payment rejects. This process requires the clerks to identify all rejects on a daily basis; determine path to resolution; and, ensure these EDI payments are processed correctly by vendors. The clerks will process approximately 800 vendor payment rejects per week. In addition, the clerk does daily verification of invoices paid via EDI to those recorded in the accounting system. The Clerk must review EDI files at least twice a day.



Researches and pulls documentation in response to requests from auditors and Office of Inspector General. Makes file copies of all requested documentation and does not release without receiving approval from Office Director. This process will average 10 requests per year and will require the clerks to make copy approximately 200 pages of documentation.



In reviewing travel documents in the electronic travel management system, the clerks will process approximately 100 documents on a weekly basis.