DA10--Capital Assets and Facilities Management (CAFM) System, VLogicFM

The Department of Veterans Affairs, VISN 21, Network Contracting Office, intends to negotiate a sole source contract for the VA San Francisco Medical Center (VASFMC) with VLogic Systems, Inc. to implement and maintain a Capital Assets and Facilities Management (CAFM) System, VLogicFM.

This procurement is being conducted in accordance with FAR 13.106-1(b), Soliciting from a single source. NAICS Code is 541511, Custom Computer Programming Services with a size standard of $30.0 Million.

This Notice of Intent is not a request for competitive quotes and no competitive solicitation will be issued; however, any firm that believes it can fulfill the requirement may give written notification to the contracting officer for consideration. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. You must be either be the manufacturer and/or an authorized distributor. Authorized distributors must provide documentation from the manufacturer on the manufacture s letterhead.

Responses are due by March 24, 2022, at 12:30 p.m. pacific time. A determination by the Government not to compete this proposed procurement based on responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement.

Information must be sent via e-mail only to the Contracting Officer at Katherine.Fairley@va.gov. No telephone responses will be accepted. No reimbursement for any costs associated with providing capability statements will be provided by the Government.

The CAFM system will cover three functional areas:

1. Space Management

2. Preventive Maintenance (PM) and Inspection

3. Un-scheduled Work orders

Specifically, this system is expected to perform the following:

Manage space assignment and utilization

Manage shared spaces such as conference rooms and patient exam rooms

Track on a real-time basis room occupancy

Conduct preventive maintenance of critical assets

Conduct periodic inspection of critical life-safety components

Track equipment breakdowns and personnel requests on facilities related issues

Share important drawings and other documents with authorized contractors

The proposed system must cover all the seven critical functions listed above. The system must be able to manage all seven functions in one integrated package. They are interdependent and having multiple systems will not manage the dependencies. For example, inspection of life-safety components is dependent on the functions in rooms that are being managed by the Space Management features of the system.

Professional Services

Building Records and Files Management

VA San Francisco Health Care System

One Base Year Only

Line Item

Description

1

Space management by service and functions for all 39 buildings on campus Software license and support

2

Space management by employee assignment for all 39 buildings on campus Software license and support

3

Scheduling for all 39 buildings on campus - Initial Implementation

4

Scheduling for all 39 buildings on campus - Software license and support

5

Real-time Tracking, 50 rooms on campus - Initial implementation

6

Real-time Tracking, 50 rooms on campus- Initial implementation

7

Preventive Maintenance for Buildings 200 and 208 Initial implementation

8

Preventive Maintenance for Buildings 200 and 208 Software license and support

9

Life Safety Inspection for Buildings 200 and 208 Initial implementation

10

Life Safety Inspection for Buildings 200 and 208 Software license and support

11

Preventive Maintenance for Building 203 Initial implementation

12

Preventive Maintenance for Building 203 Software license and support

13

Life Safety Inspection for Building 203 Initial implementation

14

Life Safety Inspection for Building 203 Software license and support