Cryogenic Storage System

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 75N95019Q00240 and the solicitation is issued as a Request for Quotation (RFQ) on a Full and Open basis. This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13-Simplified Acquisition Procedures; FAR Subpart 13.5-Test Program for Certain Commercial Items; and FAR Part 12-Acquisition of Commercial Items. This acquisition is NOT expected to exceed the simplified acquisition threshold of $250,000.00. A Fixed-Price type of contract is contemplated for any resulting contract entered into as a result of this solicitation.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation (FAR) Federal Acquisition Circular (FAC) Number/Effective Date: 2019-03 / 07-12-2019.

(iv) The North American Industry Classification System (NAICS) code for this procurement is 334519-Other Measuring and Controlling Device Manufacturing with size standard 500 employees No set-aside restriction is applicable.

(v) This requirement is for the Stem Cell Translation Laboratory (SCTL) in the Division of Pre-Clinical Innovation (DPI) at the National Center for Advancing Translational Sciences (NCATS) as part of the National Institutes of Health (NIH). The SCTL has a requirement to obtain one (1) Cryogenic Storage system on a Brand-Name-or-Equal basis to the BioStore III Cryo System and accessories as described and identified herein that is manufactured by Brooks Automation, Inc., located at 15 Elizabeth Drive, Chelmsford, MA 01824-4111.

The system described in this solicitation will provide SCTL scientists with a storage solution that combines the sample protection, safety, and accessibility of a high-efficiency Liquid Nitrogen (LN2) freezer with advanced automation features such as inventory control, cold-chain management and an ergonomic user experience. The supply will enable order management and execution and friendly graphical user interface. The system described herein protects samples for a longer period compared to other systems in cases where LN2 supply in unavailable, instead of having to make drastic modifications to the underlying LN2 freezer, which reduces the amount of time the freezer can maintain cryogenic temperatures in the absence of LN2 supply.

(vi) The purpose of this requirement is to obtain the BioStore III Cryo System and accessories, or its equal, that is manufactured and produced by Brooks Automation, Inc, which specifically includes the following manufacturer item number, item name and quantity:
289020 BIOSTORE III 1500 CRYO, BOX, CRYO STORAGE SYSTEM 1
230789 RACK,1500,CRYOBOX,14-POSITION,55MM 18
242701 HOLDER,CRYOPOD 2
246000-001 ASSY,FILLING STATION,CRYOPOD 1
284574 Cryopod Carrier For Blood Cassettes 2
LS SA CRYO LS Service Agreements Cryo - Standard Warranty (Year 1) 1
LS SA CRYO LS Service Agreements Cryo (Year 2-4) 3
FREIGHT FREIGHT CHARGES 1

The extended years of service are included in accordance with FAR 52.212-9 Option to Extend the Term of the Contract.

Products offered must include those salient physical, functional, or other characteristics that are deemed essential in meeting the government's needs. Specifically, the following features are deemed the salient characteristics that this requirement shall achieve:

1. 21 Day hold time in case of interrupted LN2 supply: Other solutions on the market make drastic modifications to the underlying LN2 freezer, reducing the amount of time the freezer can maintain cryogenic temperatures in the absence of LN2 supply. The BioStore III Cryo allows samples to be protected for a longer period than any other system in cases where LN2 supply in unavailable.
2. Portability in case of emergency: Equipment should be on wheels and able to be moved in case of impending danger like storms or fire.
3. Batch loading of cryoboxes or sbs plates: System should be capable of loading 10 cryoboxes or 10 sbs racks into final storage location in.